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I Did My PhD and I'm Still Alive
About Me
• Malaysian, married, 2 kids.
• Lecturer at a Public University in
  Malaysia
• 1st degree in Management
  Information System
• 2nd degree in Software Engineering
  (by coursework)

• PhD candidate in Knowledge
  Engineering Systems Group,
  Cardiff School of
  Engineering, Cardiff University
  (started 2008).
   – Professor Rossi Setchi
   – Dr Yulia A Hicks
Outline
• PhD Project
  –   Starting a PhD
  –   Making Progress
  –   Weekly Meetings
  –   Do’s and Don’ts
• Thesis
  – Do’s and Don’ts
• Viva
  –   What?
  –   Who?
  –   Purpose of Viva
  –   Your thesis is your best friend
PHD
PROJECT
What is PhD?

• PhD is not a destination, it is a JOURNEY.
• Ability to research anything, and the
  expectation that you will understand it.
• You should be more likely to ask why
  things are done a certain why, and how it
  could be made better – analytical thinking.
• You can jump into a new area, pick it up
  quickly, and have something interesting to
  say about it.
Starting a PhD

• How to start?
  i. Find a problem
  ii. Understand the background
  iii. Knows what already being done
  iv. Find the gaps
  v. Design solution
  vi. Evaluate & Validate
  vii. Write
  viii. Get agreement **
• Plan your work - Get milestones - Stick to it
• Break big task into micro tasks – focus on small
  pieces, one at a time.
Making Progress

• Progress is measure by OUTPUT, not time.
  – Experiment results, publications.
• There are no rules on how to allocate time
  for research.
  – If you don’t know whether you are making
    ‘enough’ progress, ask.
• Do not waste your time & energy on
  problems
  – Focus on solutions.
• Do not compare your progress with others
  – Every research is unique.
Weekly Meetings

• What is our job? Nothing.
   – You are not reporting your job. You’re working for yourself.
• Weekly meetings can be very helpful
   – It’s OK if you have nothing substantial to report, but don’t
     make it a habit.
• Use this OPPORTUNITY to discuss issues and potentials.
• Prepare for your meetings
   – Think about the best way to explain things
   – Provides the evidences/references
• Start from the beginning
   – Checking up where your SV is according to your
     research, what your SV remember
   – Present in logical sequence, slowly.
• A good exercise to explain about your research.
Managing your Supervisor

• Considers the relationship as a LONG-
  TERM, PROFESSIONAL one.
• Build trust – be honest
• Build confidence
• Build a good, working relationship
• Keep promises
• Share information
• Clarify expectations
Managing your Supervisor
• What they expect from you:
  – Show initiative, be proactive etc. basically be
    independent – these are key to doing PhD
    research in the social sciences
  – Be honest about how things are going
  – Produce quality written work that is not a first
    draft
  – Meet deadlines (or explain why not)
  – Meet regularly to discuss your progress
  – Be keen & enthusiastic
  – Listen to their advice. **
  – Tell them what you are learning
  – Teach them something new
Managing you Supervisor

• What you can expect from them:
  – Regular, constructive criticism on your written
    work
  – Guidance, suggestions and ideas for research
    direction/opportunities
  – Advice at each stage of the project
  – Support
  – Some (though probably not too much!)
    direction
Do’s and Don’ts

• DON’T leave the responsibility for your project to
  others.
• DON’T spend long hours in office/lab for the sake
  of it.
• DON’T be alone. Talk to others about your
  problems.
• DO get support from other PhD students.
• DO give support to other PhD students.
• DO take every opportunity to practice and learn.
• DO get a life. Enjoy your ‘play time’.
THESIS
What?

• MYTHS:
  – Being able to write well is a gift
  – Writing is just a question of getting down what you
    know, it will all come together the time comes.
  – Writing is what you do at the end, that's why it is
    called 'writing up‘.
• Write early, write often.
• NEVER underestimate how long it will take to
  write up.
Not good in English?

