Module 3 open office writer

Introduction
 A word processor similar in look and feel to
Microsoft Word and offering a comparable
range of functions and tools.
 Has the ability to export Portable Document
Format (PDF) files with no additional software
 Can read old Microsoft Word documents
 Can save work in Microsoft Word format

Comparison of Selected Word
Processor
Word Processor Creator Cost (USD) Open Source License
Microsoft Word &49.95 No Proprietary
OOo Writer Free Yes LGPL
AbiWord 05/19/99 Free Yes GPL
Word Perfect X3/January 2006 1982 $299.99 No Proprietary
StarOffice Writer 8 1994 ~$70 No
Latest Stable
Version
First
Release
Microsoft
Corporation
8.0 (replaced in
later versions by
Word)
October
1987
Sun
Microsystems
2.3.0 (September
2007)
October
2000
SourceGear
Corporation
2.4.6 (November
2006)
Corel
Corporation
Sun
Microsystems
Proprietary-LGPL
Version released as
OpenOffice
A. General Information
This table provides general information about selected word
processors.

Processor
Word Processor Grammar Check Graphic Editing Mail Merging Spell Check
Microsoft Word Yes Yes Yes Yes No
OOo Writer No Yes Yes Yes No
AbiWord Yes Yes Yes Yes No
Word Perfect Yes Yes Yes Yes No
StarOffice Yes Yes Yes Yes No
Smartfont
Typography
B. Characteristic
This table gives characteristics of each word processor.

Processor
Word Processor Windows MacOS/X GNU/Linux BSD Beos/Zeta Open VMS Reactos SkyOS UNIX
Microsoft Word Yes Yes No No No No No No No
OOo Writer Yes Yes Yes Yes No No Yes Yes No Yes
AbiWord Yes Yes Yes Yes Yes No Yes Yes Yes
Word Perfect Yes Yes Yes No Yes No Yes No No Yes
StarOffice Yes No Yes No No No No No No No
AmigaOS/
Morph/OS
Yes
(partially)
Yes(thru
X11
engine)
C. Operating System Compatibility
This table gives a comparison of what operating systems are
compatible with each word processor.

Module 3
OpenOffice Writer
 Lesson 1. Introduction to Writer
 Lesson 2. Editing Text Document
 Lesson 3. Formatting Paragraph
 Lesson 4. Working with Graphics
 Lesson 5. Working with Tables
 Lesson 6. Other Tools in Writer
 Lesson 7. Formatting a Page
 Lesson 8. Printing

Lesson 1.
Introduction to Writer

After completing this
lesson, you will be able to:
 Open a Writer
 Understand Writer
 Close and open a document
 Open an existing file
 Save a document
 Save document automatically

Opening Writer
 To Open Writer
1. On the System Menu click Application
2. Point to Office and click OpenOffice Word Processor

Parts of Writer
1. Title Bar
2. Menu Bar

Parts of Writer
6. Minimize,
Maximixe, Close
Buttons
8. Status Bar
4. Ruler
Bars
7. Scroll
Bars
5. Document Window

Closing and Opening a Document
To close a document
 On the File menu, click Close.
To Open a Text Document
 On the Standard Toolbar, click the New button.

Opening an existing File
 To open a file
1. On the Standard Toolbar, click the Open button.
2. Navigate to the folder where the file is stored.
3. Click the file’s name.
4. Click the Open button.

Saving a Document
 To save a document for the first time
1. On the Standard Toolbar, click the Save button. OR
Press Ctrl+S
2. Type the file name in the File Name box.
3. Click the Save In down arrow, and select a location for
the file.
4. Click the Save button.

Saving Document Automatically
 To save document automatically
1. Select Tools > Options. The Options window appears.
2. Select Load/Save > General.
3. Click on AutoSave every …. This enables the box to set
the interval. The default value is 15 minutes. Enter the
value you want by typing it or by pressing the up or down
arrow keys.

