1324 2013 04-09-13-28-52-1365494332

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TENDER NO. UP14C13001
TENDER DOCUMENT
(Techno-commercial Bid)
For the job of
“Re-tubing of heat exchangers E-112D, E-512B and E-2503 A/B of LPG 1, 2 & CFU
Plant at Uran”.

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NO: MR /URAN/28/C/CC/ 59P/2012-13/UP14C13001 Date:--
INVITATION TO BID
To,
_______________________________________
_______________________________________
______________________________________
Dear Sirs/Madam,
Sealed tenders in two-bid system are invited for the “Re-tubing of heat exchangers E-112D,
E-512B and E-2503 A/B of LPG 1, 2 & CFU Plant at Uran” in the prescribed Bid Forms. The
tender document consists of total 142 pages including this letter. Tenders should be
submitted in two bid system comprising of:-
Techno-commercial bid: - Tender documents along with all its enclosures as mentioned in
the Bid Evaluation Criteria and correspondence if any, in one envelope super scribing
“Techno-commercial bid” and duly sealed. Any deviation or exception, if any, should be
submitted with this bid only.
Price bid: - The rate shall be filled only in the schedule given in this tender document. Duly
filled in documents should be placed in separate envelope super scribing “Price Bid” and
duly sealed. No other document or terms and conditions should be put in the price bid. Both
the envelopes containing techno-commercial bid and price bid should be put together in
one envelope duly sealed and be superscribed with the subject of the tender.
ONGC reserves its right to reject any or all tenders without assigning any reason
whatsoever.
With regards,
Yours sincerely
CE(P), CCell.
For DGM (P) I/C-CONTRACT CELL

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TENDER NOTICE
Name of the Work “Re-tubing of heat exchangers E-112D, E-512B and E-2503
A/B of LPG 1, 2 & CFU Plant at Uran”.
UP14C13001
Contract Cell,Contract-Cell Dronagiri Bhavan,Uran
Plant, Uran 400 702
Tender
Section
Type of Tender Indigenous Open Tender in Two Bid System.
Notification date 05.04.2013
Cost of the
Tender Document
(IN INR)
Rs.500/- (Rupees Five hundreds only) in the form of crossed
Demand drawn in favour of GM (F&A), ONGC, Uran Plant,
Uran Payable at Mumbai.
Period of sale of tender 05.04.2013: 1000 Hrs to 25.04.2013: 1600 Hrs.
Date of Closing 06.05.2013 at 1600 Hrs.
Date of Opening of Tender 06.05.2013 at 1700 Hrs (if possible)
Earnest Money Deposit Rs 1,46,650/- (Rupees One Lac Forty Six Thousand Six
Hundred Fifty Only) in the form of Crossed Demand drawn
in favour of DGM(F&A),ONGC, Uran Plant,Uran payable at
Mumbai Only and issued by any Nationalized / scheduled
Commercial Bank.
Essential Qualification Criteria The bidders must fulfill the Essential qualification Criteria as
specified in the NIT and all necessary documents shall be
submitted at the time of submission of tender:.
Experience:-
The bidder must have executed the job of fabrication of heat
exchanger/re-tubing of exchanger in any Hydrocarbon
industries/ Petrochemical / /Refineries /Fertilizers
Plant/Power Plant/Industrial Unit/Public or Private Sector
Organization Unit during last 7 years from the date of
opening of the bid, should be either of the following:-
(a) Three similar completed works each costing not less
than the amount equal to Rs.29,32,504/- (Rupees
Twenty Nine Lac Thirty Two Thousand Five Hundred
Four Only)
(b) Two similar completed works each costing not less than
the amount equal to Rs. 36,65,630/- (Rupees Thirty Six
Lac Sixty Five Thousand Six Hundred Thirty only)
(c) One similar completed work costing not less than the
amount equal to Rs. 58,65,008/- (Rupees Fifty Eight lac
OIL AND NATURAL GAS CORPORATION LTD.
MUMBAI REGION, Uran Plant, Uran
Dist.-Raigad– 400702 (Maharashtra)

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Sixty Five Thousand Eight Only)
The bidder shall submit notarized copies of work order
copies containing detailed scope of work and also notarized
copies of documentary evidence of completion of the job
corresponding to above work orders such as (i) Satisfactory
Completion/ Performance Report (or) (ii) Proof of Release of
Performance Security after completion of the Contract (Or)
(iii) Proof of Settlement/ Release of Final Payment Against
the Contract (Or) (iv) Any other documentary evidence that
can substantiate the satisfactory execution of the contract in
support of above along with techno-commercial bid.
Bidders not qualifying the above mentioned eligibility
qualifications and experience will be rejected.
(B) The bidder should have Registration of their
establishment firms either under shops and Establishment
Acts or under Companies Act/Directorate of Industries OR
Indian Partnership Act’32. OR Factories Act ’48
Conditions 1. No deviations / exceptions to the bid conditions shall be
acceptable.
2. ONGC reserves it’s right to issue or not to issue the tender
document to any purchaser. Issuing of tender shall not be
presumed to be qualified for opening of Price bid.
3. No cognizance will be taken for postal delays.
4. The tenders have to be submitted by the due date and
time as per NIT.
5. ONGC further reserves its right to reject any or all tenders
without assigning any reason whatsoever.
6. Bidders will have the option of purchasing tender
documents from the selling centers’ as per prevailing
practice (or) downloading the tender documents and use
the same for participating in the tender. But the bidders
downloading the document from the website should
ensure to submit tender fee so as to reach the tender
inviting work centre before the deadline specified for
tender sale along with confirmation on major qualifying
criteria (MQC) / pre-qualification criteria (PQC) which will
be acknowledged by ONGC by issuing Request for
Quotation (RFQ) number specific to the tender and bidder
through Fax/e-mail. The intending Bidder must be
registered with ONGC (having vender code No). The
bidders who are not registered with ONGC i.e. not having
Vender Code number are requested to get registered

