SAP INTRODUCTION ENTER PRIES STUCTURE

1. INTRODUCTION TO SAP
IT WAS FOUNDED IN 1972 WALL DORF GERMAN
IT STANDS FOR SYSTEM APPLICATION AND PRODUCTS IN
DATA PROCESSING

2. PEDDADA VENKATA SURYA
peddada.babu @gmail.com
PEDDADA VENKATA SURYA
peddada.babu @gmail.com
Created by peddada venkata surya
# 3-3-90/1 flat no 16
nacharam
Hyderabad
CELL : 9949998657
MAIL : peddada.babu@gmail.com
venkat_surya1@ yahoo.com

3. SAP AG
AG STANDS FOR GERMAN ALL COMPANIES GENERATED

4. ERP
ENTERPRISE-RESOURCE-PLANNING
ERP PRODUCTS
SAP
ORACLE
PEOPLE SOFT
BAAN
ID EDWARDS
MICROSOFT
ORACLE AND PEOPLE SOFT MERZE

5. ENTERPRISE HAVING
MEANS WELL ESTABLISHED ORGANISATION
ACTIVITIES
1) WHEN A TRANSACTION MEANS GIVEN AKEN PLACE
2) WHEN CUSTOMER GET THE SATISFICATION
3) WHERE THE RESOURCES ARE AVAILABLE FOR PEOPLE NEEDS
RESOURCES
1) MONEY
2) MEN
3) MACHINES
4) MATERIAL
PLANNING
PROPER PLANNING AND OPTIMIZATION OF THE VALUABLE RESOURCES MAKE
ENTERPRISE RUN IN TO PROFITS

6. ENTERPRISES RESOURCES
PLANNING
COMPANY MONEY
ORGANISATION MATERIAL
MECHINERY
MANPOWER
MARKETING
METHODS

7. ERP
1960 ‘S INVENTORY CONTROL SYSTEM
1970’S (MRP ) MATERIAL REQUIREMENT PLANNING
1980’S (MRP1) MRP &DISTRIBUTION
1990’S (MRP11) ERP WITH INTRODUCTION OF
OTHER BUSINESS FUNCTION

8. SAP
TECHINACAL
BASIC
FUNCTIONAL

9. SAP
TECHNICAL
ABAP ,IT STANDS FOR (ABAP)
ADVANCED BUSINESS APPLICATION PROGRAMING
BASIS(ADMINISTATORS)
IT PURLY PEOPLE INSTAL THE INFORMATION BY USING
SUPPORTER

10. FUNCTIONAL
PP PRODUCTION PLANNING
PM PLANT MAINTENENCE
MM MATERIAL MANAGEMENT
SD SALES AND DISTRIBUTION
FICO FINANCE AND CONTROL
HR HUMAN RESOURCES
HCM HUMAN CAPTIAL MANAGEMENT
BUSINESS
SALE INVENTORY PRODUCTION
INVENTORY KNOWING BUT STOCK

11. SALES AND DISTRIBUTION
INQUIRY
AGREMENTS
ORDERS
QUATATION
SALES ORDER
SHIPPING
BILLING
PAYMENTS

12. SALES AND DISTRIBUTION
INQUIRY CUSTOMER DEPENDS
QUOTATION SOM E TIMES OFERS
SALES ORDERS PURCHASE ORDER
ONCE ORDER IS CONFORMED
SHIPPING DELIVERY TO CUSTOMER
BILLING WE HAVE BILL TO THE CUSTOMER
PAYMENT FINANCE DEPARTMENT
NOTE SHIPPING &BILLING SIMALTANIOUSLY GOING ON

13. WHO ARE THE CREATORS FORM
END USER
ALREADY DESIGNEDTHE FORM
FIRST CONSULTANT
NEXT END USER
ONCE IMPLEMENT NEXT END USER
SAP BUILT ON ERP

14. SAP R/3
SAP R/3 REAL 3 TIRE ARCHITECCHURE
SAP LOGICALLY 3 TYPES LAYERS
PRESENTATION LAYER
APPLICATION LAYER

15. SAP R/3
DATA BASE LAYER
ENTER ALL DATA WILL BE STORED ONE LOCATION IS
CALLED DATA BASE LAYER
APPLICATION LAYER
TO RUN ANY TRANSACTION/ORDERS LOCATED IS
CALLED APPLICATION LAYER
PRESENTATION LAYER
GUI GRAPHICAL-USER-INTERFACE
EXAMPLE GOOGLE CROME,INTERNET EXPLORER

16. NEW DIMENTATION
PRODUCTS(ND’S)
CRM CUSOMER RELATION MANAGEMENT
SRM SUPLIER RELATIONSHIP MANAGEMENT
SCM SUPPLIE CHAIN MANAGEMENT
SEM STRATAGIC ENTERPRIZE MANAGEMENT
APO ADVANCED PLANNING AND OPMIZING MXIMUM
FAILURE(BIGGEST)
BW BUSINESS WHARE HOUSING
BI BUSINESS INTELLAGENCE
MDM MASTER DATA BASE MANAGEMENT

