Storage locations must be kept clean Clutter or overstocking can lead to package damage Packages must be protected from“ events”that can contaminate them Storage Standards Carts and Totes used to Transport Sterile Items Must be Kept Clean

1. ALL YOU NEED
TO KNOW ABOUT
CENTRAL
STERILE SUPPLY
DEPARTMENT

2. Managing
Consumable
Inventory
CSSD simple presentation
by Talal Albudayri
Good Work
Practices

3. Storage locations must be kept clean
Clutter or overstocking can lead to
package damage
Packages must be protected
from“events”that can contaminate
them
Storage Standards
Carts and Totes used to Transport Sterile
Items Must be Kept Clean

4. Some commercially sterilized items
have expiration dates
Those dates must be checked and
outdated (expired) items must not be
dispensed for use
Expiration Dates
Expiration Dates are Located in Different
Places on Packaging

5. “Contents Sterile Unless Damaged or
Opened”
Packages with this type of statement are determined to remain sterile
unless their barrier is compromised by an event
Event-Related Sterility
Applies to all packages. Even packages with
expiration dates can have a shortened shelf-life if
they are compromised by an event (i.e. moisture,
holes, tears, etc.)

6. Do Not Reuse – Single Use Only
Date of Manufacture
Interpreting Product
Information
What does the label say?
Manufacturer’s Product
Reference Number
Product Expiration Date
Lot (Batch) Number
Identifies product to a specific production run

7. Manual and Automated Inventory
Systems

8. Use a computerized method to
document and track transactions
Automated systems yield more
data because the information is
more easily managed and stored
Manual and Automated Inventory
Systems
Use a paper method to document
and track transactions
Manual
Automated

9. Inventory Replenishment
Systems
A variety of systems used to replenish consumable supplies
in patient care areas

10. PAR-Level Systems
Periodic Automated
Replenishment (PAR)
Establish a standard
stock level for each
department
CS/MM employees
inventory each area and
restock quantities to the
established quantity

11. Exchange PAR Level
Exchange Cart Systems
A system where a
specified amount of
supplies are placed on a
cart that is stored in the
user unit. A duplicate
cart is kept in another
location and the full cart
is exchanged for the
used cart on a routine
schedule

12. An inventory
distribution where
items are requested
(requisitioned) by the
user department and
dispensed from a
central storage location
Requisition
Systems

13. An inventory control
system primarily
used in the operating
room, that uses a
cart that is
specifically prepared
for one procedure
Case Cart Systems

14. STAT Order
Abbreviation for the Latin
word, “Statim,” which means
immediately or at once

15. Automated Inventory
Tracking Systems
Used to facilitate the
accurate tracking of
inventory
Usually done using Bar
Codes or Radio Frequency
Identification

16. Machine-readable
rectangular bars and spaces
arranged in a specific way to
represent letters, numbers,
and symbols
Bar Codes

17. A tracking
system in
which identify
of an item is
wirelessly
transmitted
with radio
waves
Commonly abbreviated
as: RFID
Radio Frequency Identification

18. An inventory management strategy that
indicates storeroom controls should first
address the relatively few items with the
greatest value (A Items), and should lastly
address the many items with the lowest
value (C Items)
For example, more attention and time should
be tracking a total joint implant (A Item)
than a gauze sponge (C Item)
ABC Inventory Control

19. Alternative Inventory
Control Methods
Other methods that may be used to
manage inventory in a healthcare
facility. Inventory control methods are
selected based on the needs of the
specific facility
Min/Max System
Stock is ordered when a
predetermined minimum quantity is
reached

20. Economic Order Quantity
Products are purchased in
the quantity that is most
economical. For example,
by the case, box, or dozen
Stockless Supplies
The supplier (vendor) provides
complete inventory, storage, and
distribution services to the facility
Just-in-Time (JIT) System
A system in which minimal stock is
kept on site and most orders are
delivered when needed
Consignment System
Items are stored at the healthcare facility, but
owned by the supplier
The supplier does not charge for the
inventory until it is used
Implants are commonly consignment items
Pick-n-Pack System
Products are ordered from a vendor and
are prepacked for specific departments
Office supplies and forms are often
handled with a pick-n-pack system

21. Purchasing, Materiels
Management, Central
Service, and other
departments must
analyze costs to assure
that costs are
minimized without
sacrificing quality
Total Acquisition Costs

22. Other Costs Associated with Acquisition
include:
Physical Storage Costs
Disposal of Expired Items
Theft/Pilferage
Obsolescence
Freight and Delivery Charges
Stock Outs
Overstocks (the costs of more-than-required
quantities of products on hand)
Acquisition Costs are more than the Purchase
Price of items

23. New Items are constantly being
introduced
New Equipment and Technologies often
require disposable components
Planning is important to ensure that CS is
made aware of the new items and educated
about them
Inventory is Constantly Changing

24. The number of times per year that
inventory is purchased, consumed, and
replaced
Inventory Turnover Rate
Inventory Service Level
The percentage of items filled (available) when
an order is placed
An order is placed to 100 items
92 items are available. 8 are out of stock
The Inventory Service level is 92% (100-8=92)
The Stock Out Rate is 8% (100-92=8)
The percentage of items that cannot be filled
(are not available) when an order is placed
Inventory Stock Out Rate

25. Inventory is the same as cash
When it is managed improperly it costs
the facility money
Inventory information systems help
manage inventory
Inventory Information Systems
Manual System
Keeps information cards on items
Cards contain the following information:
Item description, vendor source, unit(s) of
measure
Information on orders placed
Receipt Transactions
Issue Transactions
Adjustments
Card Systems

26. Process inventory transactions
quickly
Provide well-organized and
analyzed data that is helpful in
decision-making
Require a substantial investment
Computerized Systems
Keeping Things Organized

27. Stock Locator Systems
Assign a specific location
to every item in the
inventory system

28. Storage space is always in high demand. Every effort
must be made to utilize existing space efficiently
Cubic footage (volume) should be utilized to take
advantage of all available space
Make sure bins and items fill the space from the front
to back and top to bottom of shelves
Place items of like size and type along side each other
Add additional shelves where there is additional space
Leave space between items for future add-in items
Techniques for Effective
Space Utilization

29. Are filled from the back
and as items are pulled
from the front,
replacement items slide
into their place
Allow easy access and
efficient stock
replenishment
Gravity Flow Racks

30. Proper Inventory Management:
Supports quality patient care
Provides efficient support for healthcare
providers
Manages the facility’s supply costs
Contributes to a patient-safe environment
The Importance of Inventory Management
Cannot be Understated

31. Email: taalal.9@hotmail.com
Telegram: https://t.me/tolioCSSD
Thank you