A review of the changes happening inside the SharePoint platform and throughout the industry as more and more organizations begin to develop their cloud strategies. This presentation provides some guidance on how to develop your own cloud strategy. Initially presented at IT Pro Camp DC, Feb 2014.
3. Topics I’ll cover today:
• How will the Cloud impact my business?
• What is a hybrid SharePoint environment, and does it make
sense for my business?
• How does moving to the Cloud impact my SharePoint planning?
• How does the cloud impact my ability to manage SharePoint
across the enterprise?
#T16CloudESPC
4. At Metalogix, our Continuing Mission
is to improve the use and performance
of Enterprise Content to power
knowledge sharing and collaboration.
14,000+ customer license shipped
Fastest Growing and Largest ISV.
Complete & Best-of-Breed SharePoint
Infrastructure Management Suite
We are committed to your
Success with SharePoint
5. Metalogix Content Infrastructure Management Suite
• Provide single source delivery of complete suite of best-in-class
SharePoint technology
• Now offering the industry’s premier SharePoint governance,
backup and monitoring.
• Deliver world-class live 24x7 support to our customers
• Over 14,000 customers in 86 countries on 7 continents
• The fastest growing SharePoint-focused Independent Software
Vendor (ISV) in the world
Single Source to Deploy, Operate, and Protect SharePoint
8. Worldwide spending on public IT
cloud services will grow
from $47.4 billion in 2013
to more than $107 billion in 2017
http://www.eweek.com/small-business/public-it-cloud-services-
spending-to-reach-108-billion-by-2017-idc.html
#T16CloudESPC
9. Over the next several years,
the primary driver for cloud
adoption will shift from
economics to innovation as
leading-edge companies
invest in cloud services as
the foundation for new
competitive offerings.
Frank Gens, Senior Vice President
and Chief Analyst at IDC
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10.
11. • By 2017, public IT cloud services will drive 17% of IT product spending
and nearly half of all growth across five technology categories:
• Applications
• System infrastructure software
• Platform as a service (PaaS)
• Servers
• Basic storage
• Software as a service (SaaS) will remain the largest public IT cloud services
category throughout the forecast, capturing 59.7% of revenues in 2017.
• The fastest growing categories will be PaaS and IaaS, with CAGRs of 29.7% and
27.2%, respectively.
http://www.eweek.com/small-business/public-it-cloud-services-spending-to-reach-108-billion-by-2017-idc.html #T16CloudESPC
12.
13. The NIST-SP 500-291, NIST Cloud Computing Standards
roadmap publication from the National Institute of Standards
and Technology (NIST) defines cloud computing:
• Enabling ubiquitous, convenient, on-demand network access
to a shared pool of configurable computing resources
• Rapidly provisioned
• Minimal management effort or service provider interaction
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14. • As SharePoint continues to expand its footprint, companies are
demanding flexible architectures to help them better meet internal
and external collaboration needs
• Reducing costs
• Reducing headcount
• Doing more with less
• Focusing less on traditional IT activities and more on activities that will help
drive the business forward
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15. The CIO Dilemma:
Balancing end user requests
with compliance and
governance constraints,
weighing costs and flexibility
31. Software as a Service
• Standardized (packaged) platform
• Provided with Service Level Agreements (SLAs)
• Minimal customization
• Both software and hardware infrastructure
provided within the service
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32. Platform as a Service
• Architectural and development access to application services,
storage, and application runtime
• Infrastructure Service Level Agreements (SLAs), but work
must be conducted within agreed framework
• Some customizations allowed, within framework
• Both software and hardware infrastructure
provided within the service
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33. Infrastructure as a Service
• Virtualized hardware and software, including
servers, storage, and network infrastructure
• All components delivered as metered services
(pay per use)
• Complete application control
and customization
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38. You can deploy SharePoint 2013 solutions on physical
and virtual infrastructures, which include the
following environments:
• On-premises, physical or virtual
• Private cloud (in-house)
• Private cloud (hosted)
• Public cloud
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39.