17. TECHINACAL SIDE
XI EXCHANGE INFRASTRUCTURE
(INTERFACE TOOL)
EP ENTERPRIZE PORTAL (WEB SITE)

18. XI
SAP SD/MM/QM/PP
HR
PEOPLE SOFT
ORACLE (FINANCE)

19. XI
IN A COMPANY MAINTENANCE SAP IN SD BUT FINANCE MAINTENDED
ORACLE
BILL SD
FINANCE ORACLE
AUTOMATICALLY POSTED TO ORACLE
EP
WEB ENABLED ONLINE ORDERS
EX HUL HINDHUSTAN UNIVER LIVER
IT IS DIRECTLY LOGING
EX E TICKET BOOKING TICKET
NOTE XI &EP NET WAVER COMPONENTS
WAS WEB APPLICATION SERVIER

20. IS PRODUCTS
IS RETAIL
RETAILS MEANS TO BUY VENDORS AND
TO SELL CUSTOMERS
IS OIL
IS UTILITIES
IS MEDIA
NOTE RETAILS EX
BIG BAZAR

21. VERSION
VERSION 4.6 B
VERSION 4.7 C
ECC STANDS FOR
VERSION 4.7 E ENTERPRIZE
CENTRAL
COMPONENT
VERSION ECC 5.0
VERSION ECC 6.0

22. ECC
B TCS
IMPLEMENTATION
TTSL CLIENT
PATNER FOR SAP
BUSINESS PATNERS
FOR SAP
FIRST WE NEED GENERATED BUSINESS
AS IS STUDY
REQUIREMENTS

23. IDEAS
IDEAS INTERNET DEMONSTRATION AND
EVALUATION SYSTEM

24. ENTERPRIZE STRUCTURE
UNDER THE ENTERPRIZE STRUCTURE THE
FOLLOWING ORGANIZATIONAL ELEMENTS ARE TO BE
MAINTAIND SALES OFFICE
COMPANY CODE
SALES
ORGANIZATION
SALES GROUP
SALES LINE SALES
AREA
DISTRIBUTION DIVISION
CHANNEL

25. ENTER PRIZE STRUCTURE
DEFINATION
SALES ORGANIZATION
AN ORGANIZATIONAL UNIT THAT SELLS AND
DISTRIBUTES PRODUCTS NEGOTIATES TERMS OF SALE
AND IS RESPONSIBLE FOR THESE TRANSACTIONS
NOTE
IT IS ALWAYS A RECOMMENDED PRACTICE TO HAVE
MINIMUM NUMBER OF SALES ORGANIZATION

26. ENTERPRISE STRUCTURE
DEFINATION
COMPANY CODE
IT IS LEGAL ENTITY WHICH IS RESPONSIBLE FOR ALL
THE BUSINESS TRANSCATIONS TAKING PLACE IN THE
COMPANY
COMPANY CODE IS DEFINED IN FINANCE MOUDULE
USING SD CONSULTANT

27. ENTERPRISE STRUCTURE
DEFINATION
DISTRIBUTION CHANNEL
CHANNEL THROUGH WHICH SALABLE MATERIAL OR SERVICES
REACH CUSTOMER.TYPICAL DISTRIBUTION CHANNELS INCLUDE
WHOLE SALE RETAIL AND DIRECT SALES .YOU CAN ASSIN
DISTRIBUTION CHANNEL TO ONE OR MORE SALES
ORGANISATION
DIVISION
THE RANGE OF PRODUCTS FOR WHICH THE COMPANY IS
CARRING OUT SALES IN DIVIDED IN TO DIFFERENT DIVISIONS
THE DIVISION KNOWING BUT THE PRODUCT LINE OF THE
COMPANY WHICH IS THE CATOGRIZING OF PRODUCTS
DEPENDING OF THEIR PURPOSE AND USAGE
EX CARDIOLOGY,NUROLOGY

28. ENTERPRISE STRUCTURE
DEFINATION
SALES AREA
IT IS THE COMBINATION OF SALES ORGANIZATION
DISTRIBUTION CHANNEL AND DIVISION
THE SALES AREA IS ALWAYS REPRESENTS THE BASIC
SALES PROCESS OF THE COMPANY AND ALL THE
SALES TRANSCATIONS ARE EXCUTED WITH IN A
SALES AEA
DIVISION WILL NOT INFLUNCE ONPRICE
WHOLE SALE INFLUENCE ON PRICE

29. ENTERPRISE STRUCTURE
DEFINATION
SALES LINE
IT IS THE COMBINATION OF SALES ORGANIZATION
AND DISTRIBUTION CHANNEL
SALES OFFICE
IT IS THE GEOGRAPHICAL ACCPECT THE STRUCTURE
OF THE COMPANY
SALES GROUP
THE EMPLOYEES WORKING IN THE SALES OFFICE
CANBE DIVIDED IN TO SALES GROUP

30. RELATION BETWEEN THE SALES
ORGANIZATIONAL ELEMENTS
RELATION BETWEEN COMPANY TO COMPANY CODE
ONE COMPANY HAVE MANY COMPANY CODES BUT
ONE COMPANY CODE HAVE TO ASSINED TO ONE
COMPANY SO THE RELATION IS ONE TO MANY
COMPANY CODE TO SALES ORGANISATION
ONE COMPANY CODE CAN HAVE MANY SALES
ORGANIZATIONS BUT ONE ONE SALES
ORGANIZATION HAS TO BE ASSINED TO ONE
COMPANY CODE THE RELATION IS ONE TO MANY