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themselves to obtain vender code well in advance prior to
closing date of tender selling. Request for Quotation (RFQ)
number specific to the bidder and tender cannot be
generated if the bidder is not having a valid Vendor Code
with ONGC.
7. If tender fee and confirmation of PQC conditions in
undertaking are not received before the deadline specified
for tender sale, the request of bidder to participate in
tender be will be summarily rejected. (ONGC shall not be
responsible for any postal delay).
8. The successful bidder has to give an undertaking that they
will provide all the necessary certificates / documents for
enabling ONGC to avail in put VAT Credit and CENVAT
credit benefits (wherever applicable), in respect of the
payments of VAT, Excise Duty, Service Tax etc which are
payable against the contract (if awarded) along with
documentary evidence for payment of excise duty and
service tax as applicable under the law.
9. For any clarification please log on to our website
“tenders.ongc.co.in”
Tender issuing and receiving
Office address
Tender
issuing/receiving/leave
reserve office address
K.A.KATYARI CE (P),Contact Cell , 111, Dronagiri Bhavan,
ONGC Ltd., Uran Plant, Uran-400702, District : Raigad
V.K.GUPTA CE (E), Contact Cell , 111, Dronagiri Bhavan,
ONGC Ltd., Uran Plant, Uran-400702, District : Raigad
Tender submission address Tender box kept at the Office of DGM (P),I/C Contact Cell ,
Room No.116, Dronagiri Bhavan, ONGC, Uran Plant, /Chief
Engineer (P), Room No.111, Dronagiri Bhavan, Uran-400702,
Distt.- Raigad.

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INDEX
ANNEXURE – I
INSTRUCTION TO BIDDERS
S.No. Clause P. No.
1. Eligibility of the Bidder 09
2. Tender Fee 09
3. Transfer of Bidding Document 09
4. Cost of Bidding 09
5. Content of Bidding Document 10
6. Amendment to Bidding Documents 11
7. Language and Singing of Bid 11
8. Clarification in respect of incomplete Offers 12
9. Documents comprising the Bid 12
10. Price Schedule 13
11. Price Bid 14
12. Income Tax Liability 14
13. Vague and Indefinite Expressions 15
14. Period of Validity of Bids 15
15. Bid Security 16
16. Telex/ Telegraphic/ Telex/ Xerox/ Photo Copy Bids 17
17. Sealing and marking of Bids 17
18. Deadline for submission of Bids 18
19. Late Bids 18
20. Modification and Withdrawal of Bids 18
21. Opening of Bids 18
22. Evaluation and Comparison of Bids 19
23. Unsolicited Post tender Modification 19
24. Examination of Bids 20
25. Specifications 20
26. Contacting the ONGC 20
27. Award Criteria 20
28. ONGC’s Right to Accept any Bid and to reject any or all Bids 20
29. Notification of Award 20
30. Mobilization Period 21
31. Signing of Contract 21
32. Performance Security 21
33. Correspondence 21
34. Representation from the Bidder 22
Appendix – 1 Bidding Document Acknowledgment Proforma 23

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Appendix – 2 Bid Submission Proforma 24
Appendix – 3 Agreement 25
Appendix – 4 Proforma of Bank Guarantee towards Bid Security 27-29
Appendix – 5 Check List 30-31
Appendix – 6 Bidders Past Services (Similar) Proforma 30
Appendix – 7 Authorization Letter for Attending Tender Opening 31
Appendix - 8 Proforma Certificate on Relatives of Directors of ONGC 32
Appendix – 9 Proforma for declaration & undertaking by bidder 33
Appendix – 10 Proforma for Health, Safety & Environment 34
Appendix –11 Proforma for EPF norms Compliance 44
Appendix – 12 Proforma for payment through electronic
mechanism
53
Appendix- 12A&B Proforma for parant company guarantee 54-56

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ANNEXURE – II
GENERAL CONTRACT CONDITIONS
S.No. Clause P. No.
1. Definitions 57
2. Scope of Work/ Contract 61
3. Duration of the Contract 61
4. Notices and Addresses 61
5. Duties and Power/ Authority 62
6. Contract Document 64
7. Remuneration and Terms of Payment 66
8. Claims/ Taxes & Duties, fees and Accounting 66
9. Performance 65
10. Performance Bond 66
11. Security Deposit 66
12. Forfeiture of SD/ Bank Guarantee 66
13. Time Period of the Contract 67
14. Period of Liability 67
15. Discipline 67
16. Safety and Labour Laws 67
17. Secrecy 67
18. Statutory Requirement 72
19. Insurance 72
20. Indemnity Agreement 78
21. Termination 79
22. Severability 79
23. Consequential Damages 79
24. Liquidated Damages (LD) 81
25. Change in Laws 82
26. Liability of the Government of India 83
27. Force Majeure 84
28. Employment by Firms to Officials of ONGC 84
29. Preference to Local Companies 84
30. Jurisdiction and Applicable Law 84
31. Arbitration 85
32. Labour Laws Arbitration & other Legal matters 80
33. Observance of Labour Laws 86
34. Payment of Wages to Labours 87
35. Govt. Directives on Employment of Labour 91
36. Continuance of the Contract 91
37. Interpretation 91
38. Entire Agreement 91

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39. Site Pollution Responsibility 92
40. General Obligations 92
41. Safety & Security Code for ONGC 96
42. Issue/ Return of Photo Gate Passes 98
43.
Appendix – 1 Proforma of Bank Guarantee towards Performance
Security
108-
111
44. BEC & BEC Matrix 112-137
45. Scope of Work 138-154
46. Schedule of Rates 155-158
47. Price bid format 159-164

