Power Point Presentation On Developing Effective Listening Skills

1. Developing Effective
Listening Skills
Dr Sadiya Jalal
Dr Sheetal Lalotra
Dr Jaidev Bishnoi

2. OVERVIEW
INTRODUCTION (definition)
LISTENING VS. HEARING
LISTENING PROCESS
BARRIERS TO LISTENING
AND STRATEGIES TO
OVERCOME THEM
NOTE TAKING

3. DEFINITION
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Listening is a significant communication skill that goes
beyond simply hearing words. It involves actively receiving,
interpreting, and processing spoken and nonverbal
information to understand the intended message.

4. Listening vs. Hearing
A clear distinction should be made between listening and hearing.
Hearing happens automatically as it is an involuntary physical act. It
does not require the conscious involvement of the listener.
When you move on a railway platform, you hear several voices.
You do not listen to them. Suddenly there is an announcement on
the public speaker and we listen to it. When we listen, we pay
conscious attention to what is being said.
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5. Hearing:
• Involuntary
• Happens automatically
• Passive Process
• A one way process.
• Hearing does not necessarily require
conscious effort or intention.
Listening:
• Voluntary
• Requires conscious efforts
• Active Process
• A two-way interactive process.
• Good listening also involves encouraging
the other person to speak by being
sensitive to their thoughts and
emotions.
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LISTENING VS.HEARING

6. LISTENING PROCESS
• Hearing: The First Stage
• Understanding: Interpreting the Message
• Remembering: Retaining Information
• Evaluating: Critical Assessment
• Responding: Providing Feedback
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7. Ten Thumb Rules for Good Listening
• Stop Talking
• Stop Thinking
• Remove Distractions
• Do not let your mind wander
• Put Speaker at ease
• Do not Pre-judge
• Be Patient
• Don’t be angry
• Empathize with the Speaker
• Take Notes
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8. BARRIERS TO EFFECTIVE LISTENING
1. Internal barriers (prejudices, lack of focus, emotional state)
2. External barriers (noise, distractions)
3. Technological barriers (glitches, poor connection)
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9. NOTE-TAKING
While listening to a lecture or a talk, or to a team member during a group
discussion or meeting, one needs to remember the information so that it can
be used in some other form. It is better not to trust only one’s memory, and
one should take notes while listening. Taking notes helps one to understand
the points clearly and keep a record for future reference. Even if the facts are
easy to remember, they should be jotted down for clarity
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10. Note-taking (Definition)
Note taking may be defined as the process of writing down
quickly, briefly, and clearly the important points of a lecture,
speech, presentation, or any structured verbal message. It involves
summarizing and paraphrasing the verbal message.
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11. Techniques of Note-taking
It is important that you avoid writing down everything you hear.
You have to carefully filter the information that you receive and
adopt a strategy that enables you to understand the lecture
quickly and make appropriate notes. Effective note-taking
strategies are essential. Note taking includes four simple steps,
i.e., listening, filtering, paraphrasing, and noting.
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12. Listening in Note-taking
• Follow the 10 thumb rules for good listening and apply active
listening techniques for better comprehension.
• Recognise key terms related to the subject/topic of the lecture.
• Recognise function of stress and intonation to signal information
structure.
• Recognise function of non-verbal cues as markers of emphasis
and attitude.
• Interpret the oral message with reference to oral conventions
followed by the speaker.
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13. Filter
• Do not try to write everything.
• Filter the information received.
• Concentrate on verbal signposts to recognise the organisation
and main points in an oral message.
• Identify relationships among units within the speech (i.e., main
points, supporting points, minor points, generalisations,
hypotheses, illustrations, and so on).
• Look out for key phrases and signal words.
• Identify the role of discourse markers.
• Identify the main points.
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14. Paraphrasing/ summarizing
• After identifying the core information, rephrase suitably.
• Use appropriate words and phrases to express the central idea,
main points, and main supporting details.
• Do not use full sentences.
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15. Noting
• After restructuring and rephrasing the core information, jot
them down.
• Use headings and sub headings
• Use numerals and numbers for sequencing
• Use appropriate reduction techniques such as abbreviations and
symbols to save time.
• Use note cards or notebooks to record notes.
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16. thank you