31. RELATION BETWEEN THE SALES
ORGANIZATIONAL ELEMENTS
SALES ORGANIZATION TO DISTRIBUTION CHANNEL
ONE SALES ORGANISATION CAN HAVE MANY
DISTRIBUTION CHANNELS.
ONE DISTRIBUTION CHANNELS CAN BE ASSINED TO MANY
SALES ORGANIZATIONS SO THE RELATION
IS MANY TO MANY
SALES ORGANIZATION AND DIVISION
ONE SALES ORGANIZATION CAN HAVE MANY DIVISIONS.
ONE DIVISIONS CAN BE ASSINED TO MANY SALES
ORGANIZATION SO THE RELATION IS MANY TO MANY

32. RELATION BETWEEN THE SALES
ORGANIZATIONAL ELEMENTS
DISTRIBUTION CHANNEL TO DIVISIONS
ONE DISTRIBUTION CHANNEL CAN HAVE MANY
DIVISIONS
ONE DIVISION CAN BE ASSINED TO MANY DISTRIBUTION
CHANNEL SO THE RELATION IS MANY TO MANY
NOTE
THE DIVISION IS ALWAYS SALES ORGANIZATION
SPECIFIC
i.e, IT’S THE SALES ORGANIZATION THAT DECIDES THE
NUMBER OF DIVISIONS TO BE SOLD
DIVISIONS IS NOT DIRECTLY DEPENDS OF DISTRIBUTION
CHANNEL

33. ENTERPRISE STRUCTURE
HOW TO CONFIGURE IN THE SYSTEM DEFINE PLANT
DEFINATION
DEFINE DIVISION
SALES AND DISTRIBUTION FINANCIAL ACCOUNTING
SALES ORGANIZATION COMPANY CODE
DEFINE DISTRIBUTION
CHANNEL MATERIAL MANAGEMENT
SALES OFFICE STROAGE LOCATION
LOGESTIC EXCLUSION
SALES GROUP
SHIPPING POINT
LOGESTIC GENERAL

34. ENTER PRISE STRUCTURE PATH
DEFINING SALES ORGANISATION
DEFINE COPY DELETE CHECK
FROM EASY AXCESS MENU SALES ORG
TOOLS
COPY DELETE CHECK SALES
IMG(IMPLEMENTATION GUIDE) ORG
SPRO(EXCUTE PROJECT)
SAP REFRENCE IMG
ENTERPRISE STRUCTURE
DEFINATION
SALES AND DISTRIBUTION

35. DEFINING DISTRIBUTION
CHANNEL
ENTERPRISE STRUCTURE
DEFINATION
SALES AND DISTRIBUTION
DEFINE COPY DELETE CHECK DISTRIBUTION
CHANNEL
COPY DELETE CHECK DISTRIBUTION CHANNEL

36. DEFINING DIVISION
ENTERPRISE STRUCTURE
DEFINITIONS
LOGESTIC- GENERAL
DEFINE COPY CHECK DIVISION

37. DEFINING PLANT
ENTERPRISE STRUCTURE
DEFINATION
LOGESTIC-GENERAL
DEFINE COPY DELETE CHECK PLANT

38. DEFINING SALES OFFICE
SPRO
ENTERPRISE STRUCTURE
DEFINATION
SALES AND DISTRIBUTION
MAINTAIN SALES OFFICE

39. DEFINING SALES GROUP
SPRO
ENTERPRISE STRUCTURE
DEFINATION
SALES AND DISTRIBUTION
DEFINING SALES GROUP

40. DEFINING COMPANY CODE
ENTERPRISE STRUCTURE
DEFINATION
FINANCIAL ACCOUNTING
EDIT COPY DELETE CHECK
COMPANY CODE

41. DEFINING MATERIAL
MANAGEMENT(STROAGE LOCATION)
RIAL SPRO
ENTERPRISE STRUCTURE
DEFINATIONS
MATERIAL MANAGEMENT
MAINTAIN STROAGE
LOCATION

42. DEFINING SHIPPING POINT
SPRO
ENTERPRISE STRUCTURE
DEFINATION
LOGESTIC-EXCLUSION
DEFINE COPY DELETE
CHECK SHIPPING POINT

43. ASSIGNMENTS
SPRO SAP REFRENCE IMG ENTERPRISE STRUCTURE
ASSINMENTS
ASSIGN PLANT TO
SALES AND DISTRIBUTION COMPANY CODE
ASSIN SALES ORAGANIZATION TO
COMPANY CODE
ASSIN DIS.CHANEL TO S.ORG LOGESTIC
ASSIN DIVISION TO S.ORG EXECUTION
SET UP SALES AREA
SET UP SALES OFFICE TO SALES AREA
ASSIN SALES GROUP TO SALES OFFICE
ASSIN SHIPPING
ASSIN S.ORG DIS CHANNEL PLANT POINT
LOGESTIC GENERAL
EC02 STRUCTURE
OF THE COMPANY

44. DEFINING THE REGION
SAP NETWARER
GENERAL SETTINGS
GO TO NEW ENTRIES AND
SET COUNTRIES CREATE REGION FOR THE
REQUIRED COUNTRY
INSERT REGION