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ANNEXURE- I
INSTRUCTIONS TO BIDDERS
A. INTRODUCTION
1.0 ELIGIBILITY AND EXPERIENCE OF THE BIDDER:-
1.1(a) The bidder should have EPF account and must submit the copy of EPF allotment
letter as a proof of having EPF account and latest remittance made to the office of
regional Provident Fund Commissioner. In case the bidder is not having EPF Code
number at the time of submission of Bid, an undertaking should be furnished by the
Bidder that he will obtain a EPF Code number from the Regional Provident Fund
Commissioner and submit the notarized copy of EPF allotment letter issued in the
firm’s name by Regional Provident Fund Commissioner and latest Challan for
monthly remittances of EPF contributions of contract employees engaged by him to
Regional Provident Fund authorities along with first Invoice submitted for payment
against the work order.
1.1 (b) The bidder must submit copy of registration certificate either under Shops &
Establishment Act or Under Company’s Act.
1.1 (C) The bidder must have executed the job of fabrication of heat exchanger/re-tubing of
exchanger in any Hydrocarbon industries/ Petrochemical / /Refineries /Fertilizers
Plant/Power Plant/Industrial Unit/Public or Private Sector Organization Unit during
last 7 years from the date of opening of the bid, should be either of the following:-
 Three similar completed works each costing not less than the amount
equal to Rs.29,32,504/- (Rupees Twenty Nine Lac Thirty Two Thousand
Five Hundred Four Only)
 Two similar completed works each costing not less than the amount equal
to Rs. 36,65,630/- (Rupees Thirty Six Lac Sixty Five Thousand Six Hundred
Thirty only)
 One similar completed work costing not less than the amount equal to Rs.
58,65,008/- (Rupees Fifty Eight lac Sixty Five Thousand Eight Only)
1.2 Details of experience and past performance of the bidder on works/ jobs done of
similar nature in the past and details of current work in hand and other contractual
commitments, indicating areas and clients are to be submitted along with the
techno-commercial bid.
2.0 TENDER FEE
2.1 The offer will not be considered without tender fee. The Government Departments
are exempted from payment of tender fee.

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2.2 Refund of tender fee
In the event a particular tender is cancelled, the tender fee will be refunded to the
concerned Bidder.
3.0 TRANSFER OF BIDDING DOCUMENT
The Bidding document is not transferable.
4.0 COST OF BIDDING
The Bidder shall bear all costs associated with the preparation and submission of its
bid, and the ONGC will in no case be responsible or liable for those costs, regardless
of the conduct or outcome of the bidding process.
B. THE BIDDING DOCUMENT
5.0 CONTENT OF BIDDING DOCUMENTS
5.1 The services required, bidding procedures and contract terms are described in the
bidding document. In addition to the Invitation for Bids, the bidding documents
include:
ANNEXURE- I: = Instructions to Bidders with following Appendices
Appendix 1 = Bidding Document Acknowledgement Proforma
Appendix 2 = Bid submission Proforma
Appendix 3 = Bid submission Agreement Proforma.
Appendix 4 = Bid Bond Bank Guarantee Proforma
Appendix 5 = Checklist
Appendix 6 = Proforma for Bidders past services (similar)
Appendix 7 = Proforma of Authorization Letter for attending Tender
Opening
Appendix 8 = Proforma of Certificate on Relatives of Directors
Appendix 9 = Proforma of Declaration & undertaking by Bidders
Appendix 10 = Health, Safety & Environment (Hse) Management During
Contracts
Appendix 11
Appendix 11A
= Compliance by the contractor of EPF
norms/regulations as per statutory requirement.
Format For Regret Letter To Be Submitted On The
Letter Head Of The Bidder
Appendix 12
Appendix 12A&B
= Proforma for payment by electronic payment
mechanism
Proforma for agreement between bidder and parent
company and for parent company guarantee
ANNEXURE- II = General Conditions of Contract (GCC) with following
appendices.

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Appendix 1 = Proforma of Performance Bond Bank Guarantee.
ANNEXURE- III = Bid Evaluation Criteria & BEC Matrix.
ANNEXURE-IV
ANNEXURE –V
= Scope of work, Technical Specifications
Schedule of Rates
5.2 The bidders are expected to examine all instructions, forms, terms and specifications
in the bidding documents. Failure to furnish all information required by the bidding
documents will be at the bidder’s risk. Tenders not complying with tender conditions
and not conforming to tender specifications will result in the rejection of its bid
without seeking any clarifications. Also, bidders are expected to visit the site for
assessment of quantum of jobs before submission of their offers preferably on the
day of Pre-bid conference.
6.0 AMENDMENT TO BIDDING DOCUMENTS
6.1 No change in specifications and tender conditions will be permissible after bid
opening.
6.2 At any time prior to the deadline for submission of bids, the ONGC may, for any
reason, whether at its own initiative or in response to
6.3 All prospective Bidders who have received the bidding documents will be notified of
the amendments in writing.
6.4 In order to allow prospective Bidders reasonable time in which to take the
amendments in to account in preparing their bids, the ONGC may, at its discretion,
extend the deadline for the submission of bids.
C. PREPARATION OF BIDS
7.0 LANGUAGE AND SIGNING OF BID
7.1 The bid prepared by the bidder and all correspondence and documents relating to
the bid exchanged by the Bidder and the ONGC shall be written in English language.
Supporting documents and printed literature furnished by the Bidder may be in
another language provided they are accompanied by an accurate translation of the
relevant passages in English, in which case, for purposes of interpretation of the bid,
the translation shall prevail.
7.2 Bids shall be submitted in the prescribed bid Proforma as per appendices 1 to 12 of
Annexure-I. The prescribed Proforma at Appendices of Annexure I, duly filled in and
signed should be returned intact whether quoting for any item or not. When items
are not being tendered for, the corresponding space should be defaced by some
such words as "Not Quoting".