Lesson 2.
Editing Text Documet

After completing this lesson you
will be able to
 Enter text
 Insert special character
 Select text
 Format text
 Align text in a document
 Delete and restore text in document

will be able to
 Cut and paste text
 Find specific text
 Use Go To
 Replace specific text

Entering Text
 To enter text
1. Click to position the insertion point where you want to
insert text.
2. Type the text.

Inserting Special Character
 To insert special characters
1. Place the insertion point in your document where where
you want the character to appear.
2. Click Insert > Special Character to open the Special
Characters window.
3. Select the characters you wish to insert, in order, then
click OK. The selected characters are shown in the lower
left of the dialog. As you select a character, it is shown on
the lower right, along with the numerical code for that
character.

Selecting Text
 To select text
 Drag the mouse pointer over the text.

Formatting Text
 To apply a bold attribute
1. Select the text.
2. On the Formatting Toolbar, click the Bold button.
OR
 Press Ctrl+B.

Formatting Text
 To apply Italics attribute
1. Select the text.
2. On the Formatting Toolbar, click the Italic button.
OR
 Press Ctrl+I.

Formatting Text
 To apply a underline attribute
1. Select the text.
2. On the Formatting Toolbar, click the Underline button
OR
 Press Ctrl+U.

Formatting Text
 To format text
1. Select the text.
2. On the Formatting Toolbar, click the Style down arrow.
OR
 Click the Font Name down arrow. Or Click the Font Size
down arrow.

Formatting Text
 To format text using the Font dialog box
1. Select the text.
2. On the Format menu, click Character
3. Make selections as desired.

Aligning Text in a Document
 To align text
1. Click the paragraph that you want to align. Or select all
or part of the multiple paragraphs that you want to align.
2. On the Formatting Toolbar, click the appropriate
alignment button.

Deleting and Restoring Text in a
Document
 To undo an action
 On the Standard Toolbar, click the Undo button.

 To restore an action
 On the Standard Toolbar, click the Redo button.

Cutting and Pasting Text
 To cut or copy text
1. Select the text that you want to move or copy.
2. On the Standard Toolbar, click the Cut or Copy button.
3. Click the insertion point in the location in which the text is
to appear or be duplicated.
4. On the Standard Toolbar, click the Paste button.

Finding Specific Text
 To perform a Find operation
1. On the Edit menu, click Find/Replace.
2. In the Search for box, type find search string.
3. Click the Find Next button until you’re finished searching,
or there are no more occurrences.
4. Click the Cancel button to return to the document
window.

Replacing Specific Text
 To perform a Replace operation
1. On the Edit menu, click Find/Replace.
2. Type the search word in the Find What box.
3. Type the replacement word in the Replace What box.
4. Click the Replace button to make the replacement; click
the replace All button to make all replacements
throughout the document without confirmation.
5. Click Find.

Lesson 3.
Formatting Paragraph

will be able to
 Format paragraph
 Set the measurement unit
 Change tab settings
 Create columns
 Apply style to text

After completing this you will be
able to
 Create an automatic bulleted list
 Create an automatic numbered list
 Modify an automatic list


Formatting a Paragraph
 To apply paragraph formatting
1. Select the appropriate paragraph(s).
2. On the Format menu, click Paragraph.
3. Change the settings as necessary.
4. Click OK.

Setting the Measurement Unit
 To set the measurement unit
1. Go to Tools menu
2. Click Options
3. Click the OpenOffice.org Writer
4. Click General, change your desired setting

Changing Tab Settings
 To set one tab stop
1. On the Format menu, click Paragraph.
2. Type the new tab stop in the Position box.
3. If desired, in the Alignment or Filler Character, select the
desired option.
4. Click OK.

Creating Columns
 To create columns
1. Select the text that is to be formatted into columns. (Skip
this step if you want the entire document formatted into
columns.)
2. On the Format Menu, Click Columns.
3. Click the number of columns that you want, or drag the
Columns menu to the right to create more than four
columns.
4. Click OK.

