See how football teams use marketing automation to drive fan engagement and build a loyal following.

1. How Football Teams
Drive Engagement
and Put More Fans In The Seats
Copyright 2014 SimplyCast

2. How Football Teams
Drive Engagement
and Put More Fans In The Seats
Your All-Star quarterback just threw a laser
beam into the corner of the end zone for
the game-winning touchdown. Players
are celebrating, fans are jumping in
the stands and in that moment,
things could not be better.
But as the thrill of victory
fades and fans start to
head home, the very important job of engaging
fans continues.
Do you know which
fans were at the arena
for the first time?
Curious on who bought
a t-shirt during the seventh inning stretch?
Intrigued by how quickly a
fan decides to purchase a ticket
to the next game?
If your mission is to drive fan engagement,
grow the brand and put more butts in the
seats, of course you are.
Imagine if you had the inside scoop on
what each and every one of your fans was
thinking when it came to your team?
When you have direct access to user behaviours (web, email, social, mobile and
many more), the dream can quickly become
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a reality. User data gives you the power to
engage with fans one-on-one, allowing your
marketing team to create a unique, personable communication experience across all
touch points.
The end result – A loyal football fan that
feels valued by the organization and ready
to buy tickets, buy shirts, share opinions
and do their absolute best to be a brand
ambassador for seasons to come.
As an owner or the person running the dayto-day operations of a football team, there
are several ways to not only manage the
data you already have, but innovative ways
to gather more as you grow your fan base.
Ready to reach the endzone?
Here is the formula to add to your playbook.

3. Overview: Drive Engagement =
Put Fans in the Seats
Phase 1 – Build Your Roster
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Updating User Databases
Maintain updated information on fans including preferences, demographics and behavioural data.
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Real-time Data Collection at Games
Collect new user information at the actual event or game. If they come in the door, you want to know
about them.
Phase 2 – Touching the Bases
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Welcome Program/Clubs
Engage new fans right away so they feel like part of the team as soon as they interact.
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Nurturing Users
Educate, inform and grow your users into loyal super fans.
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Ordering Notices
Create an ongoing dialogue with fans after they make a purchase to show your appreciation.
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Transactional Emails
Manage thousands of ticket orders while still personalizing the experience for fans.
Phase 3 – The Big Show
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Game Day
When it comes to nurturing the fan, game day is where it all happens. Make the experience from start
to finish a great one.
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In-Game Engagement
Tap into a fan’s excitement during the game with opinion or contest driven engagement.
Phase 4 – Pre and Post Game
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Sales Cycle Messages
Segment your campaigns and produce content based on the stage of the relationship with the fan.
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Fan-Requested Content
Allow fans to request different types of content that automatically gets sent to them.
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Drive Merchandise Sales
Create an air of exclusiveness using discounts on merchandise triggered by different campaigns.
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Whatever You Can Dream
Anything is possible. Be creative and separate yourself from the crowd.
Copyright 2014 SimplyCast
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4. DELIVER
an unexpected game day experience,
while driving revenue and fan
LOYALTY
Phase One – Building The Roster
1. Updating User Databases
The customer database is the heart of any modern-day
marketing program. You need to regularly breathe
new life into your contact lists by providing updated
preference, demographic and behavioural information.
Automation can help achieve this by facilitating the
process of learning about each and every one of your
die hard fans and potential new fans.
bottom line for your football franchise.
Since a football team can have hundreds of thousands
of different people dealing with their businesses every
year, it is critical to quickly understand each of those
buyer types.
To ensure that as many users as possible keep their
data updated, try offering an incentive of some kind.
This encourages people to give you the most reliable
data because if they win, they want to be able to be
reached.
Are they a season ticket holder or a dedicated fan who
mostly watches on TV? Do they live out of town? Are
they already active with your team on social media, or
do they prefer a more direct approach when consuming information?
By collecting, updating and enriching this gigantic
amount of data, you can begin to better target your
marketing efforts towards your fans. Better targeting
leads to better engagement, which leads to a bigger
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You can use a basic email campaign to encourage or
incentify fans to update their records, leading them
to a form. Here they can update their information
and provide additional preferences and demographic
details.
For example: Enter for your chance to win tickets to sit
on the 50 yard line for next week’s game if you update
your information on file.
Having the most updated and pertinent information
for each user within your CRM solution is the first step
to a highly engaged and successful marketing campaign.
Copyright 2014 SimplyCast

