SharePoint terms and acronyms explained

1. sharepointmaven.com @gregoryzelfond
WTF?
TOP 10 SHAREPOINT TERMS
AND ACRONYMS EXPLAINED
GREGORY ZELFOND

2. sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond
About Me
 Gregory Zelfond
 10+ years of experience with SharePoint
 SharePoint advocate, blogger
 Love to solve business problems using code-free, out of
the box SharePoint configurations
 Owner of SharePoint Maven (sharepointmaven.com)

3. sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond
About SharePoint Maven
I HELP ORGANIZATIONS TO UNLOCK
THE POWER OF SHAREPOINT
MIGRATION CONSULTING TRAINING

4. sharepointmaven.com @gregoryzelfond

5. sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond
1. ALERTS
 Definition: Notification feature that
alerts user about changes to the item or
list/library
 Alert can be set on Library, List, Item,
Document or Page
 Set up by the user, customizable on
frequency, type of changes, etc.
 Accessible from the ribbon

6. sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond
SCREENSHOTS
1
2

7. sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond
2. CHECK-IN/CHECK-OUT
 Definition: Feature that prevents
multiple people working on the same file
and overwriting each other’s changes
 When a file is checked out, only person
who checked it out can make changes
and check the file back in
 Accessible from Ribbon or drop-down
available from the file name

8. sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond
SCREENSHOTS

9. sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond
3. METADATA
 Definition: Metadata is data that
describes additional information about a
file or a document
 Data in Columns = Metadata

10. sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond
SCREENSHOTS
METADATA

11. sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond
4. CONTENT TYPE
 Definition: Unique set of metadata (columns)
that apply to types of content within an
organization
For example
 Content type “Cars” might have the following
metadata (columns): year, mileage, color,
brand, model
 In contrast, content type “Books” might have
the following metadata (columns): author, title,
# of pages

12. sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond
5. OOTB
 OOTB = Out of the Box
 Definition: Features or
functionality available to
the end users of SharePoint
that work without any
customization or costly
programming

13. sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond
6. SPD
 SPD = Microsoft SharePoint Designer
 Definition: Free program/HTML editor
from Microsoft that allows to further
customize SharePoint sites and web parts
beyond out of the box features
 Available from SharePoint ribbon

14. sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond
7. WEB PART
 Definition: Web Part is a
modular and reusable
component that can be
placed into SharePoint Page
to display certain content
 Renamed to Apps in
SharePoint 2013/Office 365
 Think of “Apps” for
SharePoint

15. sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond
8. VIEW
 Definition: Views allow
user to control how
information from a certain
web-part is displayed
 Views allow to group, filter,
sort information
 View rely heavily on
metadata available
1

16. sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond
SCREENSHOTS
2
3

17. sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond
9. PERMISSIONS
 Definition: Controls who and to what extent has
access to sites, libraries and information on
SharePoint
 Controlled via groups
 Permissions can be set at the following levels:
– Site
– Page
– Web Part
– Folder
– Document/Item

18. sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond
10. VERSION
 Definition: Instance of SharePoint entity
(document or record) that represents a
variant to another instance
 Disabled by default. Can be enabled at
the web part level
 Allows to go back in history (i.e. view
older version of the documents or
records)

19. sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond
Need help with SharePoint?
 SharePoint Site Configuration and Customization
 Document Migration to SharePoint
 SharePoint Implementation Strategy
 SharePoint Training
 SharePoint User Adoption
 SharePoint Governance
 SharePoint Project Management

20. sharepointmaven.com @gregoryzelfondsharepointmaven.com @gregoryzelfond
THANK YOU!
Visit: sharepointmaven.com
Email: greg@sharepointmaven.com
Follow: @gregoryzelfond
Connect: linkedin.com/company/sharepoint-maven
View: www.slideshare.net/gzelfond
Get in touch if you have questions