Applying Style to Text
 To apply a style to text
1. Select the text to be formatted.
2. On the Formatting Toolbar, click the Style down arrow.
3. Click the style that you want to apply.

Creating an Automatic Bulleted
List
 To create an automatic bulleted list
1. Position the insertion point in the desired location.
2. Type * and press the Spacebar for a bulleted list.
3. Type the list data, pressing Enter after each new list item
(except the last list item).
4. Press Enter twice after the last list item is entered.

Creating a Automatic Numbered
List
 To create an automatic numbered list
1. Position the insertion point in the desired location.
2. Type 1. And press the Spacebar for a numbered list.
3. Type the list data, pressing Enter after each new item
(except the last list item).
4. Press Enter twice after the last list item is entered.

Modifying an Automatic List
 To modify bulleted and numbered lists
1. Click the first item in a numbered list, or select all the
items in a bulleted list.
2. On the Format menu, click Bullets and Numbering.
3. Click either the Bulleted tab or the Numbered tab on the
Bullets and Numbering dialog box.
4. Click a bullet or number style.

Lesson 4.
Working with Graphics

will be able to
 Insert a picture from File
 Insert a picture from gallery
 Resize picture
 Position graphics within the text
 Anchor graphics and drawing toolbar
 Create drawing objects
 Group drawing objects
 Insert fontwork from gallery

Inserting Picture from a File
 To insert a picture into a document:
1. If necessary, click the Online Layout View button on the
status bar.
insert the picture.
3. On the Insert menu, point to picture, and click From File.
4. In the Insert dialog box, click the Look In down arrow,
and select the appropriate drive and folder
5. In the file list, click the file that you want to insert.
6. Click Insert.

Inserting a Picture from the Clip
Gallery
 To insert a Clip Art picture into a
document
1. Click to position the insertion point where you
want to insert the picture.
2. On the Tools Menu or Standard Toolbar, click Clip
Gallery button.
3. Choose from the existing themes, and right-click
on the picture that you want to insert.

Resizing a Picture
 To size a picture using the resizing handles
1. Select the picture.
2. Drag the left or right sizing handles to change the
horizontal width of the picture. Or
3. Drag the top or bottom sizing handles to change the
vertical height of the picture. Or
4. Drag a corner handle to simultaneously change both the
horizontal and vertical dimensions.

Positioning Graphics within the
Text
 To arrange and align graphics
1. Click the picture.
2. On the format menu click the Alignment or Arrange
3. Select the desired alignment or arrangement and click
anywhere outside the picture to deselect it.

Positioning Graphics within the
Text
 To change the text wrap style
1. On the Picture toolbar, click the Text Wrapping button.
change the text wrap.
3. Select the desired style, and click anywhere outside the
picture to deselect it.

Anchoring Graphics
 To change the anchor type
1. Click the picture.
2. On the Picture toolbar click the Anchor button.
3. Select the desired anchor, and click anywhere outside
the picture to deselect it.

Creating Drawing Objects
 To create drawing objects
1. Click in the document where you want the
drawing to be anchored. You can change the
anchor later, if necessary.
2. Select the tool from the Drawing toolbar. The
mouse pointer changes to a drawing-functions
pointer (crosshair + rectangle).

Creating Drawing Objects
 To create drawing objects
3. Move the cross-hair pointer to the place in the
document where you want the graphic to appear,
and then click and drag to create the drawing
object. Release the mouse button.
4. To cancel the selected drawing function, press
the Esc key or click on the Select icon (the arrow)
on the Drawing toolbar.

Grouping Drawing object
 To group objects
1. Select one object
2. Then hold down the Shift key and select the
others you want to include in the group.
3. The bounding box expands to include all the
selected objects.
4. With the objects selected, hover the mouse
pointer over one of the objects and click Format
> Group > Group,
OR

Grouping Drawing object
 To group objects
 Right-click and then click Group > Group on the shortcut
menu.

