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Skill Inventory Management

Competency & Organizational – Review and Analysis

Introduction:
       Assessment of organization focusing on structure and headcount to ensure appropriate roles
       and responsibilities within the Group and corporate office focused on current and strategic
       business functions including possibilities for consolidation in terms of Shared Services.

Methodology:
      1.) Human Resources to conduct an analysis skills inventory of key management personnel
          with input from current jobholders and department managers
      2.) Analyze current organization in terms of skills needed
      3.) Conduct skills assessment by distinguished between roles and current
          skills to ensure appropriate alignment of responsibilities within the organization
      4.) Responsibilities (what did you do?)
          Skills and knowledge acquired (what did you learn?)
          Results (what did you achieve?)
          Recognition (how were your achievements recognized

Objective:
             Propose organizational design in terms of skills needed
             Align current and future skills with organization’s strategic plan
             Develop a structure that will accommodate your current needs as well as expand as our
             business grows
             Develop and manage a comprehensive staffing plan and refine competency definitions
             Benchmarking organization structure and skills comparison with other organizations
             Skills inventory provides identification of ready-made competencies to draw from.
             Update skills inventory when new examples of skills occur or are needed
Skill Inventory Model


         RESULTS ORIENTATION
         Market and customer knowledge
         Some familiarity with technology
         Articulates and champions a vision
         Identifies, grows, and deploys core competencies
         Establishes strategy
         Focuses on profitability
         Builds a team
         Defines clear cut objectives
         Delivers objectives
         Removes obstacles for the team
         Establishes and enforces a culture
         Asks the right questions
         Focuses on both short and long term
         Early problem identification
         Ability to solve a problem
         Encourages continuous learning at all levels
         Reinforces mobility of the team and its core
         competencies
Skill Inventory Model

         INDIVIDUAL
         Integrity/ethics
         Analytic intelligence
         Sense of urgency
         Decision making
         Ability to simplify
         Leadership
         Openness
         Communications skills
         People empathy
         Potential problem identification
         Vision/perspective
         Non-political
         Willingness to take the lead
         Teamwork or interpersonal skills
         Organizing and planning (including self-
         management) skills
         Intellectual and creative skills
preparing written      expressing ideas         conducting interviews
communications         orally to individuals or
                       groups
performing numeric     conducting meetings     setting priorities
analysis
setting                developing plans for    gathering information
work/committee         projects
goals
taking personal        thinking of creative    providing discipline
responsibility         ideas                   when necessary
maintaining a high     enforcing rules and     meeting new people
level of activity      regulations
developing a climate   interacting with        picking out important
of enthusiasm,         people at different     information
teamwork, and          levels
cooperation
creating meaningful    taking independent      skillfully applying
and challenging work   action                  professional
                                               knowledge
maintaining            knowledge of            providing customers
emotional control      concepts and            with services
becoming actively    defining performance    resolving conflicts
involved             standards
analyzing problems   recommending            selling ideas
                     courses of action
preparing written    expressing ideas         conducting interviews
communications       orally to individuals or
                     groups


performing numeric   conducting meetings     setting priorities
analysis
setting              developing plans for    gathering information
work/committee       projects
goals

taking personal      thinking of creative    providing discipline
responsibility       ideas                   when necessary
maintaining a high   enforcing rules and     meeting new people
level of activity    regulations
operating equipment      reporting information   summarizing
                                                 information

supporting others        encouraging others      delegating
                                                 responsibilities

determining a            defining a problem      comparing results
problem

screening telephone      maintaining accurate    drafting reports
calls                    records

collaborating ideas      administering           recommending ideas
                         medication

overseeing operations motivating others          generating accounts

teaching/instructing/t   thinking in a logical   making decisions
raining individuals      manner
listening to others      supervising           teaching/instructing/t
                         employees             raining individuals


relating to the public   enduring long hours   inspecting physical
                                               objects


entertaining people      displaying artistic   distributing products
                         ideas


deciding uses of         managing an           delegating
money                    organization          responsibility


measuring boundaries serving individuals       mediating between
                                               people


counseling/consulting    motivating others     persuading others
people
speaking to the public raising funds         dramatizing ideas

writing                 questioning others   estimating physical
letters/papers/propos                        space
als



reading volumes of      being thorough       organizing files
material


remembering             coordinating         managing people
information             schedules/times


interviewing            running meetings     selling products
prospective
employees
interpreting             confronting other       inventing new ideas
languages                people




dispensing               constructing buildings proposing ideas
information




adapting to new          coping with deadlines   investigating
procedures                                       problems




negotiating/arbitratin   promoting events        locating missing
g conflicts                                      information
budgeting expenses      prioritizing work     expressing feelings