5. Copyright 2014 SimplyCast
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6. 2. Real-time Data Collection at Games
The big stage for your data collection is at the actual
game. Every time your stadium hosts an event, there
are thousands of people who enter your doors. You
need to take advantage of that proximity.
For everyone who has ever been to a live sporting
event, the atmosphere, the larger than life feel and the
buzz in the air really amplifies a fan to engage and have
fun.
Some are regular visitors such as season ticket holders,
while some acquired tickets from a friend or bought
their tickets online and are entering the building for
the first time.
So how can you begin to gain a grasp of who each and
every person is while they are in this state of fandimonium?
By sending staff decked out in official team gear to
collect real-time demographic and preference data
in the stands. Tablets and Smartphones are a God
send for this as a live web form can be offered on
the spot.
A word of caution however is to plan when you
do this. Before the game and during breaks in the
action are best. Try not to disturb the sports fan
during live action on the field.
For the best results, ask a variety of questions:
• How often do you come to games?
• Who is your favorite player?
• Where do you usually buy your tickets?
• Are you local or from out of town?
• How close do you live to the arena?
Once you have built up a decent amount of actionable data, you can use this information to build out
specific marketing campaigns and what mode of
communication will work best.
This can include mobile messages, voice messages,
email newsletters or even fax messages.
These extra steps can be a powerful way to increase
sales.
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Copyright 2014 SimplyCast

7. Phase Two – Touching the Bases
3. Welcome Programs/Clubs
This is a staple for your football team when it comes to
welcoming new fans into the fold. This is one of the
first impressions your staff will make, so make it count.
You want to make them feel welcome and valued right
away.
This includes sending a personalized, automated
welcome email to quickly engage fans, one-time ticket
buyers and new season ticket holders by educating
them about upcoming events, asking them to tell you
more about themselves, or providing resources and
helpful information personalized to their interests.
Really, as long as you engage the fan right away, you
can add a multitude of content types and follow-up
information depending on what you are looking to
achieve with your marketing at that time. The most
basic forms could include introducing a contact at
the team and social media outlets to interact with the
team.
To take this idea to the next level, the forward thinking
teams are moving beyond welcome messages to activation programs that guide the prospect or new customer
through the process of getting the most out of their
visit to your stadium. From the time they wake up on
game day, until the time they go to bed, you have the
ability to feed them content and leverage their loyalty
to your team.
This can be anything from offering parking tips, sharing team fun facts, where to go to download the official
team app and of course, how to take advantage of
special ticket packages.
Copyright 2014 SimplyCast
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8. 4. Nurturing Users
Use nurturing programs to educate, inform and basically grow your own super fan.
are not ready to spend their extra money on what may
be seen as a luxury.
If your goal is to increase box ticket sales, or increase
season ticket purchases, nurture programs are ideal.
They are more of a long term play, but in the end, can
have a huge impact on your overall fan engagement
and more importantly, growing revenue.
A friend gave them tickets and they just wanted a fun
afternoon out. But by reminding them of the fun they
had, the odds are much greater they will want to buy
their own tickets and come out again.
Nurturing programs enable you to educate your fans
who are not ready to engage a sales resource and gently
guide these potential buyers through the purchase
process by delivering relevant content such as articles,
event invitations, countdowns to big games, and so
much more.
Football fans love to be part of something big, so by
providing them with exclusive content at no cost to
them, they will start to feel like part of the actual team
and eventually move towards buying in.
With marketing automation technology, you can set up
programs that gradually help you collect data, build the
relationship and are responsive to prospect interests
and behaviours.
If you think of any new fan to your team, they are possibly still learning the sport, the team, the players and
Easily build nurture campaigns that route potential
ticket buyers down different paths based on whether
they opened an email, replied to a text, engaged with
your content and/or shared it with their social networks. Facebook and Twitter are huge resources for
football teams as passionate fans let loose on how they
feel (good or bad).
Let automation software monitor every action a user
takes when it comes to engaging with your team’s
content and have the appropriate trigger waiting. This
hooks a fan, makes them feel valued and will make it
more likely they act in the moment and buy.
Robust automation platforms also offer further integrations that enhance sales and marketing alignment.
These types of systems give sales visibility into a fan’s
behaviours whether it be website visits, app downloads, link clicks, form submissions, or video plays.
This information is invaluable for salespeople who
can use it to have more effective
conversations with prospects, and
enable sales to drop contacts into a
nurture program.
To sum it up, nurturing programs
using automation takes the basic
process of becoming connected
with an individual fan and their
habits to a mass scale of hundreds
of thousands or even millions of
fans – automatically.
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Copyright 2014 SimplyCast

