The document provides a guide to moderating a retrospective meeting using the Sensei tool. It outlines the steps the moderator would take including: adding users and creating teams; scheduling a retrospective session and sending invites; controlling the timing and flow of the meeting; rating an iteration and gathering observations; voting on actions and commitments; and viewing or exporting a summary at the end. The moderator guides the team through each step of the retrospective process using the Sensei tool's features to structure discussion, collect input, and build consensus around actions for improvement.

1. The Sensei Retrospective
A Brief Guide to The Sensei Flow
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2. Before We Get Started...
Adding Users & Building Teams
1. Click “New User” to add
team members to your
account via email
2. Your teammates
will get an invite to
create a user account,
and when they’ve done
so, you’ll see their names
appear.
3. Click “New Team,”
name the team,
and save it.
4. Drag users from the
left
onto the team to which
they belong.
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3. Before We Get Started...
Create/Schedule a New Retrospective Session
Fill in the details of
your next session.
Use this space to
include extra details
in the email invite,
such as conference call
number or topic.
After you Save & Send
the invite,
the session appears
here.
Click “Start”
when it’s time to begin.
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4. Before We Get Started...
How the Moderator Can Control Timing & Flow
Scroll over this text
to see who has submitted,
and who needs more time.
Use these buttons
to add time to the clock
before it runs out.
Every step is time-boxed
to 3 minutes.
Some will require more,
some less.
The moderator can
pause the timer to
allow for discussion,
and click “Start” when
the team is ready to
continue.
Click Next Step to submit
all input from the team
and move to
the next step.
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5. Describe the iteration, and rate it from 1-10.
Hover over this
area to see who has
submitted answers.
Moderator can use
these controls to
add time, skip
ahead, go back, or
pause the timer.
Name of
Retrospective
Everyone
describes
Everyone
rates
from 1-10
If users don’t “Submit,” whatever they have done
when moderator goes to next Step will be submitted.
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6. After your !rst retrospective, all others will begin
by rating the team’s performance on each commitment.
Actions from the
last retrospective +
the associated
observation
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7. Everyone votes on the best description.
Remaining
votes
Use up and
down arrows to
vote
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8. View the results of the team’s vote, and the
average rating from the !rst step.
The winner!
Look at high & low
ratings... If there is a big
discrepancy, talk about it.
Average rating of
the iteration on
1-10 scale
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9. Everyone shares speci!c observations, the good
and bad, about the iteration.
When the user starts
typing in the last open
field, another appears.
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10. The moderator cleans up the list by
grouping & editing, with input from the team.
The observations in this
section will most likely
lead to action.
Click and drag an
observation and place
it on a similar one to
“group” them.
Add any new
observations that come
up during the
discussion.
Click to change the
wording of the
observation
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11. Categorize observations, focusing on what
requires action.
The moderator clicks
the appropriate button
to categorize.
The team watches and
provides input.
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12. Keep the session constructive:
Everyone suggests solutions (actions).
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13. Group similar actions, and click “edit”
to revise the wording as necessary.
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14. Everyone votes on the actions to
build consensus on priorities.
Number of votes
they have left for
this observation.
(They don’t have to
use them all.)
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15. With input from votes & team members, the
moderator selects the team’s commitments.
Moderator
clicks to select.
Hover over the “?”
to view related
observation.
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16. Everyone can volunteer for actions.
An email reminder will be sent.
Click to select
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17. At the end of the retrospective,
everyone can view or export a summary.
The moderator
clicks this button to
finish the
retrospective.
See all of the
observations &
actions by clicking this
link.
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18. Thanks!
Have questions about the Sensei flow?
Get in touch with us one of these ways:
Email us at support@senseitool.com
Find us on Twitter: @lithespeed
Use Live Chat or the Feedback button at any time.
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