calculating numerical   creating new ideas    checking for accuracy
data



finding information     meeting people        classifying records


handling complaints     evaluating programs   coaching individuals


handling detail work    editing work          collecting money


imagining new           tolerating            compiling statistics
solutions               interruptions
administering          planning                updating files
programs               agendas/meetings


advising people        planning                setting up
                       organizational needs    demonstrations




analyzing data         predicting futures      sketching charts or
                                               diagrams


assembling apparatus   rehabilitating people   writing reports

auditing financial     organizing tasks        writing for publication
reports

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Skills inventory

  • 1. Skill Inventory Management Competency & Organizational – Review and Analysis Introduction: Assessment of organization focusing on structure and headcount to ensure appropriate roles and responsibilities within the Group and corporate office focused on current and strategic business functions including possibilities for consolidation in terms of Shared Services. Methodology: 1.) Human Resources to conduct an analysis skills inventory of key management personnel with input from current jobholders and department managers 2.) Analyze current organization in terms of skills needed 3.) Conduct skills assessment by distinguished between roles and current skills to ensure appropriate alignment of responsibilities within the organization 4.) Responsibilities (what did you do?) Skills and knowledge acquired (what did you learn?) Results (what did you achieve?) Recognition (how were your achievements recognized Objective: Propose organizational design in terms of skills needed Align current and future skills with organization’s strategic plan Develop a structure that will accommodate your current needs as well as expand as our business grows Develop and manage a comprehensive staffing plan and refine competency definitions Benchmarking organization structure and skills comparison with other organizations Skills inventory provides identification of ready-made competencies to draw from. Update skills inventory when new examples of skills occur or are needed
  • 2. Skill Inventory Model RESULTS ORIENTATION Market and customer knowledge Some familiarity with technology Articulates and champions a vision Identifies, grows, and deploys core competencies Establishes strategy Focuses on profitability Builds a team Defines clear cut objectives Delivers objectives Removes obstacles for the team Establishes and enforces a culture Asks the right questions Focuses on both short and long term Early problem identification Ability to solve a problem Encourages continuous learning at all levels Reinforces mobility of the team and its core competencies
  • 3. Skill Inventory Model INDIVIDUAL Integrity/ethics Analytic intelligence Sense of urgency Decision making Ability to simplify Leadership Openness Communications skills People empathy Potential problem identification Vision/perspective Non-political Willingness to take the lead Teamwork or interpersonal skills Organizing and planning (including self- management) skills Intellectual and creative skills
  • 4. preparing written expressing ideas conducting interviews communications orally to individuals or groups performing numeric conducting meetings setting priorities analysis setting developing plans for gathering information work/committee projects goals taking personal thinking of creative providing discipline responsibility ideas when necessary maintaining a high enforcing rules and meeting new people level of activity regulations developing a climate interacting with picking out important of enthusiasm, people at different information teamwork, and levels cooperation creating meaningful taking independent skillfully applying and challenging work action professional knowledge maintaining knowledge of providing customers emotional control concepts and with services
  • 5. becoming actively defining performance resolving conflicts involved standards analyzing problems recommending selling ideas courses of action preparing written expressing ideas conducting interviews communications orally to individuals or groups performing numeric conducting meetings setting priorities analysis setting developing plans for gathering information work/committee projects goals taking personal thinking of creative providing discipline responsibility ideas when necessary maintaining a high enforcing rules and meeting new people level of activity regulations
  • 6. operating equipment reporting information summarizing information supporting others encouraging others delegating responsibilities determining a defining a problem comparing results problem screening telephone maintaining accurate drafting reports calls records collaborating ideas administering recommending ideas medication overseeing operations motivating others generating accounts teaching/instructing/t thinking in a logical making decisions raining individuals manner
  • 7. listening to others supervising teaching/instructing/t employees raining individuals relating to the public enduring long hours inspecting physical objects entertaining people displaying artistic distributing products ideas deciding uses of managing an delegating money organization responsibility measuring boundaries serving individuals mediating between people counseling/consulting motivating others persuading others people
  • 8. speaking to the public raising funds dramatizing ideas writing questioning others estimating physical letters/papers/propos space als reading volumes of being thorough organizing files material remembering coordinating managing people information schedules/times interviewing running meetings selling products prospective employees
  • 9. interpreting confronting other inventing new ideas languages people dispensing constructing buildings proposing ideas information adapting to new coping with deadlines investigating procedures problems negotiating/arbitratin promoting events locating missing g conflicts information
  • 10. budgeting expenses prioritizing work expressing feelings calculating numerical creating new ideas checking for accuracy data finding information meeting people classifying records handling complaints evaluating programs coaching individuals handling detail work editing work collecting money imagining new tolerating compiling statistics solutions interruptions
  • 11. administering planning updating files programs agendas/meetings advising people planning setting up organizational needs demonstrations analyzing data predicting futures sketching charts or diagrams assembling apparatus rehabilitating people writing reports auditing financial organizing tasks writing for publication reports