المحاضرة الاولي - إدارة المشاريع

Project Management
First Session
Egypt Scholars
Presented by
Mohamed Khalifa Hassan
Jan 2014
© Mohamed Khalifa, 2014 All Rights Reserved 1

• Short Bio
– Council Manager of PMI Global Sustainability Community
of Practice
– Holder of all PMI credentials including OPM3 Consultant
– Author of “PMP Exam Preparation Step by Step”
– Director, Consultancy at LIFELONG, Kuwait
– Global Sustainability Track Chair in PMI Global Congresses
in 2011 & 2012
– Speaker in more than 200 events around the globe
– Active Volunteer in PMIEF

Agenda
• What is Project?
• Why Projects?
• Why we should learn project management?
• Enterprise Project Management
• Effective Project Manager’s skills
• Project Management Framework
• Projects and Project Management Life Cycle
• Q & A

What is a Project?
A project is a temporary endeavor undertaken to create
a unique product, service or result using progressive
elaboration.
4© Mohamed Khalifa, 2014 All Rights Reserved
Start Date End Date
Unique Result

Question
A project is a temporary endeavour undertaken
to produce a result. In this context, temporary
means:
A Six months or less
B Twelve months or less
C Five years or less
D A definite beginning and end
© Mohamed Khalifa, 2014 All Rights
Reserved
6

Why Projects?
• Projects deliver benefits that cannot be achieved
through normal operations.
• Projects emerge due to : Market Demands;
Organizational Needs; Customer Requests;
Technology Advancement; Legal Requirements.
• Day-to-Day Activities are very necessary for success
but not sufficient. It is not project management.

Why we should learn Project
Management ?

Project Management has become one of life skills

For your career
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For your career
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For your career
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For Your Organization
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Benefits of Project
Management
• Better Efficiency in Delivering Services
• Improved / Increased / Enhanced Customer satisfaction
• Enhanced Effectiveness in Delivering Services
• Improved Growth and Development Within your Team
• Greater Standing and Competitive Edge
• Opportunities to Expand your Services
• Better Flexibility and assurance that projects are in control
• Increased Risk Assessment
• Increase in Quality
• Increase in Quantity
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Eliminates “reinventing the wheel” by standardizing routine project work
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Stop losing money by eliminating duplication
of efforts
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Question
Which of the following is generally not a valid
reason or strategic consideration for
undertaking a project?
A Personal whims of management
B Market demands or legal requirements
C Customer requests
D Necessity for advancement in technology
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Enterprise Project Management
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Strategic
Objectives
Portfolio
Management
Program Management
Project Management
© Mohamed Khalifa, 2014 All Rights Reserved

19
“Would you tell me please,
which way I ought to go from
here” said Alice.
“That depends a great deal on
where you want to go” said the
Cat.
“I don’t much care where ___”
said Alice.
“Then it doesn’t matter which
way you go,” said the Cat
Strategic
Objectives

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Portfolio
Management
Collection of projects or programs and other works that are grouped
together to facilitate effective management of that work to meet strategic
business objectives.

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Centralized, coordinated management of group of
projects to achieve benefits not available otherwise.

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Project Management is the application of knowledge, skills, tools and
techniques to project activities to meet project requirements.

What is Project Management?
Project Management is the application of
knowledge skills tools techniques
to project activities to meet project
requirements.

Triple Constraint Diagram
Risk
Customer Satisfaction
24© Mohamed Khalifa, 2014 All Rights
Reserved

Effective Project
Manager’s Skills
• Proactive
• Good communicator
• Effective time
management
• Optimist
• General Business
perspective
• System thinker
• High tolerance of stress
• Personal integrity
• Budgeting skills
• Problem Solving skills
• Negotiation and
Influencing Skills
• Leadership Skills
• Team Building Skills
• Human Resources Skills

Manage constraints

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Area of Expertise

Project Manager
Responsibility
Project Manager is the person responsible for
accomplishing the project objectives.
Project Manager = Who makes things happen

What is the PMBOK?

PMBOK
A Guide to the Project
Management Body of Knowledge
(PMBOK Guide) is a book which
presents a set of standard
terminology and guidelines for
project management.

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Integration
Scope
Cost
Time
Human
Resources
CommunicationRisk
Procurement
Quality
Stakeholders
What?
Outsource?
When?
How much?
How good?
Who needs
to know what?
What if?
Who’s doing
what?
Who’s involved?

5 Process Groups
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Initiation Planning
Executing
Monitoring
and controlling
Closing

Scope Management
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Scope

• Plan Scope Management
• Collect Requirements
• Define Scope
• Create WBS
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Scope
• Control Scope
• Validate Scope
Scope Management

Time Management
35
Time
• Plan Time Management
• Define Activities
• Sequence Activities
• Estimate Activity Resources
• Estimate Activity Duration
• Develop Schedule
• Control Schedule

Cost Management
36
• Plan Cost Management
• Estimate Costs
• Determine Budget
• Control Costs

Human Resource
Management
37
• Develop Human Resource Plan
• Acquire Project Team
• Develop Project Team
• Manage Project Team

Communication
Management
38
Communications Planning
Manage
Communication
Control Communication

Risk Management
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Risk
• Plan Risk Management
• Identify Risk
• Perform Qualitative Risk
Analysis
• Perform Quantitative Risk
Analysis
• Plan Risk Responses
Monitor and Control Risks

Procurement
Management
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Procurement
Plan Procurements
Conduct Procurements
Administer Procurements
Close Procurements

Quality
Management
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Plan Quality
Perform Quality Assurance
Perform Quality Control

Stakeholder
Management
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Identify Stakeholders
Plan Stakeholder
Management
Manage Stakeholder
Engagement
Control Stakeholder
Engagement

Integration
Management
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Develop
Project
Charter
Develop Project
Management Plan
Direct and Manage
Project Execution
Monitor and Control
Project Work
Perform Change control
Close Project or
phase

Project Management Lifecycle
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Initiation Planning
Executing
Monitoring
and controlling
Closing

Process Group Interactions
Initiating
Processes
Planning
Processes
Monitoring
And
Controlling
Processes
Executing
Processes
Closing
Processes
Initiating :
Authorizing the
project phase
Planning:
Defining and
Refining Objectives
and selecting the
best of the
alternatives courses
of action to attain
the project
objectives Closing: Formalizing
acceptance of the project or
phase and bringing it to
orderly end
Executing:
Coordinating
people and the
other resources to
carry out the plan
Monitoring & Controlling:
Ensuring that project
objectives are met by
monitoring and measuring
progress regularly to identify
variances from plan so that
corrective action can be taken
when necessary.
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Projects are typically divided into several sub-projects
or phases to improve management control.
Project & Project Management
Life Cycles
46
Initial Phase Design Phase
Implementation
phase
Final PhaseProject
Start
Project
End
• Formulation
• Feasibility Studies
• Strategic Design &
Approval
• Base Design
• Cost & Schedule
• Contract Terms
• Detailed Planning
• Manufacturing
• Delivery
• Installing
•Delivery
• Testing
• Final Testing
• Maintenance
Go Decision Major
Contracts Set
Installation
Complete
Full Operation

Question
A collection of generally sequential project
phases determined by the needs of the
organization is a:
A Project life cycle
B Start-finish plan
C Timing chart
D Time-based network
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Questions & Answers

Thank You Very Much
& Keep In Touch
www.mkhalifa.com
moh@mdkhalifa.com
www.facebook.com/m.khalifa.hassan
http://kw.linkedin.com/in/mkhalifa
@Mdkhalifa
MDkhalifa

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المحاضرة الاولي - إدارة المشاريع