1. Hotspot Enta Video Rental
System
SYSTEM REQUIREMENTS SPECIFICATION (SRS)
Version 1.0
Produced for:
Hotspot Enta.
P.O BOX 404-00100,
Nairobi.
Produced by:
Stephen N. Muindi CS 282-2144/2010
James Mahindu CS 282-2123/2010

2. Executive Overview
The Hotspot Enta (HES) system will be a global Web-based marketplace bringing together private
individuals and small companies to buy and rent movies and video games. It will take advantage of the
Internet and World Wide Web to radically improve the way they buy and rent items.
The customer objectives for the HES are to:
 Provide them with a huge selection of items (and sellers).
 Enable them to easily search for, find, and buy the items they want.
 Enable them to buy items that they could not ordinarily find or afford.
 Enable them to help set (and thereby minimize) the price of the items they wish to buy (e.g., via
promotions).
 Make buying more convenient by allowing them to buy items:
 Anytime (i.e., 24 hours a day and 7 days a week).
 Anywhere that the buyers have access to the Internet (e.g., at home, at work, and while
traveling).
 Minimize risks associated with buying over the Internet.
The seller objectives for the HES are to:
 Provide them with a huge customer base of potential buyers.
 Enable them to easily target and personalize their marketing to appropriate potential buyers.
 Enable them to sell items that they could not otherwise afford to sell (e.g., by minimizing their
overhead and transaction costs).
 Enable them to determine the market price of their items and set their prices accordingly (e.g., via
auctions or direct sales).
 Make selling more convenient by allowing them to sell items:
 Anytime (i.e., 24 hours a day and 7 days a week).
 Anywhere the sellers have access to the Internet (e.g., at home, at work, while traveling).
 Minimize risks associated with selling over the Internet.
The HESC objectives for the HES are to:
 Minimize the costs of providing a marketplace (e.g., capital costs, labor costs) compared to a
physical marketplace (e.g., a shopping mall) by maximizing automation and thus minimizing
labor and facilities costs.
 Maximize income by maximizing the number of sellers (i.e., movie production houses) paying
marketplace fees.

3. INTRODUCTION
The video rental industry is an ever evolving industry that changes with the economy, evolution of culture
and technology ant to remain viable in the business, the clients must be willing to evolve. The aid of the
computer and a system that is fully computerized, user- friendly, time efficient and well organized, is
indeed very useful in realizing this quest.
BACKGROUND AND OVERVIEW
A growing video store business called “Hotspot Enta” is looking to expand its chain of stores and when
the business was started the client did not account for such rapid growth in the market place. As a result
the existing software will not scale of perform to the expectations of its business needs.
“Hotspot Enta” requires an online software system that will manage all aspects of rental, sales, customers
and inventory. They require that this information be stored in a central repository and can be updated, and
accessed from any of its stores.
When a new customer visits the system he should be able to watch movie trailers and their reviews and
ratings, search movies and browse through some categories. However, in order to rent a movie he has to
subscribe for a membership. The customer should be able to receive the movie by post. In addition, the
customer should be able to see his rental history and also receive an email newsletter from the system,
containing news about movies and new DVD releases.
STEPS
The above scenario is briefly shown in the following steps:
1. Customer subscribes for membership by providing personal information and credit/debit card
information.
2. Customer browses the product and can add a movie to be rented into a wish list.
3. The movie will receive the movie by post.
4. After watching, the customer can send it back.
5. After receiving it the system will send another movie from the wish list.
The following stakeholders are identified in our online rental system:
1. Customer-A person who subscribes for a membership in order to rent DVD.
2. Employee-Who here is Hotspot Enta, who offers the rental services.
3. DVD Store-Where the DVD is housed to be sold or rented.
4. Post Office-A post office that provides delivery services.
5. Financial Institutional-Bank or Credit card companies that provide financial services to customer
or DVD store.
6. Supplier-A wholesaler that supplies DVDs/cassettes to the DVD store.