45. MAINITAINING COUNTRY SPECIFIC
CHECKS
SELECT THE
SAP NET WARER REQUIRED
COUNTRIES AND
GO TO DETAILS
GENERAL SETTINGS WHERE WE SPECIFY
THE CHECKS FOR
POSTAL CODE
SET COUNTRIES
LENGTH, BANK
NUMBER LENGTH
SET COUNTRIES SPECIFIC ETC
CHECKS

46. MAINTAINING CALENDERS
NOTE: THE CALENDER
IS CROSS CLIENT
SAP NETWAVER COMPONENT (OR)
CLIENT INDEPENDENT
Ie, IF WE MAINTAIN
GENERAL SETTINGS
THE CALENDERS IN A
MAINTAIN CALENDERS CLIENT BY DEFAULT IT
WILL BE DISPLAY
ACROSS ALL THE
PUBLIC HOLIDAYS: IT SPECIFY OTHER CLIENTS IN
THE LIST OF PUBLIC THAT SERVER
HOLIDAYS(IT IS PURLY DEFINES BUT THE OTHER
COUNTRYS) COMPONENTS THAT
HOLIDAY CALENDER : THE LIST OF CAN ONLY DISPLAY IN
HOLIDAYS FOLLOWED IN THE THAT CLIENT IN WHICH
COMPANY THEY ARE MAINTAINED
FACTORY CALENDER : ARE CALLED”CLIENT
WORKING DAYS(WHICH DATE SPECIFIC (OR )
WORKS) IT SPECIFYS LIST OF CLIENT DEPENDENT
WORKING DAYS IN A WEEK COMPONENTS

47. MASTER DATA
MASTER DATA ARE
CUSTOMER MASTER DATA
MATERIAL MASTER DATA
CUSTOMER MATERIAL INFORMATION RCORD
CONDITION MASTER DATA

48. CUSTOMER MASTER DATA
WE NEED TO MAINTAIN THE DATA BASE OF ALL THE
CUSTOMER IN THE R/3 SYSTEM WITH WHOME THE
COMPANY IS CARRYING OUT THE BUSINESS
TRANSACTIONS
FOR EACH CUSTOMER WE NEED TO SPECIFY A NUMBER
AND MAINTAIN THE DETAILS OF THAT CUSTOMER FOR
THAT CUSTOMER NUMBER
DURING THE SALES TRANSACTIONS ,IF WE NEED
SPECIFIED THAT CUSTOMER NUMBER,THE SYSTEM
AUTOMATICALLY DETERMINES THE DETAILS OF THE
CUSTOMER FROM THE CORRESPONDING CUSTOMER
MASTER RECORD

49. CREATING THE CUSTOMER
FROM EASY AXCESS MENU
CREATE
LOGESTICS
SALES AND DISTRIBUTION
MASTER DATA XD01
COMPLETE
BUSINESS PATNERS
CUSTOMERS

50. CUSTOMER MASTER DATA
THE CUSTOMER MASTER RECORD DATA CONTAIN 3
VIEWS FOR WHICH WE NEED TO MAINTAIN THE DATA
THEY ARE
GENERAL DATA
COMPANY CODE DATA
SALES AREA DATA

51. CUSTOMER MASTER DATA
EACH VIEW CONTAINS DIFFERENT TAB PAGES AND
EACH TABE PAGES CONTAINS DIFFERENT FIELDS
FOR WHICH WE NEED TO SPECIFY THE DATA
NOTE
NOTE: “DATA MIGRATION”
WE CAN,MIGRATE ALL THE CUSTOMER DETAILS FROM THE”LEGACY SYSTEM”(NON SAP
SYSTEM) TO THE “ R/3 SYSTEM “ BY USING LSMW OR BDC
LSMW: LGGECY SYSTEM-MIGRATION- WORK BENCH
BDC: BATCH DATA COMMUNICATION

52. GENERAL DATA
ADRESS EXPORT DATA
CONTROL DATA
PAYMENT TRANSACTIONS
CONTACT PERSON
MARKETING
UPLOADING POINTS

53. GENERAL DATA
ADRESS

54. GENERAL DATA
ADRESS
ADRESS IT SPECIFY THE REQUIRED DATA OF THE
CUSTOMER ON THE ADRESS TAB PAGE
MARKETING
(A) CUSTOMER CLASIFICATION : “CLASIFYING THE CUSTOMER “
EX: Z1 LESS THAN 5 LAKHS
Z2 5-9LAKHS
Z3 GRATER 9 LAKHS
IF SPECIFY THE CLASIFICATION OF THE CUSTOMER WHICH CAN
BE DEPENDING ON THEIR SALES TURN OVER

55. DEFINING CUSTOMER CLASIFICATION
SPRO
SALES AND DISTRIBUTION
MASTER DATA DEFINE
CUSTOMER
BUSINESS PATNERS CLASIFICATION
CUSTOMERS
MARKETING

56. UNLOADING POINTS
NOTE ONE UNLOADING POINT,CAN HAVE MANY RECIVING POINTS
BUT CAN’T VISE VARSA (OPPOSITE)
(A)

57. DEFINING GOODS RECIVING HOURS
SALES AND DISTRIBUTION DEFINE
GOODS
MASTER DATA RECIVING
HOURS
BUSINESS PARTNERS
CUSTOMERS
SHIPPING

58. CONTACT PERSON
IT SPECIFY THE CONTACT PERSON AT THE CUSTOMER LOCATION
WE NEED TO SPECIFY
THE CUSTOMER FOR
WHOME THE
CONTACT PERSON
HAS TO BE CREATED