• Use all opportunities to learn English
• Get professional help
  – Remember, it isn’t your supervisor’s job to
    proof read what you write.
• They only have a limited time available for
  you - try to use that time to most effect.
• Get advice about your PhD, not your
  English.
I Did My PhD and I'm Still Alive
VIVA
What?

• Viva voce (Latin phrase)
  – oral examination (a thesis defence).
• To enable examiners to assure themselves
  that the thesis is the candidate’s own work.
• To give candidate the opportunity to defend
  the thesis & clarify any obscurities in it.
• To assess whether the thesis is of high
  standard to merit the award.
Who?

• 1 external examiner
• 1 internal examiner
• Chairperson - ensure that the examination
  is conducted in line with University
  regulations and he/she is not there to
  examine
• Supervisor(s) - moral support
Purpose of Viva

•   Did you do the work yourself?
•   Have you done the reading?
•   Do you have a good knowledge of the field?
•   Did you write the thesis yourself?
•   Can you do research independently?
•   Can you teach the subject?
•   Can you talk about it professionally?
•   Have you contributed to knowledge?
•   Did you learn anything?
Your thesis is your best friend

• Know your thesis very well
• Re-read your thesis carefully
• If you find any mistakes, don’t panic, but
  make a note of it
• Identify the originality of your work
• Identify the contribution to knowledge in
  your field study
• Identify the strengths & weaknesses and
  make a note of them
The Presentation

• Explain the significance of your work
• Organise your presentation clearly and
  simply
• Use body language effectively
• Speak slowly and clearly
• Maintain eye contact
• Make effective conclusion
• Summarize & close
You are not ALONE!




 www.phdcomics.com
“The only way to
 find out how to
 do a PhD is to
     do one.
   Therefore all
    advice is
References
• Mihir Bellare http://cseweb.ucsd.edu/~mihir/phd.html
• Richard Butterworth
  http://public.randomnotes.org/richard/PhDtalk.html
• Alex Hope
  http://drsustainable.wordpress.com/2012/05/25/experiences-as-a-
  phd-student/
• Matt Schonlau, How to finish a Ph.D.
  http://www.schonlau.net/finishphd.html
• PhD Comics http://www.phdcomics.com

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I Did My PhD and I'm Still Alive

