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wORkShOP  on Prepared by Arman  E. Manlalangit email add: aemanlalangit@yahoo.com
The workshop will stress the fact that TNA is not a static concept that is translated into action only every  now and then, but is indeed a never-ending process that should be fully integrated within the overall framework of any organization Training and Development and its strategic vision, goals and objectives. That TNA deserves to be managed judiciously, effectively, efficiently and wisely by identifying and assessing the gap between the knowledge, skills and attitudes that the people in the organization currently possess and the knowledge, skills and attitudes that they require to meet the organization’s goals, objectives and performance standards. SCOPE OF  WORKSHOP
WORKSHOP OBJECTIVES  ,[object Object],[object Object],[object Object],[object Object]
WORKSHOP OBJECTIVES…  ,[object Object],[object Object],[object Object],[object Object]
TRAINING NEEDS ANALYSIS PRINCIPLE OF TRAINING “ It is important to identify  training needs before trying to  implement any training  solutions.”
EVALUATE  TRAINING CONDUCT  TRAINING NEEDS  ANALYSIS IDENTIFY  LEARNING  OBJECTIVES DESIGN  TRAINING  COURSE CONDUCT  OF TRAINING THE TRAINING PROCESS 1 2 3 4 5
A  Training Needs Analysis (TNA)  is used to assess an organization’s training needs. The root of the TNA is the gap analysis. This is an assessment of the gap between the knowledge, skills and attitudes that the people in the organization currently possess and the knowledge, skills and attitudes that they require to meet the organization’s objectives. TRAINING NEEDS ANALYSIS TRAINING NEEDS ANALYSIS PURPOSE
TRAINING NEEDS ANALYSIS ,[object Object],[object Object],[object Object]
TRAINING NEEDS ANALYSIS 100 % 75 % 50 % 90 % standard/preferred  performance present level of  actual performance GAP-TRAINING NEEDS SKILLS, KNOWLEDGE AND ATTITUDE TRAINING  REQUIREMENTS 0 %
Why Conduct a Training Needs Analysis? ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],TRAINING NEEDS ANALYSIS
TRAINING NEEDS ANALYSIS ,[object Object],[object Object]
TRAINING NEEDS ANALYSIS ,[object Object],[object Object]
TRAINING NEEDS ANALYSIS ,[object Object],Standards of work performance are not met Accidents Excessive scrap Frequent need for equipment repairs High rate of evaluation reports Low rating of evaluation reports
TRAINING NEEDS ANALYSIS ,[object Object],People use different method to do one job Bottlenecks Deadlines are not met Excessive fatigue, fumbling, discouragement and struggling on the job
TRAINING NEEDS ANALYSIS ,[object Object],[object Object]
NEEDS AT  ORGANIZATION  LEVEL NEEDS AT  INDIVIDUAL  LEVEL NEEDS AT  OCCUPATIONAL  LEVEL LEVELS OF TRAINING NEEDS IDENTIFICATION TRAINING NEEDS ANALYSIS Where a  general weakness in  the organization exist. Where training in the organization is most needed What is needed in terms of skill, knowledge and attitude to carry-out the various duties related to a particular job or occupation . Determining deficiencies in particular skills, knowledge and attitude on the part of the individual. 1 2 3
TRAINING NEEDS ANALYSIS ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
TRAINING NEEDS ANALYSIS ,[object Object],[object Object],Observation Management Request Job Analysis Interview Group Conferences
TRAINING NEEDS ANALYSIS ,[object Object],[object Object],Questionnaire Surveys Test or Examination Long-range Organizational  Planning Personal Records Business and Production  Reports
TRAINING NEEDS ANALYSIS ,[object Object],Define problems which can be  solved through training Establish Standards Identify the gaps-training needs Identify the need for training 1  4  3 2
TRAINING NEEDS ANALYSIS ,[object Object],[object Object]
TRAINING NEEDS ANALYSIS ,[object Object],[object Object],[object Object]
TRAINING NEEDS ANALYSIS SKILLS INVENTORY PROCESS FLOW   PRE- INVENTORY  ANALYSIS DACUM WORKSHOP INVENTORY  OF  TRAINING  NEEDS PROGRAM  DESIGN VERIFICATION  OF TASKS  AND DUTIES ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Step # 1 Step  # 2 Step # 3 Step # 4 Step # 5
DACUM COMPETENCY PROFILE FOR  ELECTRICAL MAINTENANCE TECHNICIAN--PRODUCTION LINE 1 DUTIES  TASKS TRAINING NEEDS ANALYSIS RESULTS A-15 Submit daily monitoring report A-14 Check motor vibration A-13 Inspect limit switches A-12 Check battery solution level A-11 Inspect commutator bars surface condition A-10 Monitor motor temperature A-9 Monitor electrical room temperature (X) A-8 Monitor MORGOIL oil level at CRM A-7 Monitor daily power consumption (X) A-6 Inspect carbon brush of DC motors A-5 Monitor DC motor carbon brush sparking @ CRM A-4 Monitor DC drives control panel (X) A-3 Monitor temperature of VFD panel  (X) A-2 Monitor frequency of VFD (X) A-1  Monitor current of AC three-phase motor  (X) A  Perform monitoring  of electrical equipment for production process line 1
