The Cloud. SharePoint Online. Office 365. No doubt you have been inundated with marketing on Microsoft’s cloud vision. Certainly the promised benefits of 99.9% uptime, safeguarded data, and a near maintenance-free environment saving time and money are compelling. However, technical issues such as authentication, migration, integration with legacy systems, and lack of server access may paint a cloudy picture. In this no-nonsense session, we’ll look at Microsoft’s current hosted SharePoint offering and give you the straight, unbiased story. Join us and you’ll also get live demonstrations and the latest forecast on what you can expect in the future.
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SharePoint Online and the Cloud
1. SharePoint Online and
the Cloud: Forecasting
Today and Tomorrow
Randy Williams
Enterprise Trainer and
Evangelist
2. Randy Williams
Enterprise Trainer & Evangelist
Based in San Diego, CA
SharePoint MVP for 2009, 2010, 2011
Speaker at many global conferences
20+ years in IT
Columnist: SharePoint Pro magazine
randy.williams@avepoint.com
@tweetraw
3. Agenda
Office 365 Migration
Intro options
1 2 3 4 Usage scenarios My prediction
for the future
4. Office 365 - What’s in the Box?
http://office365.microsoft.com/
7. Potential Business Benefits
Managed Service (SaaS)
Low up-front costs - pay as you grow
Reduces IT staffing
Rapid deployment
Scalability
Binding SLAs
Affordable DR & HA
Eco-friendly
8. Potential Issues
Security Storage costs
Data Sovereignty Recovery SLAs
Reliability No server access
Offline story Migration
Compliance
Locked in
Limited
customizations
Dev/Test/Staging
farm
9. Missing Features Today
FAST Search
Limited enterprise search
Performance Point Services
PowerPivot
Project Server
Secure Store Service
Web analytics
Full trust solutions
10. Current USD Costs (per user/per month)
Professional and Small Business
(less than 50 users)
P $6 – Exchange, Lync, SharePoint, Office Web Apps
Enterprise
E1 $8 – Exchange, Lync, SharePoint
E2 $14 – E1 + Office Web Apps
E3 $20 – E2 + Office Pro Plus, Excel/InfoPath/Visio/Access
Services
E4 $22 – E3 + voice capabilities
Storage costs might be additional
http://www.microsoft.com/en-us/office365/enterprise/subscription-plans.aspx
11. SharePoint Online Storage
Initial size 10GB
Add’l storage per user 500MB
Total storage 25TB
Site Collection quota 100GB
Max file size 250MB
Max Site Collections * 300
Additional Storage $0.20/GB/Mo
* Excludes My Sites
12. Price Comparison
SharePoint 2010 Enterprise
Lync 2010
Exchange 2010
100 users Office 2010 Professional
Office 365 E3 On Premises
• Infrastructure: Network, Servers,
$24,000 1st year Administration
$24,000 2nd year • Software: Cost? Server 2008
Windows
R2, SQL Server 2008 R2,
$24,000 3rd year SharePoint Server 2010, Office
2010 Pro, …
13. SharePoint Online Dedicated
Designed for enterprise customers (>20k)
Everything in O365 Standard, plus
Dedicated hardware
Additional features
Up to 30TB storage
With Microsoft review/validation
14. Choosing the right cloud
Standard or dedicated:
Trade off between flexibility,
effort and cost Public Cloud
Hybrid: combination of both
Flexibility
Hybrid
Public cloud: hosted
datacenter
SPOL
Dedicated
Size = cost of
SPOL
Std ownership
Administration Effort
25. Why have an on-premises staging
farm?
Performance
Convenience
Consolidation
Reduce overall risk
Increased flexibility with migration tools
Can evolve into testing/training environment
MSFT recommended approach
26. Questions to Ask
How much content must be migrated?
Can non-SharePoint assets be properly
mapped?
Is loss of metadata and security
acceptable?
How many customizations are in use?
Can it be done iteratively?
During cutover, how much downtime?
28. Migration Options
Manual
Use SharePoint Designer
Write custom code to call into the SharePoint
API
Use third party tools
29. O365 Migration Tools
Microsoft has not provided any
AvePoint - DocAve Content Manager
Metalogix - Migration Manager for SharePoint
MetaVis - Migrator for SharePoint
PCVITA – Express Migrator for SharePoint
30. SharePoint Migration Conference
Part 1: Overview, Planning and
Preparation (Randy Williams)
Part 2: Performing the Migration and Avoiding Potential
Pitfalls (Michael Noel)
Part 3: Post-Migration Clean-Up—Making the Most of
SharePoint 2010 and the Cloud (Todd Klindt)
May 23, 2011
http://http://bit.ly/MxVpQl
Having a good SharePoint Governance strategy in large effect defines the success of your SharePoint deployment. In this session Randy Williams, SharePoint Evangelist and MVP, discusses the types of policies that should be enforced when implementing a SharePoint Governance strategy. You will learn how to align your governance requirements with SharePoint farms, Web applications, site collections, and other components. Join us to gain a deeper understanding of the intricacies and challenges and take away practical, blueprint-like guidance to what a governable SharePoint architecture might look like in your enterprise.
# Site coll <300 excludes My Sites
Fpweb, rackspace,cloudshare
Important Point: You will still need an Office client for full editing capabilities.