4. Some of the problems that this customer currently has as a result of its existing software solution, apart
from the obvious that it hinders their plant to expand are;
1. No central repository where information can be accessed easily and quickly
2. Manually updating a central database on a weekly basis will tie up a resource for hours per
week at least.
3. The response times of the current software solution is at a critical poor level. Often customers
are left standing at the counter with a clerk while the clerk waits for the customer information
to appear on the screen.
Some of the tasks we will engage in during this project are as follows;
 Become familiar with the current system.
 Develop supplementary specifications.
 Examine all function requirements.
 Develop vision.
 Bring forth stake-holder requests.
 Structure.
 Come up with new system.
AIMS AND OBJECTIVES
By implementing our system, the owner will have a competitive advantage over other video stores and a
greater overall productivity in terms of sale. Our proposed video rental system aims at achieving the
following:
1. Developing a new system better than the current system.
2. Manage to build-up a friendly environment to customers.
3. Enlarge the marketing of video rental to near-by towns.
4. To create a movie rental store whose goal is to exceed customer expectations.
The primary objective of this project is to address the common problems which a video rental system
experiences. The objectives include:
- Ensuring that the rental system is in the real time performance
- Increase the number of customer by 5% by the end of the year

5. RESOURCES
In order to achieve coming up with a new system we’ll need the following resources;
1) A Computer.
2) SQL Server for data storage.
3) Programming language like Visual Studio 2010 for developing the software.
CONSTRAINTS
The constraints define the boundaries of the work, which may include resources, budget and any
standards to be adhered to. The main challenges that would/might be experienced may include:
1. If the central repository crashes all data and information will be lost.
2. Access right is limited only to a few.
3. The storage memory for the database is limited.
FEATURES
There are various advantageous features of the online video rental system and some of them are given
below:
1. Account and invoicing management.
2. Inventory management.
3. Track transaction history and user profiles.
4. Facility to import old data.
5. Customize reports generation and printing facility.
6. Easily customizable system.
All these features will make it very simple to run the video store. The effective proceeding will increase
the chances of getting new business. The online rental system will provide the users a very unique
browsing experience. In just a single click the user can discover the recommended movies and the
reviews about the particular movie in seconds. The user is given various admin rights where he/she can
change the priority the movies to be delivered to him. Another advantageous feature is that the user can
make payment through their credit cards as well.

6. Functional specification
Functional specification is like documentation and it explains the expected features of the
proposed system. In addition this document further explain the sub functions of the system such
as customer registration, purchase movie, Sell a movie, Rent a movie, Return. Etc.
Functional requirements
Staffs must be able to create login account and register and also be enable to do add or edit
functions, and must be disabled for data delete function.
Here are the major functionalities according to the staff’s requirements.
1. Customer Registration
If a customer wants to be a member, the person should be able to register with some
details such as name, address, phone number etc.
2. Place an order
Make orders according the less stocks and place them to a supplier.
3. Purchase products
If supplier accepts the order, purchase the products
4. Allocate products
Allocate the products for sales separately and rental separately
5. Sales
After the allocation of the products sales could be done.
6. Rental
Member customers only lend the CDs

7. Summary Use Case Diagrams
The following use case diagrams summarize the functional requirements for the HES:
 Employee Summary Use Case Diagram
 User Summary Use Case Diagram
Employee
User
Accountant Security Liaison
Officer
Generates Handles
Generates Updates
Security User
Financial Fee
Reports Inquiry
Reports Schedule
Sanctions
Updates User
Updates HES Notifies
Billing User Security Violation User
Cycle Restrictions To
Figure 1: Employee Summary Use Case Diagram

8. Figure 2: User Summary Use Case Diagram

9. External Roles
This subsection describes and specifies external roles, the associated responsibilities, and all use
cases primarily driven by these externals.
Accountant
The subsection specifies the functional requirements primarily associated with accountants.
Definition
An accountant is the role played by a GPM employee who performs accounting functions using
the GPM.
Responsibilities
An accountant has the following responsibilities:
 Set and maintain the billing cycle, fee schedule, and user restrictions.
 Ensure that the GPM follows proper accounting procedures.
 Report on the financial status of GPM.
Required Capabilities
An accountant needs the following required technical expertise, experience, and training to
effectively interact with the GPM:
 Basic accounting skills
 Use an accountant client computer to log onto and navigate the accountant user interface.
Use Case Diagram
Employee
Accountant
Generates Updates
Financial Fee
Reports Schedule
Updates
Updates
Billing
User
Cycle
Restrictions
Figure 3: Accountant Use Case Diagram

10. Use Cases
 Accountant Generates Financial Reports
 Accountant Updates Billing Cycle
 Accountant Updates Fee Schedule
 Accountant Updates User Restrictions
Non Functional requirements
1. The system should be user friendly and attractive.
2. Interface should have content navigation buttons.
3. The process data System should provide high performance with in minimal time.
4. If the System needs any new requirements, the must be easier to maintain
REFERENCES
Systems similar to DRSMS are being used by most establishments in the DVD rental/sales
industry. One of our team members has had experience with Inventory Management, and all of
our team members have experience with software development for work and school. We will
draw on this experience to produce a system that is more user-friendly and intuitive than the
average software available to DVD rental stores.
Reference:
 Version SDD, March 20, 2003: This document defines the rationale for the decisions made
during design of the system and lists all the functional and nonfunctional requirements given
by the client. System models of the system (scenarios use cases and object models) are listed
in detail.
 Object-Oriented Software Engineering, Bruegge and Dutoit, Prentice Hall, 2000, page 318.
 Amazon-www.amazon.com.
 Daneizo lending management system.