Inserting Fonwork from Gallery
 To insert fontwork from the gallery
1. Click the Fontwork Gallery icon on the Drawing Toolbar
2. Choose a fontwork design from the gallery by double-
clicking on it.
3. The graphic will automatically be positioned on the
document

Inserting Fontwork from Gallery
 To insert fontwork from the gallery
4. Double-click the fontwork to edit the text. Deselect it to
apply the changes.
5. Use the Fontwork toolbar and the shortcut menu to
change the settings for the text – shape, alignment,
spacing, 3D effects, fill, arrangement, etc.

will be able to
 Insert a new table
 Move around and select cells in a table
 Resize the Table
 Merge and split cells
 AutoFormat tables
 Convertbetween table and Text

Inserting a New Table
 To insert new table
 Position the cursor where you want the table to go, then
use any of the following methods to open the Insert Table
dialog box:
 From the main menu, select Table > Insert >
Table.
 Press Control+F12.
 From the Standard toolbar, click the Table icon.

Moving Around and Selecting
Cells in Table
 To navigate within a table
1. Click the desired cell.
2. Type the cell information.
3. Press Tab to move to the next cell. Or Press a key
combination to move to the desired location.

Moving Around and Selecting
Cells in a Table
 To select cells in a table
 Press a key combination. Or
 Click the selection area to the left of a row. OR
 Click the top of a column. OR
 Click the bottom left corner of the cell.

Resizing a Table
 To resize an entire table
1. Position the insertion point over the table resize handle
until a double-headed arrow appears.
2. Drag the handle in any direction to resize the table as
desired.

Resizing a Table
 To resize a column or row
1. Position the insertion point over a horizontal or vertical
border anywhere in the table until a double-arrow resizing
pointer appears.
2. Drag the resizing pointer in the desired direction.

Merging and Splitting Cells
 To merge a group of cells into one cell
1. Select the cells to merge.
2. Right-click and select Cell > Merge on the pop-up
menu, or select Tables > Merge Cells from the
menu bar.

Merging and Splitting cells
 To split a cell into multiple cells
1. Position the cursor inside the cell.
2. Right-click and select Cell > Split on the pop-up
menu, or select Tables > Split Cells from the
menu bar.
3. Select how to split the cell. A cell can be split
either horizontally (create more rows) or vertically
(create more columns); you specify the number of
new cells to create.

AutoFormatting Tables
● To AutoFormat Tables
1. Create a table and manually format it as you wish,
including borders, spacing of text from the top and bottom
borders, fonts to be used in the table heading and data
cells, and background colors.
2. Position the cursor anywhere in the table, and
then click Format > AutoFormat.
3. On the AutoFormat dialog, click Add and give the
table format a name.


Converting between table and
text
 To convert plain text data into a table
1. Select the data and then select Table > Convert
> Text to table from the main menu bar.
2. The dialog box allows you to create a table.
3. You must select the field delimiter (tab, paragraph
marker, comma, or other printing or non-printingcharacter)
that Writer should use to divide data into different cells.

Converting between Table and
Text
 To convert from a table to plain text
1. Select the table and then select Table >
Convert > Table to text.
2. The data in the table is converted to plain text with the
field delimiter of your choice.
3. A space can function as a field delimiter.

Lesson 6.
Other Tools in Writer

will be able to
 Use footnotes and endnote
 Use Language tools
 Use the thesaurus
 Use AutoCorrect

Using Footnote and Endnotes
 To insert a footnote
1. Put the cursor where you want the footnote
marker to appear.
2. Then click Insert > Footnote, or
3. Click the Insert Footnote Directly icon on the
Insert toolbar.

Using Footnote and Endnotes
 To format the footnotes themselves
1. Click Tools > Footnotes.
2. On the Footnote Settings dialog, choose
settings as required.
3. The Endnotes tab has similar choices.

Language Tools
 To Auto Spellcheck
 Checks each word as it is typed and displays a wavy red
line under any misspelled words. Once the word is
corrected, the red wavy line disappears.

Language Tools
 To perform a separate spellcheck on the
document
 Click the Spellcheck button (Tools > Spellcheck or
F7).
 This checks the document or selection and opens
the Spellcheck dialog if any misspelled words are
found.

