2 Editing Family Search and Sources

Module 2 Index -
Adding, Editing, and Duplicates
●Adding or Editing Vital Information 3
●Adding or Editing Relationships 6
●Using Record Hints 22
●Searching Records Using FamilySearch 33
●Finding and Merging Duplicate Records 36
●Other Ways to Find Duplicate Records 53
●Using FIND to Search for Duplicates 56
●Reversing “Not a Match” 59

Adding or Editing Information...
To edit,
click on the
existing
information,
then click Edit
To add missing
information,
click Add

To add or change a date and/or place
Enter a reason why the
information is correct
Select a standardized
version from the drop
down menu
Click Save

It helps prevent
others from
changing correct
information
Briefly include the
information and
the source in
your reason
Why should you add a
“Reason This Information is Correct”?

Editing Relationships...
Go to the Family Members
Section on the Details Page
If there is more than one spouse,
check Preferred to select which couple
you want to show on your tree

Editing Relationships...
Click here to edit a
couple relationship
Click here to edit parent-
child relationships

Editing a Couple Relationship...
Then click
Edit
To edit the
marriage info,
click on it
After clicking to
edit…..
…this box
will open

To edit the
marriage, follow
the same steps:
1. Choose a
standardized
date and place
2. Add a reason
3. Click Save
Editing a Couple Relationship...

Adding a Divorce or Other Event...
Click Add
Event
Click the
drop down
arrow
Select an
event
Follow the
same steps to
enter the
information

Editing A Couple Relationship...
If there is an incorrect spouse
Select Remove
or Replace

The couple
relationship will
be removed or
replaced
The relationship
of the mother to
each child will
also be removed
or replaced

Scroll to the
bottom of
the page
Check to certify that you have
reviewed the relationships, sources
and notes for these persons
Click Remove Person or Replace Person

Removing A Couple Relationship...
Enter the specific reasons why you are
removing the relationship. You should not
say that it is just “wrong”.
Click Remove The relationship to the spouse
and children will be removed

Replacing A Couple Relationship...
Enter information for
the correct spouse
(select a
standardized date
and place)
Click Next
If you know the
correct spouse’s
ID number, select
Find by ID Number

Replacing A Couple Relationship...
FamilySearch tries to find a matching person
If a match
is found,
click Add
Person
If no match is
found, select
Create New

Removing A Couple Relationship...
Enter the specific reasons why you are
replacing the relationship. You should not
say that it is just “wrong”.
Click Replace
The relationship to the spouse
and children will be replaced by
the person you added

Editing Parent-Child Relationships...
Select Remove or Replace
and follow the same steps
Click here to edit
parent-child relationships

Editing Parent-Child Relationships...
All parent-child relationships
are assumed to be biological
unless otherwise specified
To change the
relationship type,
click Add
Relationship Type
Select from the drop down menu,
add a reason, and click Save
Click the arrow to
see the drop
down menu

Details Page - Other Tools...
Delete Person—use if you add
someone by mistake; it cannot
be used by those who did not
add the person.

Finding Records to Attach...
Use Record Hints
Billions of indexed records
are automatically searched
and matched--over 95% are
correct matches!
But don’t assume all are correct!

Using Record Hints...
Click a Record Hints icon
Indexed
information
about the
record is
displayed
...Click Review and Attach
If the
information
looks like a
match...

Census info is on the left Family Tree info is on the right
A new screen is displayed
If available, always click Image

You may find missing family members!
Review the image
The image may contain important information
that may be missing from the indexed info

FamilySearch automatically adds
a source on the details page
Sources are
automatically
tagged to any
vital information
they provide

Add any missing info
from the census
record to Family Tree
Click Attach
If the two records match

The census can be attached to other family members
You can also add
family members
who are missing
from Family Tree

When you click Add, FamilySearch
tries to find a matching record
No match is found for Emmely
Mary; a potential new Family
Tree record is created
To add the new record, click Create New Person

When adding
Charles Henry
FamilySearch finds a matching
Family Tree record
If it is a correct match,
click Select instead of
Create New Person

A new record for Emmely
Mary was added to the family
The record for Charles
Henry is added to the family

If you don’t initially attach or add all of the family, click
the icon on the source of someone you already attached
The indexed record
info is then displayed
on a new page
Then click Review
Attachments

The census can still
be attached to other
family members
Additional family
members can
still be added

What if There Are No Record Hints?
Click the FamilySearch link
under Search Records
FamilySearch automatically searches
billions of indexed records using the name
and birth information from Family Tree
Sometimes there are no
available record hints

The other
records refer to
someone else
These records represent
the correct Maria
Name and birth information is automatically
entered into the search fields
Searching Records in FamilySearch...
Click the
Preview Arrow

If the record pertains to
the person, click Attach
to Family Tree and
follow the same steps as
previously shown
Details of an indexed
marriage record are shown
As you click on the
Preview Arrow
Searching Records in FamilySearch...

