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Tables
Tables
Using
Using
In Technical Writing
In Technical Writing
Outcomes
Recognize the benefits of
using table in technical
writing
Outcomes
Identify the two main
types of table
Outcomes
Write a paragraph
describing a table
Benefits of


Tables
Benefits of


Tables
1
1
Tables are a powerful way of
showing textual information
such as specifications or
comparisons.
The main advantage of tables
is that they can be used for
any data.
There are two basic types of table:
Numerical
quantitative
Prose
qualitative
Guidelines
Guidelines
2
2
Tables should be designed with
your audience in mind so use
the right amount of detail.
Any table you use should be
simple to read so don’t put too
much information in it.
Any table you use should be
simple to read so don’t put too
much information in it.
limit it to 2-3 comparisons
Any table you use should be
simple to read so don’t put too
much information in it.
use multiple tables if needed
Line up data clearly
Line up data clearly
use neat columns and rows
Line up data clearly
give plenty of space
Keep the information
brief
Keep the information
brief
limit the amount of words
Keep the information
brief
abbreviate numbers
Give a brief but
descriptive title
Give a brief but
descriptive title
say exactly what’s being
compared
How to Describe
a Table
How to Describe
a Table
3
3
The role of the table is to
present all of the data.
Table 1.1 - Social Media Usage (in
Minutes), April 2018 and April 2019
“
“
Platform April 2018 April 2019 Growth
Twitter 1...
So when you describe it, you
only have to summarize the
important points.
Introduction
Introduction
introduce the


table by refer to it by
its number
Then stating


what it is about
include any qualifying
information
include any qualifying
information
dates, places etc.
be sure to mention
your source
make sure to use the
present tense
Table 1.1
Name Verb
shows


illustrates


depicts
Description
social media usage (in
minutes) for April 2018
and April 201...
Table 1.1 shows social media
usage (in minutes) for April
2018 and April 2019 according
to socialworld.com.
“
“
Topic Sentence
Topic Sentence
mention any trends
that appear in the data
mention any trends
that appear in the data
you can mention
more than one
don’t mention any
specific information
start with a good
introductory expression
“overall”
“overall”
“as shown”
“overall”
“as shown”
“as we can see”
As shown, social media usage
increased dramatically
between April 2018 and April
2019.
“
“
Intro vs. Topic
Intro vs. Topic
The introductory
sentence should say
what the table is about
Table 1.1 - Social Media Usage (in
Minutes), April 2018 and April 2019
“
“
Platform April 2018 April 2019 Growth
Twitter 1...
Table 1.1 shows social media
usage (in minutes) for April
2018 and April 2019 according
to socialworld.com.
“
“
The topic sentence
should say what the
table shows us
Table 1.1 - Social Media Usage (in
Minutes), April 2018 and April 2019
“
“
Platform April 2018 April 2019 Growth
Twitter 1...
Table 1.1 - Social Media Usage (in
Minutes), April 2018 and April 2019
“
“
Platform April 2018 April 2019 Growth
Twitter 1...
As shown, social media usage
increased dramatically
between April 2018 and April
2019.
“
“
Discussion
Discussion
follow the topic
sentence with
supporting sentences
give 2-3 examples that
prove the trend
use specific
information
Snapchat was the fastest
growing, increasing by 219
per cent. This was closely
followed by Twitter which
grew by 210 per c...
Group di
ff
erent items
together to make your
paragraph easier to read
Facebook and What’s App also
grew considerably, with usage
increasing by 177 per cent and
175 per cent, respectively.
“
“
Conclusion
Conclusion
Finish with a concluding
sentence that restates the
main point
repeat the main trend or
identify a second one
but use di
ff
erent
language
As shown, social media usage
increased dramatically
between April 2018 and April
2019.
“
“
The amount of time people
spent using all four apps
increased between 2018 and
2019.
“
“
main idea
details
reminder
DON’T
mention everything
DON’T
Mention the main
idea and provide
examples
DON’T
use shorthand
“Snapchat was 219”
“Snapchat was 219”
“Use of Snapchat grew by
219 percent”
End
End
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Integrated Graphics - Using Tables in Technical Writing

