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Getting More Done with “ Getting Things Done” A free webinar, sponsored by the Garden State  Employment and Training Association Effective Time Management
Michele Martin
Goal  for the Hour
 
Emails Memos Reports Messages Case files ?!?!?! Meeting  minutes
Emails Memos Reports Messages Case files ?!?!?! Meeting  minutes
 
7 Tips for  Getting Started with  GTD
1.  Write it down.
2.  Focus on  “Next Actions”
Project  Next Action   Vs.
Next Action= Micromovements
Usually we’ll put this on  our “To Do list: Write Report
Brainstorm report categories Email Donna about getting stats Write report outline Call John to clarify the customer flow But we need this:
3.   Use the  Action Rule
Does it require me to take  action  . . .
Or not?
 
If it  doesn’t  require you to  do  something . . .
I’m not looking for work! Trash
I  might  need this later. Some Day/ Maybe File
Reference This might be something to consider for clients.
If it  does  require you to do something . . .
4.  The   2-Minute Rule   OR Do It Delegate It Defer It
 
2 minutes or less?
Do It! Make an appointment? Send an Email?
More than 2 minutes?
Delegate It! Am I the Right Person? No, He Is!
Defer It! Am I the Right Person?
What was that again?
Less than 2 minutes? Do It!
More than 2 minutes? Delegate It! Defer It!
?!?!?!
5.  Funnel everything through your  Inbox
 
 
6.  Organize by  context.
Context  Lists
30-40%  LESS efficient !
Most  Common Context Categories ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
 
Brainstorm report categories Email Donna about getting stats Write report outline Call John to clarify the customer flow Phone At computer
Brainstorm report categories Email Donna about stats for report Write report outline At Computer Email Howard re: meeting next week
Call John to clarify the customer flow Phone Call dealer to make appt. for car Call Carol to discuss problems with Jane
7.   Review  and  prioritize
Read through each task  every day
How much  time  do I have? How much  energy  do I have? What are my  priorities ?
Then you can  move through by context .
Getting Through  Your Day
Start each day  by reviewing your next actions.
Schedule  in “blocks”
Check email only  2-3 times  per day
Resist  interruptions
Remember  Parkinson’s Law
Let’s  Recap
1.  Write it down.
2.  Focus on  “Next Actions”
3.   Use the  Action Rule
4.  The   2-Minute Rule   OR Do It Delegate It Defer It
5.  Funnel everything through your  Inbox
6.  Organize by  context.
7.   Review  and  prioritize

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Time Management

Hinweis der Redaktion

  1. I want to welcome you to the GSETA Effective Time Management Seminar on how to get more things done with “Getting Things Done”