DACUM COMPETENCY PROFILE FOR  ELECTRICAL MAINTENANCE TECHNICIAN--PRODUCTION LINE 1 DUTIES  TASKS TRAINING NEEDS ANALYSIS RESULTS B-20 Set branding of printer B-19 Clean spray header connector B-18 Clean load cell connector B-17 Clean camera lens (X) B-16 Refill humidifier distilled water B-15 Refill battery solution B-14 Refill crane gear box oil B-13 Adjust crane bus bar B-12 Adjust electronic caliper B-11 Service I/O panel B-10 Service AMS rack B-9 Clean ARP’s spark plug for LPG burner system B-8 Clean signal transmitter unit(STU) @ CRM B-7 Calibrate level transmitter B-6 Calibrate transducer B-5 Calibrate flow meter B-4 Calibrate centering guide B-3 Calibrate PPL side trimmer B-2 Calibrate X-ray machine @ CRM B-1  Perform turnover of equipment concern B  Perform preventive maintenance of electrical equipment for production process line 1
DACUM COMPETENCY PROFILE FOR  ELECTRICAL MAINTENANCE TECHNICIAN--PRODUCTION LINE 2 DUTIES  TASKS RESULTS TRAINING NEEDS ANALYSIS A-19 Submit monitoring report A-18 Monitor motor vibration A-17 Inspect limit switches A-16 Check battery solution level A-15 Inspect commutator bars surface condition A-14 Monitor motor temperature A-13 Monitor electrical room temperature (X) A-12 Accomplish daily inspection checklist A-11 Monitor daily power consumption (X) A-10 Inspect carbon brush (DC) A-9 Monitor DC drives control panel (X) A-8 Monitor temperature of variable frequency drives panel (X) A-7 Monitor frequency of variable frequency driver (X) A-6 Monitor current of variable speed three-phase motor (X) A-5 Perform PLC on-line monitoring A-4 Can check pH level of welder coolant system A-3 Monitor inductors parameter (PF, current and voltage) A-2 Monitor pot temperature A-1  Monitor bushing temperature A  Perform monitoring of production process line 2 electrical equipment
TRAINING NEEDS ANALYSIS TNA SAMPLE INSTRUMENTS
LEVEL  OF SKILLS AND KNOWLEDGE  (  How much do you know these bodies  of skills and knowledge) Rating  Descriptive  Equivalent 0  N/A (not applicable) 1  cannot do  (with no practical application) 2    able to do but requires maximum supervision 3  able to do with minimum supervision 4    able to do on his own without supervision 5    able to do and can teach others  (process expert/champion) INSTRUCTIONS  : Listed below are the competencies that you should possess if you are occupying the above-mentioned position.  Kindly read through the competencies given and indicate your level of skills and knowledge or whether you need additional  training in your present job position. You can do so by simply checking  (  )  the appropriate boxes after each task statement using the following rating scale : COMPETENCY  THERMOMETER  (TRAINING NEEDS INVENTORY CHECKLIST) ELECTRICAL MAINTENANCE TECHNICIAN FOR  PL1 Position Title  1
You may now START HERE : DO  NOT LEAVE  any job  competency statement  unrated. A-3  able to  monitor temperature of  variable frequency drive panel (X) A-2  able to  monitor frequency of variable frequency drive (X) A-1  able to  monitor current of  AC  three-phase motor. (X) DUTY A PERFORM MONITORING OF PRODUCTION LINE 1 (PL1) ELECTRICAL EQUIPMENT 5 4 3 2 1 0 JOB  COMPETENCY STATEMENT
Name  :  Juan  Bautista Fernando Department/Section   :  Electrical Engineering and Maintenance Job Position     :  Electrical Maintenance Job  Level   :  RF3 SKILLS  COMPETENCY TEMPLATE Evaluated by : ___________________________________  Noted by : _______________________________ 2 LEVEL OF  SKILLS COMPETENCY ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Dismantling (DM) Changing (CH) Adjusting (AD) Understanding (UN) Electrical Basic  Skills Elements