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7.3 In the event of the space on the bid Proforma being insufficient for the required
purpose, additional pages may be added. Each such additional page must be
numbered consecutively, showing the tender number and should be duly signed. In
such cases reference to the additional page(s) must be made in the bid. Bidders are
requested to note that they have to number all the pages serially of their offers
without fail.
7.4 The bid Proforma referred to above, if not returned or if returned but not duly filled
in will be liable to result in rejection of the bid.
7.5 The Bidders are advised in their own interest to ensure that all the points brought
out in the check list & BEC Matrix are complied with in their bid failing which the
offer is liable to be rejected.
7.6 The bids can only be submitted in the name of the Bidder in whose name the bid
documents were issued by ONGC. The bid papers, duly filled in and complete in all
respects shall be submitted together with requisite information and Annexure /
Appendices. It shall be complete and free from ambiguity, change or interlineations.
7.7 The bidder should indicate at the time of quoting against this tender their full postal
and telegraphic/telex /fax addresses and also similar information in respect of their
authorized agents in India, if any.
7.8 The Bidder shall sign its bid with the exact name of the firm to whom the contract is
to be issued. The bid shall be duly signed and sealed by an executive officer of the
Bidder's organization. Each bid shall be signed by a duly authorized officer and in the
case of a Corporation the same shall be sealed with the corporation seal or
otherwise appropriately executed under seal.
7.9 The bidder shall clearly indicate their legal constitution and the person signing the
bid shall state his capacity and also source of his ability to bind the Bidder.
7.10 The power of attorney or authorization, or any other document consisting of
adequate proof of the ability of the signatory to bind the bidder, shall be annexed to
the bid. ONGC may reject outright any bid not supported by adequate proof of the
signatory's authority.
7.11 The Bidder, in each tender, will have to give a certificate in its offer, that the terms
and conditions (Annexure I and II), as laid down in this bidding document are
acceptable to it in toto.
Any interlineations, erasures or overwriting shall be valid only if they are initialed by
the person or persons signing the bid.

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7.12 The complete bid including the prices must be written by the bidders in indelible ink.
Bids and or prices written in pencil will be rejected.
8.0 CLARIFICATION IN RESPECT OF INCOMPLETE OFFERS
8.1 ONGC has to finalize its purchase within a limited time schedule. Therefore, ONGC
will not seek any clarifications in respect of incomplete offers.
8.2 Prospective bidders are advised to ensure that their bids are complete in all respects
and conform to ONGC's terms, conditions and bid evaluation criteria of the tender.
Bids not complying with ONGC's requirement will be rejected out rightly without
seeking any clarification.
9.0 DOCUMENTS COMPRISING THE BID
9.1 The bid prepared by the Bidder shall comprise the following components, duly
completed:
a) Price schedule.
b) Documentary evidence establishing that the Bidder is eligible to bid and is qualified
to perform the contract if its bid is accepted. The documentary evidence of the
Bidder's qualifications to perform the Contract, if its bid is accepted, shall establish
to the ONGC's satisfaction:
(I) That the Bidder meets all the criteria prescribed in the Bid Evaluation Criteria
& BEC Matrix (Annexure-IV).
c) Documentary evidence that the services to be rendered by the Bidder conform to
the requirements of bidding documents.
d) The Un-priced bid Proforma i.e. Schedule of Rate format provided in the tender
document is also to be enclosed along with technical bid but leaving the price
columns blank or unwritten. Bidder are advised not to add any terms & conditions /
deviations in their price bid and if found any deviations / terms & conditions after
opening of price bid of the firm, the offer submitted by the firm will be rejected out
rightly.
e) The documentary evidence of conformity of the services to the bidding documents
may be in the form of literature, drawings and data and shall consist of:
1) A detailed description of essential technical and performance characteristics of
the services.

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2) An item-by-item commentary on the ONGC’s technical specifications
demonstrating conformity to the provisions of the technical specifications of the
bidding document.
f) BID SECURITY/ BID BOND:-
g) The bidders will have to furnish EMD for Rs 1,46,650/- (Rupees One Lac Forty Six
Thousand Six Hundred Fifty Only) in the form of crossed demand draft to be
drawn in favour of Dy General Manager (F&A), ONGC, Uran Plant, Uran, issued from
any nationalized / Scheduled Commercial Bank of India or in the form of bid bond/
bank guarantee with a validity of 120 days (including 30 days claim period) from the
date of opening of tender as per Appendix – 4 of Annexure - I, having full contents /
paragraphs, provided in the tender document along with their technical bid. The
EMD submitted by the bidders shall be refunded after the finalization of the contract
in the form of Cheque against Demand Draft submission and in case of bank
guarantee, same will be released & interest on it shall not be payable. Any change in
contents / paragraph of the Bid Bond format as provided in the tender document will
be sole reason for rejection of offer out rightly.
PRICE SCHEDULE
9.2 The Bidder shall complete the appropriate price schedule furnished in the bidding
document, indicating the services to be provided as per the work scope and
schedule of rates thereof.
9.3 Price Bid
9.3.1 The bidders shall indicate on the appropriate price schedule the net unit prices
(wherever applicable) Schedule of Rates format should be read with all other
Sections of this bid package. No bid will be accepted on any forms other than the
one provided by the ONGC in its tender and such offer submitted by the bidder will
be out rightly rejected.
9.3.2 Prices quoted by the bidder shall be firm during the bidder’s performance of the
contract and not subject to variation on any account.
9.3.3 Discount:
Bidders are advised not to indicate any separate discount. Discount, if any, should
be merged with the quoted prices. Discount of any type, indicated separately, will
not be taken into account for evaluation purpose. However, in the event of such an

