Toc Follow Up Case Study Digitizing Emerald’S Backlist Presentation

Digitizing Emerald’s Backlist Anna Torrance (Backfiles Project Manager) “ The farther backward you can look, the farther forward you are likely to see” Winston Churchill

Overview ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

About Emerald Group Publishing Limited ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Online Usage and Dissemination 20 million downloads in 2006 1.5 million articles downloaded each month on average 61,000 articles online over 13 years of content 200,000 online abstracts

What is Emerald Backfiles? ,[object Object],[object Object],[object Object],[object Object]

The Decision to Digitize ,[object Object],[object Object],[object Object],[object Object],[object Object]

Pre-project preparation ,[object Object],[object Object],[object Object]

Project Timeline attended ToC workshop Jun announcements made to contributor community and wider press Oct sales teams training Aug delivery date (anticipated in March) 1 st quarter official launch 2008 - Jan contract signed & work started Sept analysis complete & contract negotiations started Jul BL commissioned to carry out inventory analysis May project received board approval 2007 - Apr

Benefits of Partnering with the British Library Experts in their field – a trusted partner Extensive networks from which to source content that they did not hold Digitisation on site meant no unnecessary damage to the collection or transportation costs BL’s relationship with Innodata Isogen ensured a total service solution – critical due to Emerald’s tight delivery deadline BL holds both common and hard to find content – 98% of Emerald articles were provided by the BL

How was this project different from other British Library initiatives? ,[object Object],[object Object]

Digitization Process BL sources content Content scanned & TIFF file sent to Innodata Pass to BL for final QA check Package sent from BL to Emerald ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Project Process Journal Control List CHECK CHECK Hard copy journal Scanning Publishing/QA Digitization Content load onto website Web pages Website CHECK CHECK

Project Team ,[object Object],[object Object],[object Object],[object Object],[object Object]

Project Manager x2 – a balancing act ,[object Object],[object Object],[object Object],[object Object]

Lessons Learned from last year’s TOC presentation ,[object Object],[object Object],[object Object],[object Object],“ Editorial is key – these are the people with detailed content knowledge”

Lessons Learned from last year’s TOC presentation ,[object Object],[object Object],[object Object],[object Object],“ Even if you are only digitizing PDFs, think of them as XML just so that you have an in-depth knowledge of the content”

Lessons Learned from last year’s TOC presentation ,[object Object],[object Object],[object Object],[object Object],[object Object],“ Don’t short change QA” ,[object Object]

Lessons Learned from last year’s TOC presentation ,[object Object],[object Object],[object Object],[object Object],[object Object],“ Ask yourself; what is the minimum required to declare victory?”

Big Questions ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

British Food Journal – 1899 Back

Big Questions ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Big Questions ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Managing Expectations - externally ,[object Object],[object Object],[object Object],[object Object],[object Object]

Managing Expectations – internally ,[object Object],[object Object],[object Object],[object Object],[object Object]

New Business Model ,[object Object],[object Object],1899-1993 Backfiles (access in perpetuity) 1994-2001 (content rented – access as long as institution is a subscriber) 2002-present (access in perpetuity) 2002-Emerald sub starts Offer librarians option to purchase access in perpetuity to this content

Lessons Learned ,[object Object],[object Object],[object Object],[object Object]

Conclusion ,[object Object],[object Object],[object Object]

Toc Follow Up Case Study Digitizing Emerald’S Backlist Presentation

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