Finding and Merging
Duplicate Records...

What Is a Duplicate Record?
Any record that represents the same
person as another record in Family Tree
There are
two
different
ID#’s for
the same
person

Merging Duplicate Records...
Click Possible Duplicates
Go to the details
page of one of
the duplicates

Click Review Merge
Identify the other duplicate

Two records appear side by side
Original Duplicate

Switch positions if the record on the
right contains better information –
the person on the left will be the
remaining person after the merge
Compare all information in both records

If the alternate name is important, copy
it to add later as an alternate name.
(Some persons may have gone by
different names at different times.)
If you select Reject
or do nothing, the info
on the right is deleted

If the duplicate
record contains
more accurate
or additional
information...
Click Replace (or Add)
To move the information
to the original record

Scroll down to review all
information and relationships
..unless they are
the same record,
i.e. same ID #
Always add all
duplicate
spouses and
children...
This makes it easier to
find and merge duplicate
family members

Relationships to persons on the
right will be deleted if you Reject
or if you don’t do anything
Always add spouses and children, even if
they are not correct--edit incorrect
relationships after the merge
Otherwise, others won’t be able to
see why their tree suddenly changed
However, the
persons aren’t
deleted from
Family Tree

Sources are
automatically added
to the original record
Memories, notes, and
discussions are automatically
added, but not displayed

Once everything has
been reviewed,
correct information
and all relationships
have been added,
click Continue

Provide a
detailed reason
why the merge is
correct--don’t
just say “same
person” or
“match”
Johannes Olsen Udgaard 271-KY2 is an extracted duplicate
of Johannes Olsen MRHW-3ZM created from daughter
Annichen’s christening record. Christening date and place are
exactly the same, names are similar.
Click Finish Merge

After you have finished
merging, you will be taken
back to the Person Page.
Click Add to
add a relevant
alternate name

Go to the Family Members
section to see if there are other
duplicate family members
Follow the same
process to merge
other duplicates
Duplicate
wife
Duplicate child

Merging Duplicate Records by ID #...
Shows no duplicates
Copy the duplicate’s ID #
Check Possible Duplicates
Click Merge
by ID

Paste the duplicate ID #
Then click Continue—and follow the same steps

Other Ways to Find Duplicates...
When using Search Records from the
person page, you may find an indexed
record that says “View in Family Tree”
This record is already attached
to another Family Tree record.
Often it is a duplicate!

You May Find Duplicates When
Adding A Source
Birthe’s daughter Helena’s
baptism record was found in
Birthe’s record hints
When adding
Helena to
Family Tree
Two existing Family
Tree records were found
Select a record to add Helena as a child, copy
the ID# of the duplicate, then merge by ID

Using FIND to Manually
Search for Duplicates...
Manually enter
the search
criteria and
click Find
2 additional
duplicates are
found along
with the record
in your tree
Click FIND
on the
Family Tree
Toolbar

The record in your
tree is displayed
No
matches
are found
Millicent’s search criteria has been manually entered
Modifying Search Criteria in FIND...

The record in your tree is displayed...
And a duplicate record linked
to her husband is found
Add her husband’s name to the search criteria
Modifying Search Criteria in FIND...
For females, consider searching
both maiden and married names

Selecting “Not a Match” for
Possible Duplicates...
Sometimes possible
duplicate records don’t
represent the same person
Click Review Merge to
compare the data and
possibly merge together
If the information does not match,
select Not a Match. Be sure to
add a reason.

Reversing “Not a Match”...
The previous possible
duplicate record was
moved to Not a Match--
now no possible
duplicates are shown
If you make a mistake,
you can go back to
Not a Match and fix it
Since some users might
make mistakes, Not a Match
is also a good place to look
for additional duplicates

Granite Mountain Vault
https://www.youtube.com/watch?v=5KLea_DPxb4
https://www.lds.org/media-library/video/2012-01-101-granite-mountain-records-vault-full?lang=eng

2 Editing Family Search and Sources

2 Editing Family Search and Sources

Recommended

Recommended

More Related Content

More from LSC-CyFair Academy for Lifelong Learning

More from LSC-CyFair Academy for Lifelong Learning (20)

Recently uploaded

Recently uploaded (20)

2 Editing Family Search and Sources