  1. 1. Tables Tables Using Using In Technical Writing In Technical Writing
  2. 2. Outcomes Recognize the benefits of using table in technical writing
  3. 3. Outcomes Identify the two main types of table
  4. 4. Outcomes Write a paragraph describing a table
  5. 5. Benefits of Tables Benefits of Tables 1 1
  6. 6. Tables are a powerful way of showing textual information such as specifications or comparisons.
  7. 7. The main advantage of tables is that they can be used for any data.
  8. 8. There are two basic types of table: Numerical quantitative Prose qualitative
  9. 9. Guidelines Guidelines 2 2
  10. 10. Tables should be designed with your audience in mind so use the right amount of detail.
  11. 11. Any table you use should be simple to read so don’t put too much information in it.
  12. 12. Any table you use should be simple to read so don’t put too much information in it. limit it to 2-3 comparisons
  13. 13. Any table you use should be simple to read so don’t put too much information in it. use multiple tables if needed
  14. 14. Line up data clearly
  15. 15. Line up data clearly use neat columns and rows
  16. 16. Line up data clearly give plenty of space
  17. 17. Keep the information brief
  18. 18. Keep the information brief limit the amount of words
  19. 19. Keep the information brief abbreviate numbers
  20. 20. Give a brief but descriptive title
  21. 21. Give a brief but descriptive title say exactly what’s being compared
  22. 22. How to Describe a Table How to Describe a Table 3 3
  23. 23. The role of the table is to present all of the data.
  24. 24. Table 1.1 - Social Media Usage (in Minutes), April 2018 and April 2019 “ “ Platform April 2018 April 2019 Growth Twitter 13.7m 28.9m 210% Facebook 7.3m 12.9m 177% What’s App 5.3m 9.2m 175% Snapchat 4.2m 9.4m 219% Source: socialworld.com
  25. 25. So when you describe it, you only have to summarize the important points.
  26. 26. Introduction Introduction
  27. 27. introduce the table by refer to it by its number
  28. 28. Then stating what it is about
  29. 29. include any qualifying information
  30. 30. include any qualifying information dates, places etc.
  31. 31. be sure to mention your source
  32. 32. make sure to use the present tense
  33. 33. Table 1.1 Name Verb shows illustrates depicts Description social media usage (in minutes) for April 2018 and April 2019 according to socialworld.com
  34. 34. Table 1.1 shows social media usage (in minutes) for April 2018 and April 2019 according to socialworld.com. “ “
  35. 35. Topic Sentence Topic Sentence
  36. 36. mention any trends that appear in the data
  37. 37. mention any trends that appear in the data you can mention more than one
  38. 38. don’t mention any specific information
  39. 39. start with a good introductory expression
  40. 40. “overall”
  41. 41. “overall” “as shown”
  42. 42. “overall” “as shown” “as we can see”
  43. 43. As shown, social media usage increased dramatically between April 2018 and April 2019. “ “
  44. 44. Intro vs. Topic Intro vs. Topic
  45. 45. The introductory sentence should say what the table is about
  46. 46. Table 1.1 - Social Media Usage (in Minutes), April 2018 and April 2019 “ “ Platform April 2018 April 2019 Growth Twitter 13,735,698 28,872,640 210% Facebook 7,254,645 12,845,364 177% What’s App 5,265,789 9,255,784 175% Snapchat 4,258,974 9,365,247 219% Source: socialworld.com
  47. 47. Table 1.1 shows social media usage (in minutes) for April 2018 and April 2019 according to socialworld.com. “ “
  48. 48. The topic sentence should say what the table shows us
  49. 49. Table 1.1 - Social Media Usage (in Minutes), April 2018 and April 2019 “ “ Platform April 2018 April 2019 Growth Twitter 13,735,698 28,872,640 210% Facebook 7,254,645 12,845,364 177% What’s App 5,265,789 9,255,784 175% Snapchat 4,258,974 9,365,247 219% Source: socialworld.com
  50. 50. Table 1.1 - Social Media Usage (in Minutes), April 2018 and April 2019 “ “ Platform April 2018 April 2019 Growth Twitter 13.7m 28.9m 210% Facebook 7.3m 12.9m 177% What’s App 5.3m 9.2m 175% Snapchat 4.2m 9.4m 219% Source: socialworld.com
  51. 51. As shown, social media usage increased dramatically between April 2018 and April 2019. “ “
  52. 52. Discussion Discussion
  53. 53. follow the topic sentence with supporting sentences
  54. 54. give 2-3 examples that prove the trend
  55. 55. use specific information
  56. 56. Snapchat was the fastest growing, increasing by 219 per cent. This was closely followed by Twitter which grew by 210 per cent. “ “
  57. 57. Group di ff erent items together to make your paragraph easier to read
  58. 58. Facebook and What’s App also grew considerably, with usage increasing by 177 per cent and 175 per cent, respectively. “ “
  59. 59. Conclusion Conclusion
  60. 60. Finish with a concluding sentence that restates the main point
  61. 61. repeat the main trend or identify a second one
  62. 62. but use di ff erent language
  63. 63. As shown, social media usage increased dramatically between April 2018 and April 2019. “ “
  64. 64. The amount of time people spent using all four apps increased between 2018 and 2019. “ “
  65. 65. main idea details reminder
  66. 66. DON’T
  67. 67. mention everything DON’T
  68. 68. Mention the main idea and provide examples
  69. 69. DON’T use shorthand
  70. 70. “Snapchat was 219”
  71. 71. “Snapchat was 219” “Use of Snapchat grew by 219 percent”
  72. 72. End End

How to use tables in technical writing.

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