59. COMPANY CODE DATA
ACCOUNT MANAGEMENT
PAYMENT TRANSACTIONS
CORRESPONDENCE
INSURENCE

60. ACCOUNT MANAGEMENT
RE-CONCILIATION ACCOUNT : THIS ACCOUNT IN THE G/L
ACCOUNTING IS THE ACCOUNT WHICH IS UP DATED PARLLAL TO
THE SUB LEADGER ACCOUNT FOR NORMAL POSTING
NOTE: CHECK IS POSTED RECONCILIATION ACCOUNT, (ACCOUNT
NUMBER)POSTED TO G/L ACCOUNT
PAYMENT TRANSACTION :
(A) TERMS OF PAYMENT :
EX CREDIT LIMIT 30,000
CREDIT PERIOD 30 DAYS
10 DAYS IT SELF DISCOUNT (3% CASH)
NOTE : TERMS OF PAYMENT EFFECT DATE OF BILL
IF SPECIFY THE KEY FOR PAYMENT TERMS COMPOSED OF
PAYMENT PERIOD AND CASH DISCOUNT PERSENTAGES

61. DEFINING TERMS OF PAYMENT
e

62. PAYMENT HISTORY RECORD
IF WE CHECK THIS FIELD THE PAYMENT HISTORY OF
THE CUSTOMER WILL BE REDUCED AND DISPLAY BY
THE SYSTEM IN THE CORRESPONDING CREDIT
MASTER DATA OF THE CUSTOMER

63. SALES AREA DATA
SALES
SALES :
SHIPPING (A) SALES DISTRICT: THERE IS NO
LINK FOR DISTRICT AND
REGION
(B) IT SPECIFY’S DISTRICT IN
BILLING DOCUMENTS WHICH THE CUSTOMER EXITS
PARTNER FUNCTIONS

64. DEFINING SALES DISTRICT
spro
Sales and distribution
Master data
Define sales district
Business partners
customers
sales

65. Sales office
Sales office:
It specify the sales office in which customer exists
Sales group:
It specify the sales group taking care of the customer
Customer group:
It specify a grouping of customers based on the kind of transactions
.that they execute with the company
EX WHOLE SELLERS
RETAILERS
BULK BUYERS

66. DEFINING CUSTOMERS GROUP
SPRO
SALES
SALES AND DISTRIBUTION
MASTER DATA
BUSINESS PARTNERS DEFINE
CUSTOMER
GROUPS
CUSTOMERS

67. CURRENCY
IT SPECIFY THE CURRENCY OF THE CUSTOMER

68. SWITCH OFF ROUNDING
SWITCH OFF ROUNDING
1 -9 = 10
7 =7
IF WE CHECK THIS FIELD THE ROUNDING OF THE
ORDER QUANTITY WILL NOT ALLOWED FOR THE
CUSTOMER

69. CUSTOMER PRISING PROCEDURE
EX : ONCE ORDER IS CONFORMED PRICE IS FIXED
ENTER 1
THIS FIELD ENABLES THE SYSTEM TO AUTOMATIC DEERMINED A
CORRESPONDING “PRICING PROCEDURE” FOR CUSTOMER DURING
THE SALES DOCUMENT PROCESSING
Shipping:
(a) Delivery priority : high,Low,Medium
(b) Shipping conditions: It enables the system to automatically
determine a corresponding shipping point for this customers
during the sales document processing

70. DEFINING SHIPPING CONDITIONS

71. DELIVERING PLANT
MUMBAI FACTORY
C& F AGENT
VIZG
TP

72. RELVENT FOR POD

73. ORDER COMBINATION
ORDER COMBINATION: IF WE CHECK THIS FIELD WE CAN
COMBINE MULTIPLE ORDERS FOR A CUSTOMER TO
CREATE A SINGLE DELIVERY
EX: ONE ORDER MULTIPLE DELVARIES
PARTIAL DELIVERY ITEMS : IT SPECIFY’S WHETHER THE
CUSTOMER REQUIRES FULL OR PARTIAL DELIVERY OF THE
ITEAM
MAXIMUM PARTIAL DELIVERY
ONE ORDER 9 (LENGTH FIELD IS ONE DIGIT)
MAXIMUM PARTIAL DELIVERY
ONE ORDER 9 (LENGTH FIELD IS ONE DIGIT)

74. BILLING DOCUMENTS
REBATE : IF WE CHECK THIS FIELD THE CUSTOMER
BECOMES ENABLE FOR RECIVING THE REBATES
INTERNAL-COMMENT TERMS (INCOTERMS)
CIF COST-INSURANCE-FRIEGHT
THESE INCOTERMS SPECIFY’S CERTAIN INTERNATIONALLY
RECOGNISED TERMS AND CONDITIONS THAT THE SHIPPER
AND RECEIVING PARTY MUST FOLLOW FOR THE
SHIPPING TRANSACTION TO BE THE PART II OF THE
INCOTERMS SPECIFYS THE PLACE FROM WHICH GOODS
ARE DELIVERED TO THE CUSTOMERS

75. DEFINING INCOTERMS
SPRO
DEFINE INCO TEMS
SALES AND DISTRIBUTION
MASTER DATA
BUSINESS PARTNERS
CUSTOMERS
BILLING DOCUMENTS