  • 2. About Me • Malaysian, married, 2 kids. • Lecturer at a Public University in Malaysia • 1st degree in Management Information System • 2nd degree in Software Engineering (by coursework) • PhD candidate in Knowledge Engineering Systems Group, Cardiff School of Engineering, Cardiff University (started 2008). – Professor Rossi Setchi – Dr Yulia A Hicks
  • 3. Outline • PhD Project – Starting a PhD – Making Progress – Weekly Meetings – Do’s and Don’ts • Thesis – Do’s and Don’ts • Viva – What? – Who? – Purpose of Viva – Your thesis is your best friend
  • 5. What is PhD? • PhD is not a destination, it is a JOURNEY. • Ability to research anything, and the expectation that you will understand it. • You should be more likely to ask why things are done a certain why, and how it could be made better – analytical thinking. • You can jump into a new area, pick it up quickly, and have something interesting to say about it.
  • 6. Starting a PhD • How to start? i. Find a problem ii. Understand the background iii. Knows what already being done iv. Find the gaps v. Design solution vi. Evaluate & Validate vii. Write viii. Get agreement ** • Plan your work - Get milestones - Stick to it • Break big task into micro tasks – focus on small pieces, one at a time.
  • 7. Making Progress • Progress is measure by OUTPUT, not time. – Experiment results, publications. • There are no rules on how to allocate time for research. – If you don’t know whether you are making ‘enough’ progress, ask. • Do not waste your time & energy on problems – Focus on solutions. • Do not compare your progress with others – Every research is unique.
  • 8. Weekly Meetings • What is our job? Nothing. – You are not reporting your job. You’re working for yourself. • Weekly meetings can be very helpful – It’s OK if you have nothing substantial to report, but don’t make it a habit. • Use this OPPORTUNITY to discuss issues and potentials. • Prepare for your meetings – Think about the best way to explain things – Provides the evidences/references • Start from the beginning – Checking up where your SV is according to your research, what your SV remember – Present in logical sequence, slowly. • A good exercise to explain about your research.
  • 9. Managing your Supervisor • Considers the relationship as a LONG- TERM, PROFESSIONAL one. • Build trust – be honest • Build confidence • Build a good, working relationship • Keep promises • Share information • Clarify expectations
  • 10. Managing your Supervisor • What they expect from you: – Show initiative, be proactive etc. basically be independent – these are key to doing PhD research in the social sciences – Be honest about how things are going – Produce quality written work that is not a first draft – Meet deadlines (or explain why not) – Meet regularly to discuss your progress – Be keen & enthusiastic – Listen to their advice. ** – Tell them what you are learning – Teach them something new
  • 11. Managing you Supervisor • What you can expect from them: – Regular, constructive criticism on your written work – Guidance, suggestions and ideas for research direction/opportunities – Advice at each stage of the project – Support – Some (though probably not too much!) direction
  • 12. Do’s and Don’ts • DON’T leave the responsibility for your project to others. • DON’T spend long hours in office/lab for the sake of it. • DON’T be alone. Talk to others about your problems. • DO get support from other PhD students. • DO give support to other PhD students. • DO take every opportunity to practice and learn. • DO get a life. Enjoy your ‘play time’.
  • 14. What? • MYTHS: – Being able to write well is a gift – Writing is just a question of getting down what you know, it will all come together the time comes. – Writing is what you do at the end, that's why it is called 'writing up‘. • Write early, write often. • NEVER underestimate how long it will take to write up.
  • 15. Not good in English? • Use all opportunities to learn English • Get professional help – Remember, it isn’t your supervisor’s job to proof read what you write. • They only have a limited time available for you - try to use that time to most effect. • Get advice about your PhD, not your English.
  • 17. VIVA
  • 18. What? • Viva voce (Latin phrase) – oral examination (a thesis defence). • To enable examiners to assure themselves that the thesis is the candidate’s own work. • To give candidate the opportunity to defend the thesis & clarify any obscurities in it. • To assess whether the thesis is of high standard to merit the award.
  • 19. Who? • 1 external examiner • 1 internal examiner • Chairperson - ensure that the examination is conducted in line with University regulations and he/she is not there to examine • Supervisor(s) - moral support
  • 20. Purpose of Viva • Did you do the work yourself? • Have you done the reading? • Do you have a good knowledge of the field? • Did you write the thesis yourself? • Can you do research independently? • Can you teach the subject? • Can you talk about it professionally? • Have you contributed to knowledge? • Did you learn anything?
  • 21. Your thesis is your best friend • Know your thesis very well • Re-read your thesis carefully • If you find any mistakes, don’t panic, but make a note of it • Identify the originality of your work • Identify the contribution to knowledge in your field study • Identify the strengths & weaknesses and make a note of them
  • 22. The Presentation • Explain the significance of your work • Organise your presentation clearly and simply • Use body language effectively • Speak slowly and clearly • Maintain eye contact • Make effective conclusion • Summarize & close
  • 23. You are not ALONE! www.phdcomics.com
  • 24. “The only way to find out how to do a PhD is to do one. Therefore all advice is
  • 25. References • Mihir Bellare http://cseweb.ucsd.edu/~mihir/phd.html • Richard Butterworth http://public.randomnotes.org/richard/PhDtalk.html • Alex Hope http://drsustainable.wordpress.com/2012/05/25/experiences-as-a- phd-student/ • Matt Schonlau, How to finish a Ph.D. http://www.schonlau.net/finishphd.html • PhD Comics http://www.phdcomics.com

Hinweis der Redaktion

  1. Some people work on an inspiration or deadline-driven basis, sometimes putting in long hours, then doing nothing for a few days. Others maintain a steady schedule, coming to the lab at a certain time in the morning and leaving a certain time in the evening. Neither is right or wrong or better or worse; it is a question of finding what works best for you.