2. What is PowerPoint
PowerPoint presentations consist of a number of
individual pages or "slides". The "slide" analogy
is a reference to the slide projector. Slides may
contain text, graphics, sound, movies, and other
objects, which may be arranged freely. The
presentation can be printed, displayed live on a
computer, or navigated through at the command
of the presenter.
4. MS(MicroSoft) PowerPoint
Microsoft PowerPoint is a slide show
presentation program developed by Microsoft. It
was officially launched on May 22, 1990, as a
part of the Microsoft Office suite.
5. Microsoft PowerPoint gives you ways to create
and share dynamic presentations with your
audience. It is a powerful communication tool to
present views and ideas effectively using
diagrams, photos, sounds, designs and
animations. It uses a graphical approach to
presentations in the form of slide shows that
accompany the oral delivery of the topic. In
addition, it is widely used in business and
classrooms and is an effective tool when used
for training purposes.
6. CREATING A NEW FILE
Creating a new file enables you to start on your
presentation. This creates a blank presentation
in your workspace. The Blank Presentation can
be found in File > New > Blank Presentation.
Shortcut to this is by pressing Ctrl + N.
7. SAVING A FILE
Saving a file enables you to save the presentation you’ve
made. This will enable you to change, enhance, and edit
your work for future purposes. When saving your
documents, you are given two choices: Save and Save As.
Save automatically writes the changes to the file that it
was last saved to or to the file from which it was opened.
Save As does not care about which the history of the file.
It would always open a new dialog where the user would
enter the filename he wishes to use and the format. Save
can be found in File > Save or File > Save As or just click
the Save shortcut above the File tab. Shortcut keys for
save are Ctrl + S.
8.
9. EXPLORING THE INTERFACE
Creating a new file enables you to start
on your presentation. This creates a
blank presentation in your workspace.
The Blank Presentation can be found in
File > New > Blank Presentation.
10. 1 ― File Menu and Backstage View: When you click the
File menu (the equivalent of the Office Button in
PowerPoint 2007), you see the new Backstage view
that contains all the creation, save, share, and print
options for your presentations.
2 ― Quick Access Toolbar: Also known as the QAT, this
is a customizable toolbar placed by default on the top of
Ribbon -- you can add icons for your often used
commands to this toolbar. The QAT can also be placed
below the Ribbon.
3 ― Ribbon: The Ribbon has tabs which in turn contain
groups of buttons for various options -- some groups
also contain galleries (for example galleries for Themes
and Theme Colors).
11. 1. File Menu and Backstage View
2. Quick Access Toolbar
3. Ribbon
12. 4 ― Slides/Outline Pane: Normally placed on the
left side of the interface, this pane contains two
tabs -- the Slides tab and the Outline tab. The
Slides tab shows thumbnails of all the slides in
the open presentation. The Outline tab shows
the same slides in outline view.
5 ― Slide Area: Displays the active slide.
6 ― Task Pane: The Task Pane contains more
options and appears when you choose an option
in one of the Ribbon tabs -- for example if you
click the Clip Art button on the Insert tab of the
Ribbon, the Clip Art task pane opens.
14. 7 ― Status Bar: A horizontal strip that provides
information about the opened presentation like slide
number, applied Theme, etc. It also includes the view
and zoom options. The View buttons are explained
later in this page.
8 ― Notes Pane: Directly below the active slide, this
is where you input speaker notes for the current slide.
None of this content is visible on the actual slide while
presenting ― although it is visible in both Notes Page
view and Presenter view.
15. 9 ― View Buttons:
Essentially there are four view buttons on the status
bar displayed towards the left of the zoom-in and
zoom-out options:
Normal View - Clicking this enables Normal view, Shift-clicking this gets
you to Slide Master view.
Slide Sorter View - Clicking this displays "zoom-able" thumbnails of
every slide in the open presentation. Shift-clicking this button gets you to
Handout Master view.
Reader View - Clicking this displays the presentation in a readable
format.
Slide Show from current slide - Show the presentation as a full screen
slideshow from the current selected slide. Shift-clicking brings up the Set
Up Show dialog box.
16.
17. VIEWING THE PRESENTATION
Viewing the presentation enables you to test drive
your slides and see how they would look like when you
show them to your audience. As mentioned earlier,
there are four view buttons on the status bar
displayed towards the left of the zoom-in and zoom-
out options.
18. Activity
● Open Microsoft Powerpoint. Click on Start ►All
Programs ► Microsoft Office► Microsoft Powerpoint
or double-click on the Microsoft Powerpoint shortcut
on the desktop. This will open a blank presentation
in Microsoft Powerpoint.
19. ● Let’s add your details to the presentation so you
can endorse yourself! Click on Insert ►Text Box
and click on the slide area. This will create your
first text box inside the slide
21. ● Writing the name of the company you’re attending
is a must when you are endorcing yourself. Click
inside the text box. Notice that a blinking cursor
will appear — this indicates that you are now ready
to type. Key in “Traveland” as you company name
and click outside of the text box once you are
finished.
22.
23. ● You can now add information about yourself. Add
another text box in the current slide present. Key in
your full name, age, section, and school to
complete your portfolio.
24. You may change the text style if you wish. In order to
do that, locate on the quick access toolbar a drop
down menu that contains the font list. Click on your
text box first, then choose your desired font in the
font list.
25. ● Add the logo of the company to give it a more
professional look. In order to do that, click on
Insert ►Picture. A dialogue box will pop out of your
screen. Locate the logo of the company in the
folders present at the left side of the dialogue box.
Select it and click Insert to place it on the slide.
Position the logo anywhere you want in the slide
until you are satisfied.
26.
27. ● Try viewing your portfolio to see how it would look
like. Essentially there are four view buttons on the
status bar displayed towards the left of the zoom-in
and zoom-out options. Try out each of the buttons
to see their differences. Press Esc once you click
the Slide Show button (4th button) to go back to
the Normal View.
28. ● Save your work once you are done. Locate the
Save button above the menu bar. It will
automatically open a dialogue box once it is clicked.
Use "My first file.pptx" as the file name and click on
Save to finish. Congratulations! You now have your
own mini portfolio.