76. INCOTERMS
EX : LOCATION AND PART II MANDATORY
FREE OF COMPANY NOT LOCATION
THE FIELD LOCATION MANDATORY.IT BECOMES MANDATORYTO
HAVE PART 11 OF THE INCOTERMS IN THE CUSTOMER MASTER

77. ACCOUNT ASSINMENT GROUP
THIS FIELD ENABLES THE SYSTEM TO POST THE SALES VALUES OF
DIFFERENT CUSTOMERS TO THE CORRESPONDING G/L ACCOUNT.DURING
THE REVENUE ACCOUNT DETERMINATION PROCEDURE
TAX CLASSIFICATION : SLAES TAX
EX : 0--- TAX EXCEPTABLE
1-----LIABLE FOR TAX
IT SPECIFYS WETHER THE CUSTOMER IS LIABLE FOR TAX OR NOT

78. SOLD TO PARTY
SHIP TO PARTY
BILL TO PARTY PAYER
• SOLD TO PARTY: IT SPECIFY THE CUSTOMER PLACING ORDER WITH THE COMPANY
• SHIP TO PARTY: IT SPECIFY THE CUSTOMER RECIVING THE GOODS
• BILL TO PARTY: IT SPECIFY THE CUSTOMER ON WHOME THE BILL IS RAISED
• PAYER: IT SPECIFY THE CUSTOMER MAKING THE PAYMENT

79. PATNER FUNCTION
NOTE:
1) THE INFORMATION REGARDING THE PATNER IS
ALWAYS PROVIDEDBY SOLD TO PARTY SO WE NEED TO
MAINTAIN PARTNER FUNCTION IN THE SOLD TO PARTY
RECORD
2) DEPENDING ON REQUIRMENT ALL THE PARTNERS CAN
BE SAME OR THEY CAN DIFFER
3) IF ALL THE PARTNERS ARE SAME ,WE NEED TO CREATE
THE CUSTOMER AS SOLD TO PARTY AND SPECIFY ‘S THAT
NUMBER SOLD TO PARTY NUMBER.
FOR THE REMAINING PATNER FUNCATION
4) IF THE PARTNER DIFFER,WE NEED TO CREATE
CUSTOMER MASTER RECORD FOR THOSE PARTNERS AND
SPECIFY’S
THOSE CUSTOMER NUMBERS IN THE SOLD TO PARTY,
RECORD FOR THE REPRESENTATIVE PARTNER

80. CREATING THE CUSTOMER
FROM EASY ACCESS MENU
EXTRAS
XDO2 (CHANGE)
SETTINGS
DISPLAY TECHNICAL NAMES
XDO1 (CREATE)

81. AAAA ACCOUNT GROUP
AAAA COMPANY CODE
AA SALES ORG
SPECIFY THE DATA FOR THE FOLLOWING FIELDS
AA DISTRIBUTION CHANNEL
1) ACCOUNT GROUP: IT SPECIFY’S WEATHER THE CUSTOMER WE ARE CRATING IS
DIVISION AA
SP,SH.BP,PY ETC
ENTER
NOTE : THE ACOUNT GROUP CONTROL VIEWS AND FIELDS
3 VIEWS
2) CUSTOMER : IT SPECIFY THE CUSTOMER NUMBER
1) GENERAL DATA
3) COMPANY CODE : IT SPECIFY THE COMPANY CODE WITH, WHICH THE
2) COMPANY CODE DATA
CUSTOMER EXCUTES BUSINESS TRANSACTION
3) SALES AREA DATA
4) SALES ORGANISATION : IT SPECIFY THE SALES ORGANIZATION WITH WHICH
THE CUSTOMER EXCUTES THE SALES TRANSCATIONS
5) DIVISIONS: IT SPECIFY THE DIVISION FOR WHICH THE CUSTOMER EXCUTES FOR
SALES TRANSCATION

82. EX : 0001 SOLD TO PARTY
AAAA ACCOUNT GROUP
EX : 0001 SOLD TO PARTY
AAAA
AAAA COMPANY CODE
ACCOUNT GROUP
AA
AAAA SALES ORG CODE
COMPANY
AA
AA DISTRIBUTION CHANNEL
SALES ORG
DIVISION DISTRIBUTION CHANNEL
AA AA
DIVISION AA
ENTER
3ENTER
VIEWS
3 VIEWS
1) GENERAL DATA
1) GENERAL DATA
2) COMPANY CODE DATA
2) COMPANY CODE DATA
3) SALES AREA DATA
3) SALES AREA DATA
ENTER THE REQUIRED DATA FOR 3 VIEWS I THE
ENTER THE REQUIRED DATA FOR 3 VIEWS I
CUSTOMER MASTER AND SAVE IT
THE CUSTOMER MASTER AND SAVE IT

83. *NOTE EROR : WHILE CREATING THE
CUSTOMER ,IF WE GET THE EROR
“SALES AREA IS NOT DEFINED FOR
CUSTOMERS”
DEFINING COMMON DIVISION

