1) The document describes the key concepts and principles of Personal Kanban, a method for visualizing and limiting work in progress to improve personal productivity. It discusses the two main rules of Personal Kanban - visualize your work and limit your WIP.
2) Various tools for implementing Personal Kanban are presented, including paper boards, the iKan app, and Kanbantool. Different patterns for using Personal Kanban like Kidzban and Fridgeban are also outlined.
3) The relationship between Personal Kanban and the Getting Things Done (GTD) method is explored through a series of articles and interviews on merging the two approaches. Overall, the document provides an overview of Personal Kanban and
7. 7
Custom flow
Backlog DOING DONEReady
PennedOnGoing Today
Works for
me!
Not a silver
bullet
@ OCTO
Management
Project #1
Project #2
etc.
PK Patterns to
be discussed
later
Long living
lanes
Short living
lanes
Pro & Personal
Situation /
projects
9. 9
PK 101
Burnup chart (CFD)
August, 1st 2011 March 1st, 2014
Achieved: 4,2014,540 TASKS
2 YEARS, 7 MONTHS
10. 10
First 6 months (with my e-kanban)
Holidays!
Initial setup of the e-
kanban with the
previous
paper&sticky notes
kanban (partial
history)
Vive la France!
11. 11
Retrospect
WIP increase
à elongated lead time
Lead time #1
Lead time #2
WIP #1
WIP #2
Mainly worked as "standalone" architect,
New job: manager, new LOB, new
responsibilities, team to manage,
missions to manage + "the Giants of
the Web" book to lead, etc.
12. 12
2012 – the year of the Black Water Dragon…
~5 months to adapt to the
new job
WIP/Lead time returns
to good levels
Multitasking (several
missions), frequent travels, 2
conferences (Petit-Déj),
publication of Les Géants
du Web, etc.
13. 13
2013 – (Bad) scale effects
4,000+ tasks…
… the CFD is flattening
due to the scale – hence
hard to exploit …
… and the same for the
slope…
FLAT
14. 14
2013 (re-scaled)
WIP/Lead time returns
to manageable levels
Consulting mission with unpredictable planning,
multi-tasking conflicts, conference, travels, etc.
! Post-mortem
! Recuring pattern
! 1. Shitty end-of-the-year (Y)
! WIP increases
! Lead time elongates
! à Poor QoL
! 2. WIP returns to "normal" by
the end of Spring (Y+1)
! 3. Good flow condition until ~
Autumn (Y+1)
! 4. Goto #1
16. 16
#0 PK rocks!
à Personal Kanban works fine (+4,200 tasks achieved in ~ 3Y)
à Gives the sufficient level of control, with no “waste” in the process
#1 No pain, no gain
à Limit your WIP in equilibrium conditions
à WIP will increase in out-of-equilibrium conditions (learning)
#2 In space, no one can hear you scream
à PK is great …
à … but sharing your PK with your team is even better
#3 WIP limits work (for me) at the portfolio level, not at the daily level
à Great to avoid to start to many projects – and to finish none
à Pulling the ongoing flow will regulate enough (for me)
à Too complex to manage on 20+ lanes, with heterogeneous task sizes (fine
grained à coarse grained)
#4 Multitasking sucks!
à Yep, we all know…
Lessons learnedWorks for
me!
No silver
bullets
No rocket
science
17. 17
Personal Project Portfolio Kanban (P3K)
Backlog DOING DONEReady
PennedOnGoing
Short Term
Middle Term
Long Term
1 year
2 - 5
years
> 10
years
Life
objectives
20. 20
PK?
! What is Personal Kanban ?
! A method of personal productivity effectiveness
! Productivity: Doing (many) things
! Efficiency*: Doing things right
! Effectiveness**: Doing the right things
*: efficience / efficacité (French)
**: efficacité / effectivité (French)
21. 21
! Jim Benson
! jim@moduscooperandi.com
! http://www.personalkanban.com/pk/jim-benson/
Who?
! Tonianne DeMaria Barry
! http://moduscooperandi.com/who-is-modus/
tonianne-demaria-barry/
22. 22
! Services
! Board walks – Kanban therapy
! Launch Ready – Quick start for new teams
! Lean & Kanban Coaching
! http://moduscooperandi.com
Company
23. 23
! Jim Benson, Tonianne DeMaria
Barry, Personal Kanban, Mapping
Work | Navigating Life, Modus
Cooperandi Press, January 2011
! 2013 – Shingo Research and
Professional Publication Award
PK: THE book
24. 24
! 2004 – 2008: David J. Anderson experiment Kanban for software
development (with the help of other people, inc. Don Reinerstein,
etc.)
! 2008: Corey Ladas, David J. Anderson, Jim Benson found
Modus Cooperandi
! Late 2008: D. J. Anderson leave Modus Cooperandi to start his
own company (DJA & Associates, http://www.djaa.com/ )
! Mid-2009: Jim Benson defines Personal Kanban
! 2011: Publication of the "Personal Kanban" book
(Brief) History of PK
37. 37
PK & you
It’s your life. It’s your work. It’s your
Personal Kanban
Visualize your work.
Limit your work in Progress.
J. Benson & T. DeMaria Barry
38. 38
! Personal Daily "stand up" / Coffee* meeting (* Oolong Tea more
exactly)
! Review (retrospects) and cleaning (moving to Done / Archive)
! Update (new tasks)
! Pull the daily work
! Daily reviews and update
! Once your done with your current task, what’s next ?
! Updates: done tasks, new tasks, canceled tasks, penned tasks…
! ~ Weekly review (retrospective)
! Retrospect: Review of the work done/still ongoing last week
! Archive tasks (and projects (= lane), if any project is done)
! New / update / trash (tasks)
! ~ Quarterly review (retrospective)
! Retrospect: Review portfolio & objectives
! Update / trash (projects)
Daily / Weekly / etc. routine(mine)
52. 52
Two PK patterns
Backlog DOING DONEReady
OnGoing Penned
What you expect toachieve today endsin this column
When actions are
blocked for
completion (e.g.
waiting for an
external action)
Today
53. 53
! Appendix A
! Personal Kanban Design Patterns
! Multiple value streams
! Dealing with repetitive tasks
! Taming unexpected workload
! Time capsule approach
! Balanced throughput approach
There is more…
58. 58
! Serie of articles
! http://www.pascalvenier.com/en/doing-gtd-kanban-style-1-2-3/
! http://www.pascalvenier.com/en/doing-gtd-kanban-style-2-2/
! http://www.pascalvenier.com/en/doing-gtd-kanban-style-3/
! http://creatingpersonalflow.com/blog/category/merging-gtd-and-kanban
! The guy:
! Coach in Personal Effectiveness based in Ottawa
! French (PhD from Aix-Marseille University)
"Doing GTD Kanban Style" by Pascal Vanier
59. 59
Interview: Merging GTD and PK
http://creatingpersonalflow.com/blog/category/merging-gtd-and-kanban
65. 65
Bibliography
! Jim Benson, Tonianne DeMaria Barry, Personal Kanban, Mapping
Work | Navigating Life, Modus Cooperandi Press, January 2011
! David J. Anderson, Kanban: Successful Evolutionary Change for
Your Technology Business, Blue Hole Press, 2010
Webography
! http://www.personalkanban.com/
! http://www.flickr.com/groups/productivity_kanban_gtd/
! http://yeswekanban.net/
Resources