9. 5. Ordering Notices
Now this phase of marketing is pretty common. A
fan orders something online and gets a notification
right away whether it be by email, text or even a tweet.
Football teams, especially professional ones, have a lot
of ticketing options, offer dozens of services and have
large sales teams. That is a lot of moving parts to manage, not to mention, track, optimize and analyze.
Moving to a more automated ordering process will be
beneficial for all involved. Automation can enable you
to free up valuable sales resources that can be reallocated to encouraging up sells or focusing on corporate
ticketing.
reminders, notifications to fans for added tickets to
team events that were previously sold out, ticket upgrades and more.
This process enables your team to create an ongoing
dialogue with customers and fans without creating
additional work for your sales team. Now isn’t that
what innovation is all about? And of course, there is
the added bonus of automation taking care of sending
the thank you confirmation which fans have all come
to expect when ordering.
You can also use automation for season ticket renewal
Copyright 2014 SimplyCast
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10. 6. Transactional Emails
The Dallas Cowboys top the NFL, averaging almost
88,000 fans for every home game. That is a lot of tickets
being bought online, over the phone and at the box
office. Now not every team will have crowds of that
size but you can only imagine the resources it takes to
manage ticket purchases.
With tens of thousands of ticket orders each season
coming through your website that require order status
receipts, updates, and shipping notices or confirmations, it is critical that you have a transactional email
plan.
In this age of instant gratification, it is unacceptable to
wait days or hours to get a transactional confirmation.
Customers want it as soon as possible. Actually, they
expect the email or notification seconds after a purchase. It is like getting a receipt at the grocery store.
You want proof of purchase, especially when you just
bought four tickets to the biggest game of the year and
tickets are going to sell out at any moment.
This means delivery is the single most important
aspect of a transactional email. A robust marketing
automation platform enables you to set up your system
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so the transaction triggers these emails immediately. A
well-branded transactional message sent immediately
is great for business, branding and engagement.
But don’t stop there when it comes to your football
team. Think big. Go beyond the basic transaction or
receipt information and provide additional content
that provides value.
This might include game tips, answers to frequently
asked questions, stadium rules and policies, or tips on
how to add to the game day experience. Every team
will have its own personal spin on what content will
engage and nurture fans. Even a funny video campaign
can do the trick.
This stage of the process is also a good place to invite
recipients to connect with you socially via Pinterest,
Instagram LinkedIn, Twitter or Facebook.
While transactional content should make up the bulk
of these messages, you can also use these emails to
cross-sell or up sell other products and services.
Copyright 2014 SimplyCast

11. Phase Three – The Big Show
7. The Actual Game or Event
When growing your football team’s audience, the
actual games are of course a critical part of the nurturing process. As a marketer for a sports team, you
live for game days and the giant opportunities that
await. While the team is scoring touchdowns, chasing
the opposing team’s QB and firing up the crowd, your
staff is managing the entire engagement process with
automated marketing tools.
From the initial invite to post-event message, automation enables you to easily respond to how your
fans interact with your communications and events.
For example, you might use a marketing automation
platform to set up three messaging options for an
event as follows:
• Invitation: Initial invite encourages recipient to
buy tickets to Sunday afternoon’s game, followed by
messages depending on whether they opened but
didn’t click (reminder), clicked but didn’t purchase
(reminder with alternate resources) or actually purchased tickets for the game (move to confirmation
track).
• Confirmation: Send game details, parking reminders, traffic notices and reminder pre-event, then
follow up afterwards based on the
results of the game (thank
you note, survey, related
resources and/or invite
to set up a call with
a sales rep to discuss season ticket
or ticket package
options).
These messages
could easily be set
up to automatically
be sent via email or
SMS or even on social
media which could help
bring in new fans and have
them share it with their friends.
Remember each fan gives you access to their friends
and contacts. Everyone wants to be part of a big
event. You need to tap into that feeling on the ideal
mode of communication for that particular customer.
Copyright 2014 SimplyCast
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12. 8. In-Game Engagement
For a few hours, each person attending a baseball
game, turns into a fan of something. It could be what
is happening on the field, the stadium entertainment
or even other fans. They all are part of the experience.
While at the game fans stop thinking about work, bills,
family problems and even what will happen later that
day. It is all about the team at that moment. Fans are
just begging to be entertained and to feel like they got
their money’s worth.
ing on anything from who will score next to will the
score reach a certain number. Many venues offer free
coupons if the team reaches scores a certain number
of points. If you have fans information on file, you can
send the coupon right to their phone instead of physically handing them out as fans leave. People have their
phones in their hands anyways, so keep them from
losing interest in the game and keep their attention on
your team.
This is where marketing automation can work wonders
and the concept is pretty simple.
The same can be used for contests. For example, after
the first quarter of the game, post a short code for
everyone to text to in order to enter. You not only grab
their user information, you engage and nurture your
overall fan base.
Engage with fans during the game using contests, polls
or even special offers for future events. Whatever you
want depending on your goals.
Let the team take care of entertaining with their play
on the field, while your staff enhances it with their own
aerial assault of communication.
- Text JERSEY before the start of the third fifth inning
for a chance to win an official team jersey. -
Integrate the stadium scoreboard to feature live vot-
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Copyright 2014 SimplyCast