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offer, without considering discount, is found to be lowest, ONGC shall avail such
discount at the time of award of contract.
9.4 CONCESSIONS PERMISSIBLE UNDER STATUTES
Bidder, while quoting against this tender, must take cognizance of all concessions
permissible under the statutes including the BENEFIT UNDER CENTRAL SALE TAX
ACT, 1956, failing which it will have to bear extra cost where Bidder does not avail
confessional rates of levies like customs duty, excise duty, sales tax, etc. ONGC will
not take responsibility towards this.
10.0 INCOME TAX LIABILITY
The bidder will have to bear all Income Tax liability both corporate and personal tax.
11.0 BID CURRENCIES
Bidders should quote firm prices in Indian rupee only. Prices quoted in any other
currency shall not be considered.
12.0 PAYMENT CLAUSE
No advance payment and mobilization / demobilization charges at any stage and at
any time will be made to the contractor.
100% payment for the quoted item shall be made within 21 calendar days after
satisfactorily completion of exchanger job duly inspected & certified by user
representative/EIC as per scope of work. if the Performance Bank Guarantee for
Security Deposit is submitted as per BEC Clause B.2.9 And raised the invoice as per
Clause No 7.3 of Annexure II of Tender document
The bill is to be duly certified & verified for payment by Engineer-In-Charge.
12.1 Deduction of taxes / duties shall be made as per applicable laws.
12.2 The final bill of the work shall be cleared only after submitting the proof of surrender
of all photo gate passes issued to the contractor. The proof of surrender of photo
gate passes has to be obtained from issuing authority, and to be submitted to
Engineer-In-Charge before getting cleared the final bill.
12.3 Receipts for payment made on account of a work, when executed by a firm on
partnership must also be signed by the serving partners, except where the
contractors are described in their tenders as a firm in which case the receipts must

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be signed in the name of the firm by one of the partners, or by some person having
authority to give effectual receipt for the same.
12.4 Payment may be made to the contractor through ECS /STEP. Hence Contractor has
to furnish the following information to ONGC.
(a) Contractor’s Bank Account No.
(b) Bank Code.
(c) Branch name and address.
(d) MICR Code Number.
13.0 VAGUE AND INDEFINITE EXPRESSIONS
13.1 Bids qualified by vague and indefinite expressions such, as "Subject to availability"
etc. will not be considered.
14.0 PERIOD OF VALIDITY OF BIDS
14.1 The Bid shall be valid for acceptance for the period of 90 Days from the date of
opening of tender as indicated in the "INVITATION FOR BID/ BEC" (hereinafter
referred to as validity period) and shall not be withdrawn on or after the
opening of bids till the expiration of the validity period or any extension agreed
thereof.
14.2 In exceptional circumstances, prior to expiry of the original bid validity period, the
ONGC may request the bidder for a specified extension in the period of validity.
The requests and the responses shall be made in writing. The Bidder will undertake
not to vary / modify the bid during the validity period or any extension agreed
thereof. Bidder agreeing to the request for extension of validity of offer shall be
required to extend the validity of Bid Security correspondingly.
15.0 BID SECURITY
15.1 The Bid Security is required to protect the ONGC against the risk of Bidder's
conduct, which would warrant the security’s forfeiture in pursuance to clause 16.7
15.2 Government Departments and Public Sector Undertakings are exempted from
payment of Bid Security.
15.3 The Bidders not covered under Para 16.2 above must enclose with their offer (in
case of two bid systems, with techno-commercial bid) bid security. The amount
for bid security has been indicated in the "Invitation for Bid".
15.4 The Bid Security shall be acceptable in any of the following forms:

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i) Bank Draft in favour of ONGC valid for 180 days from its date of opening of
technical bid.
ii) Bank Guarantee in the prescribed format as per Appendix 4, valid for 30 days
(Thirty) beyond the date of required validity of offer. The bank guarantee
by domestic bidders will have to be given from the Nationalized / Scheduled
banks, on non-judicial stamp paper as per stamp duty applicable at the
place from where the bid has emanated. The non-judicial stamp paper
should be in the name of the issuing bank.
15.5 ONGC shall not be liable to pay any bank charges, commission or interest on the
amount of Bid Security.
15.6 Subject to provisions in Para 16.2 above, offers without Bid Security will be ignored.
15.7 The Bid Security shall be forfeited by ONGC in the following events:
(a) If Bid is withdrawn during the validity period or any extension thereof duly
agreed by the Bidder.
(b) If Bid is varied or modified in a manner not acceptable to ONGC during the
validity period or any extension of the validity duly agreed by the Bidder.
(c) If a Bidder, having been notified of the acceptance of its bid, fails to furnish
Security Deposit/Performance Bank Guarantee (Performance Security)
within 15 days of notification of such acceptance.
15.8 The Bid Security of unsuccessful Bidders will be returned on finalization of the bid.
The Bid Security of successful bidder will be returned on receipt of Security
Deposit/Performance Bond (Performance Security).
15.9 OFFERS WITH FAX BID BONDS
Normally offers received along with Fax Bid Bond shall not be considered.
However, ONGC reserves the right to consider the offer, provided it is followed by
confirmatory original Bid Bond executed in prescribed Proforma and legally
operative on or before the date fixed for opening of bids (techno-commercial bid
opening date in case of TWO BID SYSTEM) and received by tender inviting
authority within 15 days of opening date of bids (techno-commercial bid opening
date in case of Two Bid System),
If Bidder fails to submit original Bid Bond with the same content as in Fax Bid
Bond and in accordance with bidding document, irrespective of their
status/ranking in tender, the bid will be rejected and ONGC may consider to debar
the Bidder from participating against its future tenders.