NAME:-_________________________________________POSITION:________________________________ DEPT./SECTION:_________________________________FOR THE YEAR: ___________________________ A.  MUST DEVELOP SKILLS AND KNOWLEDGE:  (  Based on the requirements of the job, specify  the  skills an employee holding the indicated position should develop to ensure effective performance of the job .) ___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ _________________________________________________________________________________________ _________________________________________________________________________________________ B. NICE TO HAVE SKILLS AND KNOWLEDGE :  (These refer to related skills that will enable an employee  to perform same level, or even higher level jobs within the section; probably as a back-up or reliever.  These skills, if developed may also increase employee’s efficiency in performing assigned tasks.) ___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ _________________________________________________________________________________________ _________________________________________________________________________________________ Prepared by:___________________ Date:_________ Checked by :____________Date:_______ Noted  by  :___________________ Date:_________ Approved by: ___________ Date:_______ JOB  SKILLS  AND KNOWLEDGE  REQUIREMENTS 3
Identify an   area(s)  in  your  department  which you think needs training. 1. What section/unit ? ____________________________________________________________________________________ 2. What particular job/occupation ? ____________________________________________________________________________________ 3. What skills and  knowledge needed ? ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ 4.  Who’s individual needs training? ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ 5.  Write down your  recommended  training  plan  and  the training program. _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ ANALYSIS OF  TRAINING  NEEDS  THE WORKPLACE PREPARED BY :  ______________________ NOTED BY :___________________________ 4
WORKSHOP ON HOW TO IDENTIFY SPECIFIC SKILLS REQUIREMENTS
[object Object],[object Object],[object Object],[object Object],GUIDELINES OF THE  WORKSHOP SESSION
[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],GUIDELINES OF THE WORKSHOP SESSION
TNA WORKSHOP ACTIVITY   ACTIVITY  1 (BY GROUP ) ACTIVITY 2 (PRESENTATION) Determine or  identify  the various  skills , knowledge  and attitude  requirements for each job position. Presentation  of group output.
SAMPLE  SKILLS  REQUIREMENTS  ANALYSIS  QUALITY INSPECTOR KNOWLEDGE  OF PRODUCTION  PROCESS ,[object Object],[object Object],[object Object],JOB POSITION SKILLS AND KNOWLEDGE  REQUIREMENT/S RECOMMENDED  TRAINING MODULE/S COURSE OR  PROGRAM OUTLINE ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],1 ,[object Object],[object Object],[object Object]
Job Position  :  QUALITY  INSPECTOR A.  TECHNICAL/FUNCTIONAL SAMPLE  SKILLS  REQUIREMENTS  ANALYSIS  4 ,[object Object],4 ,[object Object],4 ,[object Object],4 ,[object Object],4 ,[object Object],4 ,[object Object],4 ,[object Object],[object Object],[object Object],[object Object],4 ,[object Object],[object Object],4 ,[object Object],4 ,[object Object],4 ,[object Object],Actual  Level of Job Competency Desired Level of Job Competency SKILLS  AND KNOWLEDGE  REQUIREMENTS
SAMPLE  SKILLS  REQUIREMENTS  ANALYSIS  ELECTRICAL MAINTENANCE TECHNICIAN KNOWLEDGE  OF AC MOTORS MAINTENANCE INDUSTRIAL MOTOR MAINTENANCE JOB POSITION SKILLS AND KNOWLEDGE  REQUIREMENT/S RECOMMENDED  TRAINING MODULE/S COURSE OR PROGRAM OUTLINE ,[object Object],[object Object],[object Object],[object Object],[object Object],2
SKILLS  REQUIREMENTS  ANALYSIS  WORKSHEET 1 2 3 JOB POSITION SKILLS AND KNOWLEDGE REQUIREMENT/S RECOMMENDED TRAINING MODULE/S 1 2
SKILLS  REQUIREMENTS  ANALYSIS  WORKSHEET 1 2 3 NAME SKILLS AND KNOWLEDGE REQUIREMENT/S LEVEL OF COMPETENCY 1 2
 

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Workshop on Training Needs Analysis

  • 1. wORkShOP on Prepared by Arman E. Manlalangit email add: aemanlalangit@yahoo.com
  • 2. The workshop will stress the fact that TNA is not a static concept that is translated into action only every now and then, but is indeed a never-ending process that should be fully integrated within the overall framework of any organization Training and Development and its strategic vision, goals and objectives. That TNA deserves to be managed judiciously, effectively, efficiently and wisely by identifying and assessing the gap between the knowledge, skills and attitudes that the people in the organization currently possess and the knowledge, skills and attitudes that they require to meet the organization’s goals, objectives and performance standards. SCOPE OF WORKSHOP
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  • 5. TRAINING NEEDS ANALYSIS PRINCIPLE OF TRAINING “ It is important to identify training needs before trying to implement any training solutions.”
