In this presentation from EA Connect Days 2018 in Bonn you learn about the benefits of Application Rationalization and how to optimize your Application Portfolio with LeanIX.

1. APPLICATION
RATIONALIZATION
(ENTRY LEVEL)
22nd November 2018
Patrick Schober,
Customer Success Manager @LeanIX

2. WIFI: Leanix Code: EAconnectdays2

3. We help to understand and optimize IT Architectures:
Application Rationalization
3
Million $ synergies due to reduced IT
redundancy
Application Rationalization
“LeanIX allows my team to establish an increased IT transparency across country borders. We get insight faster and better
than before. The information contained in LeanIX enables projects to start faster and decreases ramp-up costs.”
- Silvio Hefti, Group CIO Helvetia
Single source for strategic IT
management decisions
Faster start of IT projects

4. Only basic Fact Sheet Types are needed to start Application
Rationalization with LeanIX.
LeanIX Scope for
Application
Rationalization
4
1.Application Rationalization is mainly
driven by lifecycle information
maintained at the Application Fact
Sheet
2.Relationships to Business Capabilities
and User Groups need to be
established
3.No configuration or other add-ons
needed so you can start right away.
Interface
Application
Provider
IT
Component
Project
User
Group
Data
Object
Technology
Architecture
Information System
Architecture
Business
Architecture
Tech.
Stack
Business
Capability
Process
Major Fact Sheet Types and relations for App Rationalization

5. A major part of a focused Application Rationalization is a
proper functional and regional scoping.
Scope the Rationalization
5
1. White-Spot:
 For "Customer Service" there is an
application in place for one region only.
 Bad functional fit indicates
recommended action for rollout
 Recommendation: The Whitespots
should be filled with a new application
2. Redundancy:
 For "Retention & Loyalty Programs" are
different applications in per region
 Recommendation: Two of the
applications are candidates for
rationalization
1 2

6. It is easy to choose your regional or functional scope.
6

7. It is easy to choose your regional or functional scope.
7

8. Dashboards show where data is still missing while working
directly within reports show immediate results.
Secure Completeness
8
1. Build a Data Quality Dashboard to
keep track of the maintenance of
your most crucial information
2. Address responsibles using surveys
of comment functionalities
3. Work in-table or within reports to
complete your Application Portfolio
– Your interview partners are going
to love it

9. Dashboards help you to complete your data without endless
quality validations.
9

10. The editable reports are a great chance to build your
application portfolio in expert workshops.
10

11. Using normative strategies helps driving your application
landscape towards a desired state.
Define Target Application
Portfolio
11
1. Build your Target Application
Landscape based on your strategic
directives (e.g. based on TIME-
Model)
2. Use the lifecycle filter to simulate
the change in your landscape over
time and illustrate decrease of
Applications
3. Plan changes of Application usage
in different locations
Hint: Required actions are the maintenenace of
lifecycle on Fact Sheet and Relations, as well as the
smart use of the lifecycle filters.

12. Maintain general lifecycle of an application, as well as the
lifecycle on the relation to certain User Groups.
12

13. Development of the Application Matrix over time.
13

14. Development of Application Portfolio across regions.
14

15. Custom Reports from our LeanIX Store provide top
management reports based on your efforts.
Quantify your Efforts
15
1. Use our Application Burndown
Report to keep track of your
Portfolio Management efforts
2. Offer quantitative reports as
feasible decision support for your
top management
3. Show the development of run costs
per capability over time using the
lifecycle filter
Hint: Necessary Data for Capability Cost Report:
- IT Component Incl. Costs
- Relation IT Component to Application
- Relation Application to „Leading“ Capability

16. The Burndown report provides management level insights on
the quantitative development of your Application Landscape.
16

17. The Application cost report shows the distribution of costs
per capability over time.
17

18. Manifold additional collaboration features, quality
measures and workflows help you keeping data relevant.
Maintain Application
Portfolio continuously
18
1. Use the Quality Seal to trigger
workflows in case information has
been changed or is suspect to be
outdated
2. Be aware about the changes that
have been made and get in touch in
case of open questions
3. Check data completeness on first
sight and constantly compare it
towards your own ambition levels
1
2
3

19. A broken quality seal triggers a notification an leads you
directly to the affected Fact Sheet.
19
A broken quality seal triggers a notification an leads you
directly to the affected Fact Sheet.
19

20. 20
Key Take Aways
Application Rationalization
is possible using
foundational Fact Sheets
Collaborate to ensure data
completeness & quality
Show value reaping low
hanging fruits

21. WIFI: Leanix
Code: EAconnectdays 21
THANK YOU!
Any Questions?