Using the Thesaurus
 To use the thesaurus
1. Highlight the word.
2. On the Tools menu choose Language and then click
Thesaurus.
3. Click on the Replace box if you want to replace a certain
word.
4. Click ok

Using AutoCorrect
 To view AutoCorrect Entries
1. On the Tools menu, click AutoCorrect.
2. Click the AutoCorrect tab, if necessary.
3. Scroll through the list at the bottom of the dialog box.

Using AutoCorrect
 To add an exception to AutoCorrect
1. On the Tools menu, click AutoCorrect.
2. Click the AutoCorrect tab, if necessary.
3. Click the Exceptions button.
4. Click the desired tab, and type the exception.
5. Click the New button.
6. Click OK.

will be able to
 Insert page breaks
 Use page style dialog box
 Insert page number
 Custome headers and footers

Inseting Page Breaks
 To insert a hard page break
1. Click to position the insertion point at the location where
you want to add the break.
2. Press Ctrl+Enter.

Page Style Dialog Box
 To open page dialog box
 Click Format Menu and then click Page

Inserting a Page Number
 To add page numbers
1. Select the desired position you want.
2. On the Insert menu, click Fields
3. Click the Page Number.

Customizing Headers and
Footers
 To edit a header or footer
1. On the Format menu, click Page.
2. On the Page Style, click either in Header or Footer.
3. On Header or Footer check box click to appear other
options.
4. Type or edit the text as necessary inside the Header or
Footer.

will be able to
 Preview a document
 Print a document

Previewing a Document
 To preview a document
 On the File Menu, click the Page Preview

Printing a Document
 To print a document
 On the File Menu, click Print

Printing a Document
 To print a document using special print settings
1. On the File menu, click Print.
2. In the Copies section, type the desired number of copies
in the Number of Copies box.
3. In the Print Range section, click All to print all the pages;
click Pages to print specific pages, and then type the
desired page numbers in the Pages box.
4. Click OK.

Printing a Document
 To print selected text
1. Select the text that you want to print.
2. On the File menu, click Print.
3. Click Ok.

After completing this lesson, you
will be able to
 Merge Document

Creating a Starting Document
To create a Starting document
 On the File menu, point to New and click the desired
document

Merging a Document
To merge document
1.Create a starting document
2.Click the Tools Menu, then the Mail Merge Wizard
3.Follow the step by step instructions of the wizard and
choose your preference per step.

Glossary
 Align left. A formatting attribute in which each line of a
block of text is positioned with the left margin. By
default, each paragraph that you type is left aligned
unless you change the alignment setting
 Align right. A formatting attribute in which each line of
a block of text is positioned with the right margin.
 Alignment. Refers to the vertical or horizontal
placement of a graphic in relation to the page, frame,
paragraph or character to which it is anchored.

Glossary
 Anchor. Allows you to position an object, graphic, or
frame in a document. An anchored item remains in
place, or moves when you modify the document.
 Application. A program or group of programs
designed for end user
 Arrangement. Refers to the placement of a graphic
behind or in front of other graphics ot text.
 Arrow keys. Keys on the keyboard that are use in the
event that the working copy becomes damaged or
lost.

Glossary
Attribute. A characteristics that is applied to text in a
Writer document, such as the font, font size, bold
underline or italics
AutoCorrect. A feature that automatically corrects errors
and replaces words or characters as text is typed.
Common misspellings or capitalization errors are
replaced with a correction.
Bulleted list. A series of paragraph with a bullet (a dot or
other graphic) inserted at the start of each paragraph.
The paragraph are generally formatted with the
hanging indent so that the number appears to the left
of the paragraph text.