  • 6. EVALUATE TRAINING CONDUCT TRAINING NEEDS ANALYSIS IDENTIFY LEARNING OBJECTIVES DESIGN TRAINING COURSE CONDUCT OF TRAINING THE TRAINING PROCESS 1 2 3 4 5
  • 7. A Training Needs Analysis (TNA) is used to assess an organization’s training needs. The root of the TNA is the gap analysis. This is an assessment of the gap between the knowledge, skills and attitudes that the people in the organization currently possess and the knowledge, skills and attitudes that they require to meet the organization’s objectives. TRAINING NEEDS ANALYSIS TRAINING NEEDS ANALYSIS PURPOSE
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  • 9. TRAINING NEEDS ANALYSIS 100 % 75 % 50 % 90 % standard/preferred performance present level of actual performance GAP-TRAINING NEEDS SKILLS, KNOWLEDGE AND ATTITUDE TRAINING REQUIREMENTS 0 %
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  • 16. NEEDS AT ORGANIZATION LEVEL NEEDS AT INDIVIDUAL LEVEL NEEDS AT OCCUPATIONAL LEVEL LEVELS OF TRAINING NEEDS IDENTIFICATION TRAINING NEEDS ANALYSIS Where a general weakness in the organization exist. Where training in the organization is most needed What is needed in terms of skill, knowledge and attitude to carry-out the various duties related to a particular job or occupation . Determining deficiencies in particular skills, knowledge and attitude on the part of the individual. 1 2 3
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  • 24. DACUM COMPETENCY PROFILE FOR ELECTRICAL MAINTENANCE TECHNICIAN--PRODUCTION LINE 1 DUTIES TASKS TRAINING NEEDS ANALYSIS RESULTS A-15 Submit daily monitoring report A-14 Check motor vibration A-13 Inspect limit switches A-12 Check battery solution level A-11 Inspect commutator bars surface condition A-10 Monitor motor temperature A-9 Monitor electrical room temperature (X) A-8 Monitor MORGOIL oil level at CRM A-7 Monitor daily power consumption (X) A-6 Inspect carbon brush of DC motors A-5 Monitor DC motor carbon brush sparking @ CRM A-4 Monitor DC drives control panel (X) A-3 Monitor temperature of VFD panel (X) A-2 Monitor frequency of VFD (X) A-1 Monitor current of AC three-phase motor (X) A Perform monitoring of electrical equipment for production process line 1
  • 25. DACUM COMPETENCY PROFILE FOR ELECTRICAL MAINTENANCE TECHNICIAN--PRODUCTION LINE 1 DUTIES TASKS TRAINING NEEDS ANALYSIS RESULTS B-20 Set branding of printer B-19 Clean spray header connector B-18 Clean load cell connector B-17 Clean camera lens (X) B-16 Refill humidifier distilled water B-15 Refill battery solution B-14 Refill crane gear box oil B-13 Adjust crane bus bar B-12 Adjust electronic caliper B-11 Service I/O panel B-10 Service AMS rack B-9 Clean ARP’s spark plug for LPG burner system B-8 Clean signal transmitter unit(STU) @ CRM B-7 Calibrate level transmitter B-6 Calibrate transducer B-5 Calibrate flow meter B-4 Calibrate centering guide B-3 Calibrate PPL side trimmer B-2 Calibrate X-ray machine @ CRM B-1 Perform turnover of equipment concern B Perform preventive maintenance of electrical equipment for production process line 1
  • 26. DACUM COMPETENCY PROFILE FOR ELECTRICAL MAINTENANCE TECHNICIAN--PRODUCTION LINE 2 DUTIES TASKS RESULTS TRAINING NEEDS ANALYSIS A-19 Submit monitoring report A-18 Monitor motor vibration A-17 Inspect limit switches A-16 Check battery solution level A-15 Inspect commutator bars surface condition A-14 Monitor motor temperature A-13 Monitor electrical room temperature (X) A-12 Accomplish daily inspection checklist A-11 Monitor daily power consumption (X) A-10 Inspect carbon brush (DC) A-9 Monitor DC drives control panel (X) A-8 Monitor temperature of variable frequency drives panel (X) A-7 Monitor frequency of variable frequency driver (X) A-6 Monitor current of variable speed three-phase motor (X) A-5 Perform PLC on-line monitoring A-4 Can check pH level of welder coolant system A-3 Monitor inductors parameter (PF, current and voltage) A-2 Monitor pot temperature A-1 Monitor bushing temperature A Perform monitoring of production process line 2 electrical equipment
  • 27. TRAINING NEEDS ANALYSIS TNA SAMPLE INSTRUMENTS