11. REQUIREMENTS ANALYSIS
Introduction:
When we consider about software development projects, requirement analysis is a most
important part. In this part, one is able to collect information's together about current situations in
order to identify the drawbacks about the system. This requirement analysis should be correct,
testable and relevant to the company requirements. Moreover, it must be significant to system
designing part.
Requirements Gathering
In this part requirements can be collected in to the system boundary by contacting the users to
find out their requirements. In this part we’ve used different types of techniques such as
interviews, questionnaires, observation, etc... to gather information.

12. A. Questionnaires
Questionnaires are quick gather information from large amount of people in a certain period. It is
possible to do paper based document either electronic copy. In addition, it is very cost effective
method when compared with interviewing. Major advantages are most of the people are familiar
to questionnaires and they are very easy to analyze.
This questionnaire has been used to gather information.
Questionnaires Design
Hotspot Enta
1. 1.Role of person completing this form:
a. Manager (other company) b. Administrator c. Computer Programmer d. Customer
2. 2.When you contact a "Hotspot Enta" representative, is he/she courteous?
a. Yes b. No
3. 3.Are you satisfied with the way your problems or questions are handled?
a. Most Satisfied b. Satisfied c. Dissatisfied
4. 4.What’s your view about “Hotspot Enta " when compared to another video rental centre?
a. Excellent b. Very good c. Good d. Poor
5. How do you feel when you pay by using the membership card?
a. Most Satisfied b. Satisfied c. Ok d. Dissatisfied
6. 6. Who is the person in our organization you contact most frequently?
a. Company Owner b. Sales men c. Manager d. Others
7. 7. What’s your view about our payment system?
a. Excellent b. Very good c. Good d. Poor
8. 8. Comments (Please write us on the back of this form)

13. Sample Questionnaires Answer Sheet
Hotspot Enta
2. 1.Role of person completing this form:
a. Manager (other company)-16 b. Administrator-5 c. Computer Programmer-3 d. Customer-26
2. 2.When you contact a "Hotspot Enta" representative, is he/she courteous?
b. Yes-54 b. No-12
3. 3.Are you satisfied with the way your problems or questions are handled?
a. Most Satisfied-5 b. Satisfied-15 c. Dissatisfied-5 d.Ok-25
4. 4.What’s your view about “Hotspot Enta" when compared to another video rental centre?
a. Excellent-15 b. Very good-10 c. Good-20 d. Poor-5
5. How do you feel when you pay by using the membership card?
a. Most Satisfied-10 b. Satisfied-12 c. Ok-8 d. Dissatisfied-20
6. 6. Who is the person in our organization you contact most frequently?
a. Company Owner-6 b. Sales men-24 c. Manager-10 d. Others-10
7. 7. What’s your view about our payment system?
a. Excellent-5 b. Very good-5 c. Good-15 d. Poor-25
8. 8. Comments (Please write us on the back of this form)

14. B. Interviews
Interviews are one of the most common and powerful techniques to find out the requirements. This brings
to face-to-face contact with customers or staffs to discover their requirements. And interviews make a
higher response rate. Also, they make clear about doubts and make sure that key points perfectly
understood by repeating questions.
Appropriate People
1. Company Owner
2. Company manager
3. Payment Division manager
4. Stock division manager
5. Purchase division manager
6. Sales division manager
7. Lending manager
Interview with Company Owner:
Objectives:
1. Get the permission to analyze the system.
2. Identify the people who are participating in the system.
3. Study about the problems of the existing system.
4. His/her expectation about the new system.
Questions:
1. What are the major departments you have?
2. What are they doing?
3. What are the problems are you facing with/in the current system?
4. How should the proposed system be?
5. What are the facilities you want to include with/in the proposed system?
6. Do you have enough money for the new system?