84. DEFINING COMMON DISTRIBUTION
CHANNEL
SPRO
SALES AND DISTRIBUTION
MASTER DATA
DEFINE COMMON DISTRIBUTION CHANNEL

85. DEFINE COMMON DIVISION
SPRO
DEFINE
COMMON
SALES AND DSTRIBUTION DIVISIONS
MASTER DATA

86. DEFINING ACCOUNT GROUP
SPRO
DEFINE ACCOUNT
FINANCIAL ACCOUNTING GROUPWITH SCREEN LAY
OUT(CUSTOMERS)
ACCOUNT RECEIVEBLE AND ACCOUNT
PAYABLE
CUSTOMER ACCOUNTS
MASTER DATA
PREPARATION FOR CREATING FOR THE
CUSTOMER MASTER DATA

87. DEFINING ACCOUNT GROUP
EX 0001 SOLD TO PARTY
0002 GOODS RECEIPT(SHIP TO PARTY)
0003 PAYER
0004 BILL TO PARTY
IN THE DEFINATION OF ACCOUNT GROUP,WE CAN CONTROL THE FIELD
STATUS
IE,DEPENDING ON REQUIREMENT WE CAN MAKE A FIELD AS OPTIONAL
ENTRY OR REQUIRED ENTRY OR DISPLAY MODE OR SURPRESED IT IS ALSO
EX SALES AREADATA
SOLD TO PARTY ALL VIEWS
SHIP TO PARTY SALES /SHIPPING /BILLING (ONLYTAX
CLASSIFICATION)
PAYER SALES/BILLING
BILL TO PARTY SALES

88. CREATING NUMBER RANGE
SPRO
FINANCIAL ACCOUNTING
CREATING NUBBER
ACCOUNT RECEIVEBLE AND ACCOUNT PAYABLE
RANGE FOR
CUSTOMER ACCOUNT
CUSTOMER ACCOUNTS
MASTER DATA
PREPARATION FOR CREATING CUSOMER MASTER DATA

89. CREATING NUMBER RANGE
DISPLAY INTERVELS STATUS
SELECT THE BUTTON CHANGE INTERVELS
CHANGE INTERVELS
INSERT INTERVELS
ENTER INTERVEL OVER LAPE
TO CREATE A NEW NUMBER RANGE SELECT THE BUTTON INSERT
INTERVEL
FOR A NUMBER RANGE IF WE CHECK THE FIELD EXTERNAL IT
BECOME AN EXTERNAL NUMBERE RANGE IE, WHILE CREATING THE
CUSTOMERS WE HAVE TO MANUALLY SPECIFY FOR THE CUSTOMER
IF WE DON’T CHECK THIS FIELD IT BECOMES AN INTERNAL NUMBER
RANGE WHERE THE SYSTEM WILL AUTOMATICALLY PROCESS A
NUMBER FOR THE CUSTOMER
NOTE TO DELETE NUMBER RANGE,THE STATUS MUST BE INITIAL
{ZERO} 0 AS CREATING NUMBER RANGE IT HAS TO BE ASSINED TO
THE REQUIRED ACCOUNT GROUP

90. ASSIN NUMBER RANGE
SPRO
PREPARATION FOR
CREATING CUSTOMER
MASTER DATA
FINANCIAL ACCOUNT
ACCOUNT RECIVABLE AND ACCOUNT ASSIN NUMBER RANGE TO
PAYABLE CUSTOMER ACCOUNT
GROUP
CUSTOMER ACCOUNTS
EX : ACCOUNT GROUP
Z500 NO RANGE Z5 YOU
MASTER DATA CAN ASSIN

91. PATNER DETERMINATION
PROCEDURE
IN ORDER TO GET THE REQUIRED PARTNER FUNCTION IN TO
CUSTOMER MASTER RECORD .WE HAVE TO CONFIGURE
PARTNER DETERMINATION PROCEDURE
STEP 1
STEP 4
DEFINING PATNER FUNCTION PLACING THE
PATNER
FUNCTION IN
STEP 2
ASSIN PATNER FUNCTION S TO ACCOUNT GROUP PROCEDURE
STEP 5
ASSIN THE
PROCEDURE TO
STEP 3 ACCOUNT GROUP
DEFINING PATNER DETERMINATION PROCUDURE

92. PATNER DETERMINATION
PROCEDURE
SPRO
SET UP PATNER
DETERMINATION
FOR THE
SALES AND DISTRIBUTION CUSTOMER
MASTER
BASIC FUNCTION
PATNER DETERMINATION
SETUP PATNER DETERMINATION

93. PATNER DETERMINATION
STEP 1 PROCEDURE
DEFINING PATNER FUNCTION
GO TO PATNER FUNCTION
EX : POSITION
SP SP
TO CHECK ALREADY CREATED PATNER FUNCTION
FOR EACH PATNER FUNCTION WE NEED TO SPECIFY A
PATNER TYPE WHICH CONTROLS THE FUNCTIONALITIES OF THAT PATNER
EXAMPLE : FOR A PATNER FUNCTION IF WE SPECIFY THE PATNER TYPE
LI
I T BECOME AND IF THE PATNER IS KI
IT BECOMES VENDOR L
FOR A PATNER FUNCTION IF EW CHECK THE FIELD UNIQUE WE CAN HAVE
ONLY ONE PATNER OF THAT FUNCTION WITH IN A CUSTOMER MASTER
NOTE
SP IS ALWAYS UNIQUE