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15.10 TELEX/TELEGRAPHIC/TELEFAX/XEROX/PHOTOCOPY BIDS:
15.11 Telex/Telegraphic/Tele-fax/ Xerox/ Photocopy bids will not be considered.
D. SUBMISSION AND OPENING OF BIDS
16.0 SEALING AND MARKING OF BIDS.
16.1 The original copy of the Bid is to be submitted in a double cover. The inner cover
should be sealed and superscribed as "Tender Number: - UP14C13001 and due for
opening on 06.05.2013 AT 1700 Hrs.” The outer cover should duly bear the tender
number and date of closing/ opening prominently underlined, along with the
address of ONGC’s office, as indicated in Invitation for Bids. The tenders are to be
submitted on or before 1600 hrs. on 06.05.2013 as mentioned in NIT.
16.2 The inner cover shall also indicate the name and address of the Bidder to enable
the bid to be returned unopened in case it is declared "late".
16.3 The right to ignore any offer, which fails to comply with the above instructions, is
reserved. Only one bid should be included in one cover.
16.4 In case of "Two Bid System" offers are to be submitted in triple sealed covers. The
first inner sealed cover will contain Techno-Commercial bids having all details but
with price column blanked out. However a tick mark (√) shall be provided against
each item of the price bid format to indicate that there is a quote against this item
in the Priced Commercial bid. This cover will clearly be superscribed with "Techno-
Commercial bid" along with tender number and item description. The second
sealed inner cover will contain only the price schedule duly filled in and signed and
will be clearly super scribed with “PRICE BID" along with tender number. These
two covers shall be put into outer cover and sealed. The outer cover should duly
bear the tender number and date of closing/ opening prominently underlined,
along with the address of this office.
16.5 Price bids, which remain unopened with ONGC, will be returned to the concerned
bidders within 5 (five) working days of receipt of Performance Guarantee Bond(s)
from the successful bidder(s).
16.6 Any change in quotation after opening of the tender WILL NOT BE CONSIDERED.
16.7 ONGC will not be responsible for the loss of tender form or for the delay in postal
transit.
17.0 DEAD LINE FOR SUBMISSION OF BIDS

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17.1 The Bid must be received by the ONGC at the address specified in Invitation for Bids
not later than 1500 Hrs (IST) on the notified date of closing of the tender. Offers
sent by hand delivery should be put in the Tender Box at the specified office not
later than 1500 Hrs. (IST) on the specified date. All out-station tenders, if sent by
post, should be sent under registered cover.
18.0 LATE BIDS
18.1 Bidders are advised in their own interest to ensure that bid reaches the specified
office well before the closing date and time of the bid.
18.2 Any bid received after dead line for submission of bid, will be rejected and returned
unopened.
19.0 MODIFICATION AND WITHDRAWAL OF BIDS
19.1 No bid may be modified after the dead line for submission of bids.
20.0 OPENING OF BIDS
20.1 The bid will be opened at 1700 Hrs. (IST) on the date of opening indicated in
"INVITATION FOR BID". The Bidder or his authorized representative may be
present at the time of opening of bid on the specified date, but a letter in the form
annexed at Appendix- 7 of Annexure I hereto must be forwarded to this office
along with bid and a copy of this letter must be produced in the office by the
person attending the opening of bid. Unless this letter is presented by him, he may
not be allowed to attend the opening of bid.
20.2 In case of unscheduled holiday on the closing/opening day of bid, the next working
day will be treated as scheduled prescribed day of closing/opening of bid; the time
notified remaining the same.
E. EVALUATION OF BIDS
21.0 EVALUATION AND COMPARISON OF BIDS
21.1 Evaluation and comparison of bids will be done as per provisions of Bid Evaluation
Criteria & BEC Matrix at Annexure-IV.
22.0 UNSOLICITED POST TENDER MODIFICATIONS:
22.1 Unsolicited post-tender modifications will lead to straight away rejection of the
offer.

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23.0 EXAMINATION OF BID
23.1 The ONGC will examine the bids to determine whether they are complete, whether
any computational errors have been made, whether required sureties have been
furnished, whether the documents have been properly signed and whether the bids
are generally in order.
23.2 The ONGC will determine the conformity of each bid to the bidding documents.
Bids falling under the purview of “Rejection Criteria” of the bid Evaluation Criteria
of the bidding document will be rejected.
24.0 SPECIFICATIONS:
24.1 The Bidder must note that its Bid will be rejected in case the tender stipulations are
not complied with strictly or the services offered do not conform to the required
specifications indicated therein. The lowest Bid will be determined from among
those Bids, which are in full conformity with the required specifications.
25.0 CONTACTING THE ONGC
No bidder shall contact the ONGC on any matter relating to its bid, from the time of
the opening to the time the contract is awarded.
AWARD OF CONTRACT
26.0 AWARD CRITERIA.
The Corporation will award the contract to the successful bidder whose bid has been
determined to be in full conformity to the bid documents and has been determined
as the lowest evaluated bid.
27.0 ONGC’S RIGHT TO ACCEPT ANY BID AND TO REJECT ANY OR ALL BIDS.
27.1 ONGC reserves the right to reject, accept or prefer any bid and to annul the bidding
process and reject all bids at any time prior to award of contract, without thereby
incurring any liability to the affected Bidder or Bidders or any obligation to inform
the affected Bidder or Bidders of the ground for ONGC’s action. The ONGC also
reserves to itself the right to accept any bid in part or split the order between two
or more bidders.
28.0 NOTIFICATION OF AWARD (NOA)
28.1 Prior to the expiration of the period of bid validity, the ONGC will notify the
successful bidder in writing that its bid has been accepted.