40. Infrastructure
maintained solely
for customer
On premises or off
Managed by the
customer, or by a
3rd party hoster
Private Cloud Hybrid Cloud
Multiple
infrastructure
options
Components both
on premises and off
premises
Management spread
between customer
and 3rd party hosters
Infrastructure
shared by multiple
customers
Off premises
Managed by 3rd
party on behalf of
customers
Public Cloud
41. http://social.technet.microsoft.com/wiki/contents/articles/4633.what-is-infrastructure-as-a-service.aspx
Partner Hosted Private
Cloud
• Dedicated environment
• Externally hosted
• Externally or internally
managed
• Internally designed
Self Hosted
Private Cloud
• Dedicated environment
• Internally hosted
• Internally managed
• Internally designed
Shared or Dedicated
Public Cloud
• Shard or dedicated
environment
• Externally hosted
• Externally managed
• Externally designed
Dedicated
Public Cloud
• Partially or fully dedicated
• Externally hosted
• Externally or internally
managed
• Minimal customization
Traditional
on prem
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42. Common Scenarios
• Rapid provisioning of new workloads on Office 365 while maintaining existing
on-premises workloads
• Organizations wishing to migrate workloads from an existing on-premises
environment to the cloud over time in a phased approach
• Organizations wanting to supplement their cloud environment with additional
features or customizations which are currently only possible on-premises
• Compliance or data sovereignty reasons which might stipulate certain data be
hosted in a particular location
Hybrid SharePoint Environments with Office 365, Microsoft
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43. Advantages
• A professionally managed data center with 24x7 support and advanced network
security and intrusion detection.
• Separation of identity and content for externally-facing workloads vs. on-
premise internal-facing environments.
• Rapid provisioning with little or no upfront costs for hardware and software.
• On-demand scale-out to meet variable capacity demands.
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47. According to a 2013 Forbes survey:
of workers used an unsanctioned cloud service for
document storage in the last 6 months
41%
87%
$1.8
of these workers knew their company had policies
forbidding such practices
(billion) estimated annual cost to remedy the data loss
New Mobile Survey Reveals 41% of Employees Are Deliberately Leaking Confidential Data http://onforb.es/18h92Nv
48. The cloud decision is intrinsically tied to end user
adoption and, ultimately, business alignment
50. 8 things to consider
• Focus on the user experience
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51. 8 things to consider
• Understand what can be moved to the cloud
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52. 8 things to consider
• Decide what should be moved to the cloud
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53. 8 things to consider
• Figure out which flavor of cloud fits your needs
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54. 8 things to consider
• Understand how best to use your in-house skills
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55. 8 things to consider
• Plan for a more complex information architecture
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56. 8 things to consider
• Use your upgrade/migration to clean house
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57. 8 things to consider
• Create a consistent governance strategy
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58. • Permissions
• Storage management and
optimization
• Information architecture and
taxonomy
• Reporting
• Auditing and compliance
• Policy management
and automation
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60. Take a strategic view
• Understand your changing requirements
• Understand which workloads can be moved now,
and which will require more platform and cloud
infrastructure maturity
• Understand and mitigate governance risks
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62. Factors in your cloud planning
• Location / facilities
• Software licenses and support
• Hardware and maintenance
• Onsite support, personnel skills
• Level of customization
• Governance, auditing, security, compliance
• Disaster Recovery and Business Continuity
• Upgrades and migration
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63. Need space and
maintenance planning Most likely provided
Licensing costs, but also
upgrades and ongoing
support
Included in vendor-
hosted solutions
Need to purchase,
support and maintain,
and upgrade as
platform matures
Included in vendor-
hosted solutions
Administrative,
developer, and end user
skills and training
Still requires
administrative and
possibly dev skills, end
user training
On Premises Cloud Hybrid
Need space and
maintenance planning
Licensing costs, but also
upgrades and ongoing
support
Need to purchase,
support and maintain,
and upgrade as
platform matures
Administrative,
developer, and end user
skills and training
64. Full control
Limited to none in SaaS,
some control over PaaS,
full control over IaaS
Limited ability to
integrate depending on
SaaS, PaaS, or IaaS
Many limitations OTB,
but very robust tools
from partners
Limited
Very complex across
on prem and cloud
components, very
manual
Needs to be planned,
limited features OTB Defined in SLAs
Some OTB capabilities, 3rd
party for tighter control
and predictability
Microsoft
recommends 3rd party
tools
On Premises Cloud Hybrid
Very complex across
on prem and cloud
components, very
manual
Some OTB capabilities, 3rd
party for tighter control
and predictability
65.
66. What cloud services should I pursue?
• Take a look at the tools and systems you use today, and figure out which
ones could save time and money by moving to the cloud.
• Hosted Exchange is a relatively easy platform to move to the cloud -- the
platform is mature, and there are ample vendors offering strong SLAs.
• Focus first on moving to mature solutions (minimize risk of moving),
then investigate new capabilities not already in house (minimize cost of
trying new solutions)
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67. Should I consider cloud-only or a combination
of cloud and on-premises solutions?
• Rarely can companies go entirely into the cloud, as not every platform is
cloud-ready, and many orgs have extensive customizations in on-prem.