94. ASSIGNING PATNER FUNCTION TO
ACCOUNT GROUP
STEP 2
STEP 2
EXAMPLE
ACCOUNT GROUP
ACCONT GROUP
AAAA
NUMBER RANGE
FUNCTION ASSINMENT 11
GO TO NEW ENTRIES
AND ASSIGN THE REQUIRED PATNER
FUNCTION TO THE REQUIRED ACCOUNT
GROUP

95. DEFINING PATNER DETERMINATION
PROCEDURE
STEP 3 EXAMPLE
PATNER
BB
GO TO NAME
SHIP TO PARTY
PATNER DETERMINATION
PROCEDURE
GO TO NEW
ENTRIESAND CREATE
PROCEDURE AND SAVE
IT

96. PLACING THE PATNER FUNCTION IN
PROCEDURE
SELECT THE DETERMINATION PROCEDURE AND
GO TO PATNER FUNCTION IN PROCEDURE
GO TO NEW ENTRY AND ENTER THE REQUIRED
PATNER FUNCTIONS IN THE PROCEDURE
FOR THE PATNER FUNCTION IF WE CHECK THE FIELD
NOT MODIFIABLE IT CAN’T BE CHANGED IN THE
CUSTOMER MASTER AND IF WE CHECK THE FIELD
MANDATORY FUNCTION WE NEED TO HAVE
ATLEAST ONE PATNER OF THAT FUNCTION IN THE
CUSTOMER MASTER

97. ASSINING THE PROCEDURE TO
ACCOUNT GROUP
STEP 5
EXAMPLE
GO TO GROUP
AAAA
PATNER
PROCEDURE
PATNER DETERMINATION PROCEDURE ASSIGNMENT BB
SELECT THE REQUIRED ACCOUNT GROUP AND ASSIGN
THE PROCEDURE

98. HOW TO CONFIGURE THE PATNER
FUNCTIONS
DEFINING PATNER FUNCTION
ASSIN PATNER FUNCTION TO ACCOUNT
GROUP
DEFINING PATNER DETERMINATION
PROCEDURE
SELECT THE PATNER
DETERMINATION PROCEDURE
ASSIGN THE PROCEDURE TO
ACCOUNT GROUP

99. DEFINING PATNER FUNCTION
SET UP PATNER DETERMINATION PROCEDURE FOR
CUSTOMER SELECT
GO TO PATNER FUNCTION GO TO POSITION
SP SOLD T PARTY (WHO RAISE THE SALES ORDER)
SH SHIP TO PARTY ( WHO RECIVE THE GOODS)
PY PAYER(WHO IS THE RESPONSIBLE FOR PAYMENT)
BP BILL TO PARTY (WHO GET THE INVOICE)

100. ASSIN PATNER FUNCTION TO
ACCOUNT GROUP
GO TO ACCOUNT GROUP FUNCTION ASSINMENT SELECT ENTER 4
TIMES
AND
GO TO NEW ENTRIES SAVE
ACCOUNT
PATNER FUNCTION GROUP
SP V1V1
SH V1V1
BP V1V1
PY V1V1

101. DEFINING PATNER DETERMINATION
PROCEDURE
PATNER DETERMINATION PROCEDURE SELECT
2 TIMES ENTER
GO TO NEW ENTRIES AND SAVE
PATNER NAME
Z500 SOLD TO PARTY

102. SELECT THE PATNER
DETERMINATION PROCEDURE
SELECT THE PATNER DETERMINATION PROCEDURE
GO TO NEW ENTERIES
PATNER GROUP PART N M
4 TIMES ENTER
Z500 SP TICK TICK
AND SAVE
SH TICK
BP TICK
PY TICK

103. ASSIGN THE PROCEDURE TO
ACCOUNT GROUP
SELECT THE PATNER DETERMINATION PROCEDURE ASSINMENT
GO TO POSITION
CHOOSE YOUR ACCOUNT GROUP B1B1
ENTER
ASSIN PATNER DETERMINATION PROCEDURE
PATNER
GROUP DESCRIPTION PROCEDURE NAME
CUSTOMER SOLD TO
B1B1 ACCOUNT Z300 PARTY

104. EXTENDING THE CUSTOMER TO NEW
SALES AREA
SPECIFY THE ACCOUNT GROUP BY USING WHICH THE CUSTOMER IS
ALREADY CREATED
SPECIFY THE CUSTOMER FOR WHOME THE DATA HAS TO BE EXCUTED
SPECIFY THE COMPANY CODE
SPECIFY THE NEW SALES AREA TO WHICH THE CUSTOMER TO BE
EXCUTED
IN THE REFERENCE SECTION SPECIFY THE SAME CUSTOMER COMPANY
CODE AND SPECIFY THAT SALES AREA IN WHICH THE CUSTOMER IS
ALREADY CREATED
THE DATA WILL BE EXTENDED TO THE NEW SALES AREA AND SAVE IT
NOTE
AFTER THE DATA IS COPIED TO THE NEW SALES AREA IT REQUIRED IT
CAN BE CHANGED IN THAT SALES AREA
BUT THOSE CHANGES THAT HAVE BEEN MADE( ON THE SALES AREA
DATA VIEW ) ARE SPECIFIED TO THE PARTICULAR SALES AREA ONLY

105. PEDDADA VENKATA SURYA
peddada.babu @gmail.com
Created by peddada venkata surya
# 3-3-90/1 flat no 16
nacharam
Hyderabad
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MAIL : peddada.babu@gmail.com
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