13. Phase Four – Pre and Post Game
9. Sales Cycle Messages
Different types of messages don’t fit all types of situations or times of days. You don’t want a phone call at 7
am from your favorite team about your ticket purchase
from the night before. So it should be pretty easy to
understand that buyers crave different content at different times in the buying cycle or at different points in
your season.
Consider segmenting your campaigns by stage of the
relationship, specifically tuning different email, voice
or SMS messages and offers based on both explicit
and implicit indicators of your customer’s readiness to
purchase.
What this means is messaging might change throughout a customer lifecycle as follows.
• Interested Phase: Welcome messages, share exciting
content and videos, provide a countdown to the start of
season or next game
• Engaged Phase: Reminders of upcoming events, targeted content based on website page visits, pricing and
ticket comparisons, testimonials
• Lapsed Phase: Online surveys to gain a better understanding of the buyer’s needs, incentives to revisit
website or attend upcoming events, promotions to
encourage re- engagement, ticket renewal promotions
and incentives
By listening, monitoring and studying buyer cues and
delivering the right content at the right time for each
prospect, you will nurture more relevant dialogues and
build stronger connections.
Copyright 2014 SimplyCast
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14. 10. Drive Merchandise Sales
Even the largest and most lucrative football franchises
on the planet want more fans. Until the entire population of the planet is on your side, there is no stopping.
chandise is to use mobile coupons at the venue of the
game. Create a fan club where members get exclusive
deals on merchandise or other team related products.
That’s more people buying tickets and merchandise.
That’s more people connecting family and friends to
the team brand. That is more sales and future sales
going into the company pockets.
Users can indicate they are attending the next game via
a form on the fan club website and from there a mobile
message containing a coupon code can be triggered for
game time. The exclusive discount would be open for
the duration of the event, driving people into the store
or you could even open it up to online shopping for
those not able to attend.
Outside of ticket sales to the actual game, merchandise
is another part of the equation that a team has to focus
on. Merchandise is free marketing once purchased.
Fans showing off your gear are growing the brand and
engaging other fans all on their own.
With automation, a great way to drive sales on mer-
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Either way, team merchandise is a great way to engage
fans and nurture the sales process. A person who gets a
great deal on a shirt today, could end up being a season
ticket holder tomorrow.
Copyright 2014 SimplyCast

15. 11. Fan Requested Content
If you really want to put the fan
in control of how they digest your
content (and your important touchpoints), set up a system where they
can request what they want via a
mobile message. To do this you set
up a mobile alerts program where
fans choose what they want to
receive using keywords. This trigger
effect plays on the on demand world
we are living in when it comes to
TV shows, music and other forms of
media. This could include directions
to the arena by texting “STADIUM”
or other important information a fan
could want before leaving the house.
tion. Instead of calling the
box office to see if there
are tickets remaining for the game,
a fan can text
“TICKETS”
and get an
instant message saying
tickets still
available,
call us now
to buy.
You could have a number of possibilities set up ahead of time that a
fan can interact with automatically.
This can also work in unison with
your customer support team for
ticket sales and other team informa-
Copyright 2014 SimplyCast
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16. 12. Whatever You Can Dream
Yes, that’s right. There are so many possibilities when it comes to engaging with fans using automatic communication tools and pre-set triggers. When you factor in an existing API and robust marketing automation software
that offers online, offline, mobile and social streams of communication, the possibilities are almost limitless.
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17. Start Engaging Fans Today
Ultimately, by understanding your own football fans,
you will create more targeted engagement tactics to
move fans up your season ticket sales funnel. By understanding what motivates fans from casual to hardcore, you are more likely to convert your single game
attendees into valuable season ticket holders. This in
the end is the game-winning solution that every team
owner or operator dreams of.
For hardcore fans, the season is 365 days long. And for
today’s fans, it’s 24/7, too. With the growth of web and
mobile channels, delivering a consistent, engaging fan
experience has never been more challenging.
bringing innovative, personalized experiences into the
arena, as well, to deliver an unprecedented game day
experience, while driving revenue and fan loyalty.
Even if you only implement one of the above strategies,
you will be on your way to filling the arena with loyal
fans who can’t wait to hear from you again and again.
Ready to start?
Contact SimplyCast to discuss your wildest dreams
and requirements to put more fans in the seats, grow
your overall reach and of course growing your revenue.
But today’s best run teams are not only finding new
and exciting ways to connect with their fans. They’re
www.simplycast.com | 1.866.323.6572 ext.1
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