Glossary
 Button. A square or rectangular element with picture
or abbreviated label on it. A button instructs a
program to perform a particular action when a button
is clicked.
 Cell. The intersection of a row and column in a table.
The cell is displayed as a small rectangular box in
which text or numbered can be typed. A table cell can
also contain a graphic.
 Center. An attribute that aligns each line of a block of
text and equal distance form the left and right margins

Glossary
 Character. Any single letter, number, or symbol that
can be entered in a document. Tabs, Page breaks,
spaces, paragraph marks, and other formatting
symbols are also considered characters
 Click. To tap the left mouse button once
 Clip Art. Pictures files that are available from the
picture gallery and can be inserted into writer
document
 Clip Gallery. Program that you use to find, select and
insert clip art pictures.

Glossary
 Column. The vertical arrangement of text or number
in a table.
 Columns. Vertical blocks of text that are separated by
a blank space, similar to the columns you see in a
newspaper, in which text can fills one column before
following to the top of the next column.
 Document. A self contained piece of work created by
using a program.
 Drag. To point to an object on the screen, hold down
the left mouse button, and then move the mouse
toward you, away from you, left or right.

Glossary
 File. A collection of related data or information that is
assigned a specific file name and stored on disk.
 Folder. A storage area for files and others folder
 Fontwork. A ready made designs that you use to
create decorative and colorful text.
 Footer. Text that appears at the bottom of all or
selected pages in a printed document
 Formatting toolbar. A toolbar that contains buttons for
quick access to formatting functions
 Header. Text that appears at the top of all or selected
pages in a printed document

Glossary
 Insertion point. A blinking vertical bar resembling a
capital I that indicates the location at which the next
character typed or item will appear. The insertion
point can be moved anywhere within the document
window by clicking any visible location or by pressing
various keys.
 Justify. An attribute that aligns a block of text flush
with both the left and right margins. Spaces between
words are enlarge proportionally so that each line fills
the space between the margins.
 Mouse pointer. An icon that moves to reflect the
position of the mouse.

Glossary
 Numbered List. A series of paragraph with a number
inserted at the start of each paragraph. The
paragraph are generally formatted with the hanging
indent so that the number appears to the left of the
paragraph text.
 Objects. A graphical shape or design , that you can
insert and modify in a Writer document
 Page Breaks. The point at which one page ends and
another begins.

Glossary
 Picture. Any image that has been created by a
program other writer, or has been downloaded form
camera, scanner or Web site and saved to disk.
 Redo. An operation that allows the last action undone
to be reserved or redone.
 Row. The horizontal arrangement of text or numbers
in a table
 Screen tip. A feature that briefly explains what an
element is. Screen tips appear when the mouse
pinter is positioned over a button or scrren elements
for a few seconds

Glossary
 Sizing handles. Small squares located in the corners
and sides of a picture or an object; used for diagonal,
vertical or horizontal resizing.
 Special character. A character that is not a letter,
number, symbol, or punctuation mark. Control
characters, for example, are special characters, as
are special formatting characters such as paragraph
marks.
 Spellcheck. A feature that identifies incorrectly
spelled words and locates occurrences of repeated
words. All possible misspellings and repeated words
are marked with a red wavy underline.

Glossary
 Standard toolbar. A toolbar that contains buttons for
editing function. The standard toolbar is located
below the menu bar.
 Style. A named set of formatting instructions. You use
a style to apply multiple formatting characteristics to
text in a single step.
 System menu. Allows you to set your preferences for
the GNOME Desktop.
 Tab (tab stopped). A measured space that places and
aligns text at a specific horizontal page location. Also
hidden formatting character that is inserted into text
whenever the Tab key is pressed.

Glossary
 Table. A data structure that is made up of rectangular
boxes called cells, which are arranged in rows and
columns
 Text. Words, sentences, paragraphs.
 Text wrapping. Refers to the relation of graphics to
surrounding text, which may wrap around the graphic
on one or both sides, be overprinted behind or in front
of the graphic, or treat the graphic as a separate
paragraph or character

Glossary
 Undo. An operation that allows the last action undone
to be reserved or undone.
 Word Processor/Writer. The word processing
component of the OpenOffice. Org suite. Is a tool for
writing, editing, formatting and printing of documents.

Module 3 open office writer

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