  • 28. LEVEL OF SKILLS AND KNOWLEDGE ( How much do you know these bodies of skills and knowledge) Rating Descriptive Equivalent 0 N/A (not applicable) 1 cannot do (with no practical application) 2 able to do but requires maximum supervision 3 able to do with minimum supervision 4 able to do on his own without supervision 5 able to do and can teach others (process expert/champion) INSTRUCTIONS : Listed below are the competencies that you should possess if you are occupying the above-mentioned position. Kindly read through the competencies given and indicate your level of skills and knowledge or whether you need additional training in your present job position. You can do so by simply checking (  ) the appropriate boxes after each task statement using the following rating scale : COMPETENCY THERMOMETER (TRAINING NEEDS INVENTORY CHECKLIST) ELECTRICAL MAINTENANCE TECHNICIAN FOR PL1 Position Title 1
  • 29. You may now START HERE : DO NOT LEAVE any job competency statement unrated. A-3 able to monitor temperature of variable frequency drive panel (X) A-2 able to monitor frequency of variable frequency drive (X) A-1 able to monitor current of AC three-phase motor. (X) DUTY A PERFORM MONITORING OF PRODUCTION LINE 1 (PL1) ELECTRICAL EQUIPMENT 5 4 3 2 1 0 JOB COMPETENCY STATEMENT
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  • 31. NAME:-_________________________________________POSITION:________________________________ DEPT./SECTION:_________________________________FOR THE YEAR: ___________________________ A. MUST DEVELOP SKILLS AND KNOWLEDGE: ( Based on the requirements of the job, specify the skills an employee holding the indicated position should develop to ensure effective performance of the job .) ___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ _________________________________________________________________________________________ _________________________________________________________________________________________ B. NICE TO HAVE SKILLS AND KNOWLEDGE : (These refer to related skills that will enable an employee to perform same level, or even higher level jobs within the section; probably as a back-up or reliever. These skills, if developed may also increase employee’s efficiency in performing assigned tasks.) ___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ _________________________________________________________________________________________ _________________________________________________________________________________________ Prepared by:___________________ Date:_________ Checked by :____________Date:_______ Noted by :___________________ Date:_________ Approved by: ___________ Date:_______ JOB SKILLS AND KNOWLEDGE REQUIREMENTS 3
  • 32. Identify an area(s) in your department which you think needs training. 1. What section/unit ? ____________________________________________________________________________________ 2. What particular job/occupation ? ____________________________________________________________________________________ 3. What skills and knowledge needed ? ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ 4. Who’s individual needs training? ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ 5. Write down your recommended training plan and the training program. _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ ANALYSIS OF TRAINING NEEDS THE WORKPLACE PREPARED BY : ______________________ NOTED BY :___________________________ 4
  • 33. WORKSHOP ON HOW TO IDENTIFY SPECIFIC SKILLS REQUIREMENTS
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  • 36. TNA WORKSHOP ACTIVITY ACTIVITY 1 (BY GROUP ) ACTIVITY 2 (PRESENTATION) Determine or identify the various skills , knowledge and attitude requirements for each job position. Presentation of group output.
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  • 40. SKILLS REQUIREMENTS ANALYSIS WORKSHEET 1 2 3 JOB POSITION SKILLS AND KNOWLEDGE REQUIREMENT/S RECOMMENDED TRAINING MODULE/S 1 2
  • 41. SKILLS REQUIREMENTS ANALYSIS WORKSHEET 1 2 3 NAME SKILLS AND KNOWLEDGE REQUIREMENT/S LEVEL OF COMPETENCY 1 2
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