• Hybrid environments will be around for some time, and the move for
many companies will be incremental.
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68. What kind of cloud partners
should I choose?
• Same as any other vendor selection process, look carefully at what they
offer, who they support, and how long they’ve been in business.
• Depending on what you plan to move into the cloud, look for partners
with the strongest Service Level Agreements (SLAs).
• Also look for specialization. For example, work with a hosted PPM
provider with a strong history in project management, not just a hosting
service running an instance of Project Server.
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69. How do cloud services differ from
traditional managed services?
• The primary difference is that you say goodbye to the major
platform upgrades every 3 or 4 years, and move toward more of
an iterative update.
• As cloud-based service providers, their revenue model changes
dramatically as customers move from a high-cost, project-based
model to a recurring revenue model.
#T16CloudESPC
70. Best Practices
• Make governance a priority
• Look at your systems holistically (a business view), regardless
of where your servers sit
• Clarify and document your permissions, information architecture,
templates, content types, taxonomy -- and ownership of each
• First define what policies, procedures, and metrics are needed to
manage your environment, and then look at what is possible across
your cloud and on-prem instances
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71. Resources
• Office 365 SharePoint hybrid – what you DO and DO NOT get http://www.sharepointnutsandbolts.com/2014/02/office-
365-sharepoint-hybrid-what-you-do-and-do-not-get.html
• Office 365 and Hybrid Solutions http://www.slideshare.net/ciphertxt/sugdc-20130912-office-365-and-hybrid-
solutionsrealease
• SharePoint On-Premises Or In The Cloud? Why not both? http://johnrossjr.wordpress.com/2014/02/25/sharepoint-on-
premises-or-in-the-cloud-why-not-both/
• Hybrid for SharePoint Server 2013 http://technet.microsoft.com/en-us/library/jj838715.aspx
• What is Infrastructure as a Service? http://social.technet.microsoft.com/wiki/contents/articles/4633.what-is-
infrastructure-as-a-service.aspx
• Understand and evaluate hosting options for SharePoint farms http://technet.microsoft.com/en-
us/library/hh128769.aspx
• Governance and Administration for Hybrid Deployments http://bit.ly/XmqBIc
• New Mobile Survey Reveals 41% of Employees Are Deliberately Leaking Confidential Data http://onforb.es/18h92Nv
• AIIM Trendscape: Content and the Cloud http://bit.ly/1f26hFm
• Is the NSA Leak Really Impacting Cloud Adoption? http://bit.ly/1bxabDQ
#T16CloudESPC
By offering the attributes of public cloud (economics, scale, pace of innovation) with some of the privacy and control features associated with private cloud, VPCs are effectively addressing many of the objections that have held customers back from the cloud model.
According to IDC, an important factor driving growth in public IT cloud services spending is the expanding variety of cloud deployment options.
As these platforms mature, cloud services adoption will increase dramatically.
Virtual private cloud (VPC) offerings are shifting momentum from dedicated private cloud offerings toward public (shared/multi-tenant) cloud offerings.
For all of the reasons mentioned in the intro slides, people want flexibility in their solutions, whether online or offline.
As SharePoint extends into broad adoption and business solutions such as extranets securing the SharePoint content is key.
As SharePoint extends into broad adoption and business solutions such as extranets securing the SharePoint content is key.
As SharePoint extends into broad adoption and business solutions such as extranets securing the SharePoint content is key.
Discuss early days of MMS, and re-learning many of these same issues.
As SharePoint extends into broad adoption and business solutions such as extranets securing the SharePoint content is key.
Customer receives a completed application and functionality with agreed upon SLAs, system uptime, and quality of service (performance).
The downside is that there is minimal ability to customize, and new features/updates/changes are driven by market demand or the capabilities of the provider.
How do Cloud services differ from traditional managed services?The primary difference is that you say goodbye to the major platform upgrades every 3 or 4 years, and move toward more of an iterative update.
As cloud-based service providers, their revenue model changes dramatically as customers move from a high-cost, project-based model to a recurring revenue model.
An environment that provides great application-level control over the SharePoint environment, including access to cloud storage and other services. However, this greater level of application control shifts support/ownership of the application (SharePoint) to the customer.
Delivered as virtual environments and cloud storage. Customer is responsible for the entire platform and applications. Generally used by ISVs, SIs, and customers with very complex, unique development requirements.
As SharePoint extends into broad adoption and business solutions such as extranets securing the SharePoint content is key.
These factors will help you decided how much your own organization can support, as well as help you determine the suitability of vendors