15. Interview with Company manager
Objectives:
1. Study the problems with the existing system.
2. Study about manager work.
3. Study about what are the difficulties him/her facing in his/her work.
4. Who are the people involved with each departments.
Questions:
1. How do you find working with the current system?
2. What are the problems you are facing for the current system?
3. Are you satisfied with other staff work?
4. What are you expectations of the new system?
Interview with Payment Division manager
Objectives:
1. Know the problems with the existing payment system.
2. Study about his/her work.
3. Identify the difficulties with his/her work.
Questions:
1. How do you find working with the current system?
2. What are the problems are you facing for the current system?
3. When more customers come to make the payment, can you manage?
4. How will your action if a customer is not made his payment?
5. How you handle your payment database?
Interview with Stock Division manager
Objectives:
1. Know the problems with the existing payment system.
2. Study about his/her work.
3. Identify the difficulties with his/her work.
Questions:
1. How do you find working with the current system?
2. What are the problems are you facing for the Stock activities?
3. When more and more items come to the stock, how can you handle?
4. Do you like increase stock division people amount? What are the reasons?
5. How you handle your stock database?

16. Summarize of the interview
Interviewee: Company owner
Subject: Study of the company
Duration: Two hours
Mr. Kajua is the owner of the "Hotspot Enta" company. He likes to build the manual system to
the computerize system, because the company staff will get to work quickly and accurately. For
that, he is satisfied to have a centralized database. He is not satisfied to have an online
computerize system. In addition, he likes to have good quality software for the company sales,
inventory& rental activities.
Thanking interviewee.
.
Interviewee: Company Manager
Subject: Study of the complete system
Duration: Two hours
Mr. David is the company manager. He likes to work with a computerized system, because the
company staff will get to work quickly and accurately. In addition, he is unable to get the
information from the sub divisions. He is not satisfied to have an online computerize system.
Moreover, he likes to have good quality software for the company sales, inventory & rental
activities.
Thanking interviewee.
Interviewee: Payment division Manager
Subject: Details of the payment system
Duration: Two hours
Mr. Suresh is the manager of the payment division. He likes to work with a computerized
system, and a centralized database system, because he finds it difficult to work with the manual
system. In addition, he has to generate monthly reports quickly and accurately.
Thanking interviewee.

17. Interviewee: Stock Division manager
Subject: Details study of the stock activities
Duration: Two hours
Mr. Onyango is the manager of the stock division. He likes to work with a computerized system,
and a centralized database system. Moreover, he likes to increase the stock division employees.
In addition, he likes to have more shelves to keep the stock. Because he finds it difficult to keep
the items without damages and the staff have to spend more time to find out the place of the
items.
Thanking interviewee.
Common meeting with cashiers and salesmen;
Subject: details analysis of the system
Duration: One and a half hours
They would like to work with the computerize system, because they are unable to work quickly
and accurately. More reasons include:
1. They have to give a clear invoice bill to the customers.
2. They are unable to handle the return items quickly.
3. And most of the cashiers have an experience with computerize system.
4.
Thanking meeting.

18. C. The StayHome case study
This case study describes a company called StayHome, which rents out videos to its
members. The first branch of StayHome was established in 1982 in Seattle but the company
has now grown and has many branches throughout the United States.

19. Report Listing of Staff
Report Listing Videos

20. Member Registration Form

21. Page of Report Listing Members

23. Video Rental Form
StayHome Case Study –Database Planning
 Define mission statement for the database project.
 Defines the major aims of the database system.
 Clarifies purpose of database and provides clearer path towards the efficient and effective
creation of the required database system.
 Define mission objectives.
 Each mission objective identifies a particular task that the database must support.
 Additional information specifies, in general terms, the work to be done, the resources with
which to do it, and the money to pay for it all.

24. Mission Statement For StayHome Database System
Mission Objective For StayHome Database System

25. StayHome case study –System Definition
 Define scope and boundary of database system and its major user views.
 A user view represents requirements to be supported by a database system as defined by a
particular job role (such as Manager or Assistant) or business application area (such as © or
Education Limited video rentals Pearsonstock control).
Boundary for the StayHome Database System

26. User Views for StayHome Database System

27. StayHome Case Study – Requirements Collection and Analysis
 Gather more details on user views to create users’ requirements specification, which
describes data to be held in database and how data is to be used.
 Collect general requirements for the system to create – systems specification -
describes features to be included in new database system such as networking, shared
access, performance, and security requirements.
 Decide how to manage project where database system has more than one user view.
 There are three approaches to dealing
 With multiple user views, namely:
I. Centralized approach
II. View integration approach