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28.2 The notification of award will constitute the formation of the contract.
28.3 Upon the successful bidder’s furnishing performance security, pursuant to Clause
No. 15.8, the ONGC will promptly notify each unsuccessful bidder and discharge
their bid securities.
29.0 MOBILISATION PERIOD
Successful bidder has to mobilize & lift the exchanger within 15 days from the date
of placement of LOA.
30.0 SIGNING OF CONTRACT
30.1 The successful bidder is required to sign a formal detailed contract with ONGC
within a maximum period of 30 days of date of Fax order / LOI / NOA. Until the
contract is signed, the Fax order/ LOI / NOA shall remain binding amongst the two
parties. In case of delay in signing the contract on the part of ONGC, contractor shall
be paid 80% of the applicable rates falling due as per the contractual obligations on
adhoc basis, till formal signing of the contact, after which the balance of due
payments shall be released / adjusted against regular bills. However no payment
will be made and mobilization will not be deemed completed, when the delay is on
the part of the contractor to sign the contract, as per draft contract at Annexure-II of
the tender.
31.0 PERFORMANCE SECURITY
31.1 Within 15 (fifteen) days of the receipt of notification of award from the ONGC, the
successful Bidder shall furnish the Performance Security in accordance with the
conditions of the contract, in the Performance Security Form provided at Appendix
1 of Annexure II of the bidding documents, or another form acceptable to the ONGC.
31.2 Failure of the successful Bidder to comply with the requirement of Clause 15.7(C)
shall constitute sufficient grounds for the annulment of the award and forfeiture of
the bid security, in which event the ONGC may make the award to the next lowest
evaluated bidder or call for new bids.
32.0 CORRESPONDENCE.
32.1 ONGC’s Telex/ telegraphic/ fax No. 022-27228211 / cable address is and Grams:
COMONG, URAN.
32.2 All correspondence from Bidders/ contractor shall be made to the office of the
Purchase Authority from where this tender has emanated.

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32.3 All correspondence shall bear reference to bid number.
33.0 REPRESENTATION FROM THE BIDDER:
Representation(s) if any, in connection with the processing of the tender may be
sent directly to Dy General Manager(p), 116, Dronagiri Bhavan, Uran Plant, Uran -
400702, Dist. Raigad, Maharashtra.

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ANNEXURE – I APPENDIX - 1
BIDDING DOCUMENT ACKNOWLEDGEMENT PROFORMA
Dated:.................................
DGM(P)-I/C-Contract Cell,
Oil & Natural Gas Corporation Ltd.
Mumbai Region, Uran Plant, Uran-400702.
Dist.-Raigad, Maharashtra State.
Dear Sirs,
We hereby acknowledge receipt of a complete set of Bidding Documents consisting of Five
Annexure (along with their Appendices) enclosed to the "Invitation for Bid” pertaining to “
Job of Re-tubing of heat exchanger “Re-tubing of heat exchangers E-112D, E-512B and E-
2503 A/B of LPG 1, 2 & CFU Plant at Uran”.
Tender No. MR /URAN/28/C/CC/ 59P/2012-13/UP14C13001
We have noted that the closing date for receipt of the tender by ONGC is 06.05.2013 at
1400 hrs. (IST) and opening at 1500 hrs. (IST) on the same day.
We guarantee that the contents of the above said Bidding Documents will be kept
confidential within our organization and text of the said documents shall remain the
property of ONGC and that the said documents are to be used only for the purpose
intended by ONGC.
Our address for further correspondence on this tender will be as under:
……………………………………………………….
……………………………………………………….
TELEX NO:
FAX NO:
TELEPHONE NO: Yours faithfully,
PERSONAL ATTENTION OF:
(IF REQUIRED) (BIDDER WITH SEAL)

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Note: This form should be returned along with offer duly signed.
ANNEXURE – I
Bid Submission Proforma
APPENDIX - 2
Tender No............................ Contractor's Telegraphic Address:
______________________ ________________________
Telephone No.
TELEX NO:
FAX NO:
To,
DGM(P)-I/C CONTRACT CELL,
Dist.-Raigad, Maharashtra State
Dear Sirs,
1. I/We hereby offer to supply the services detailed in schedule hereto or such portion
thereof as you specify in the Acceptance of Tender at the price given in the said
schedule and agree to hold this offer open till 05.08.2013
2. I/We have understood and complied with the "Instructions to Bidders” at Annexure - I,
"Bid Evaluation Criteria" at Annexure IV and accepted the "General Terms and
Conditions" at Annexure II for providing services and have thoroughly examined and
complied with the specifications, drawings, Special Conditions of Contract and/or
pattern stipulated at Annexure III hereto and am/are fully aware of the nature of the
service required and my/our offer is to provide services strictly in accordance with the
requirements.
3. The following pages have been added to and form part of this tender:-
4. Agreement at Appendix 3 on purchase of Bidding documents and submission of Tender
has been duly signed and returned herewith.
Yours faithfully,
Signature of Bidder
Address
Dated
Signature of witness
Address

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Note: This form should be returned along with offer duly signed.

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ANNEXURE – I
APPENDIX - 3
AGREEMENT
No. Dated
Dist: Raigad, Maharashtra State
SUB: BIDDING DOCUMENT.
Ref: TENDER No. MR /URAN/28/C/CC/ 59P/2012-13/UP14C13001
ONGC and the Bidder agree that the Notice Inviting Tenders (NIT) is an offer made on the
condition that the Bid would be kept open in its original form without variation or
modification for a period of 90 days AND THE MAKING OF THE BID SHALL BE REGARDED AS
AN UNCONDITIONAL AND ABSOLUTE ACCEPTANCE of this condition of the NIT. They
further agree that the contract consisting of the above conditions of NIT as the offer and
the submission of Bid as the Acceptance shall be separate and distinct from the contract
which will come into existence when bid is finally accepted by ONGC. The consideration
for this separate initial contract preceding the main contract is that ONGC is not agreeable
to sell the NIT to the Bidder and to consider the bid to be made except on the condition
that the bid shall be kept open for 90 (Ninty) days after the last date fixed for the receipt
of the bids and the Bidder desires to make a bid on this condition and after entering into
this separate initial contract with ONGC. ONGC promises to consider the bid on this
condition and the Bidder agrees to keep the bid open for the required period. These
reciprocal promises form the consideration for this separate initial contract between the
parties.
If Bidder fails to honour the above terms and conditions, ONGC shall have unqualified,
absolute and unfettered right to encash / forfeit the bid security submitted in this
behalf.
Yours faithfully yours faithfully
(BIDDER) (Tender Issuing Authority ONGC)
(One copy of this agreement duly signed must be returned along with offer.)

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ANNEXURE – I
APPENDIX - 4
PROFORMA OF BANK GUARANTEE TOWARDS BID SECURITY BID BOND
Ref. No.................... Bank Guarantee No………..........
Dated ..………………...
To,
DGM(P)-I/C CONTRACT CELL
Dear Sirs,
1) Whereas Oil & Natural Gas Corporation Ltd. Incorporated under the Companies Act,
1956, having its registered office at Jeevan Bharati, Tower-II, 124 Connaught Circus,
New Delhi - 110001 - India and one of its offices at Mumbai Region,
Dronagiri Bhavan, Uran Plant, Uran-400702, Dist.-Raigad, Maharashtra (hereinafter
called `ONGC' which expression shall unless repugnant to the context or meaning
thereof include all its successors, administrators, executors and assignees) has
floated a Tender No. ________________ and M/s ____________________________
having Head/Registered office at _______________________________ (hereinafter
called the 'Bidder' which expression shall unless repugnant to the context or
meaning thereof mean and include all its successors, administrators, executors and
permitted assignees)have submitted a bid Reference No........................
and Bidder having agreed to furnish as a condition precedent for participation in
the said tender an unconditional and irrevocable Bank Guarantee of Indian Rupees (in
figures)___________________ (Indian Rupees (in words)_________________ only) for
the due performance of Bidder's obligations as contained in the terms of the Notice
Inviting Tender (NIT) and other terms and conditions contained in the Bidding
documents supplied by ONGC which amount is liable to be forfeited on the
happening of any contingencies mentioned in said documents.
2) We (name of the bank)_________________ registered under the laws
of_____________ having head/registered office at _________ (hereinafter referred
to as "the Bank" which expression shall, unless repugnant to the context or meaning
thereof, include all its successors, administrators, executors and permitted
assignees) guarantee and undertake to pay immediately on first demand by ONGC,
the amount of Indian Rs.______ (Indian Rupees_______ (in words) _______________
only) in aggregate at any time without any demur and recourse, and without ONGC
having to substantiate the demand. Any such demand made by ONGC shall be
conclusive and binding on the Bank irrespective of any dispute or difference raised by
the Bidder.

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3) The Bank confirms that this guarantee has been issued with observance of appropriate
laws of the country of issue.
4) The Bank also agree that this guarantee shall be irrevocable and governed and
construed in accordance with Indian Laws and subject to exclusive jurisdiction of
Indian Courts of the place from where tenders have been invited.
5) This guarantee shall be irrevocable and shall remain in force upto ________________
which includes thirty (30) days after the period of bid validity and any demand in
respect thereof should reach the Bank not later than the aforesaid date.
6) Notwithstanding anything contained hereinabove, our liability under this Guarantee is
limited to Indian Rs. (in figures) _________________ (in words) ________________
only) and our guarantee shall remain in force until (indicate the date of expiry of
bank guarantee) _________.
We must receive any claim under this Guarantee before the expiry of this Bank
Guarantee. If no such claim has been received by us by the said date, the rights of ONGC
under this Guarantee will cease. However, if such a claim has been received by us by the
said date, all the rights of ONGC under this Guarantee shall be valid and shall not cease until
we have satisfied that claim. In witness whereof, the Bank, through its authorized officer,
has set its hand and stamp on this ........ day of ........... at .....................
WITNESS NO. 1
(Signature) (Signature)
Full name and official address (in
legible letters)
Full name, designation and official address
(in legible letters) with Bank stamp.
WITNESS NO. 2
(Signature) (Signature)
Full name and official address (in
legible letters)
Attorney as per Power of Attorney
No........….…….. Dated …………
Note:
(i) This Bank Guarantee/all further communications relating to the Bank Guarantee
should be forwarded to Chief Engineer (E), I/C Contract Cell, Room No.-102,
Dronagiri Bhavan, Uran Plant, Uran –400702.
(ii) Bank guarantee, duly executed as per the above format, is to enclosed with the offer

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INSTRUCTIONS FOR FURNISHING BANK GUARANTEE
TOWARDS BID SECURITY
1. The Bank Guarantee by Indian Bidders will be given on non- judicial stamp paper as per
stamp duty applicable at the place where the tender has emanated. The non-judicial
stamp paper should be in name of the issuing Bank.
2. Foreign Bidders are requested to execute Bank Guarantee as per law in their country.
3. Please indicate the currency in which Bank Guarantee is being given Indian Rupees have
been mentioned only for illustration. Therefore, in case where Bank Guarantee is being
given in a currency other than Rupees, these terms may be deleted and replaced by
relevant currency.
4. The expiry date as mentioned in Clause 5 & 6 should be arrived at by adding 30 days to
the date of expiry of the bid validity unless otherwise specified in the bidding
documents.
5. The Bank Guarantee by Indian bidders will be given from Nationalized/Scheduled Banks
only. The Foreign bidders will give Bank Guarantees from an Indian Bank situated in their
city. In case no Indian Bank is situated in bidder’s city then Bank Guarantee from foreign
Bank acceptable to ONGC (whether situated in bidder's country or in India) will be
considered. If any foreign bidder desires to furnish guarantee from a bank other than
any Indian Bank, such bidder should furnish collateral security/guarantee/confirmation
from any foreign banks operating in India or the state Bank of India.

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CHECK LIST
The bidders are advised in their own interest to ensure that the following points/aspects in
particular have been complied with in their offer failing which the offer is liable to be
rejected.
1. Please tick whichever is applicable and cross whichever is/are not applicable.
2. Please fill up the BEC Matrix in the given format and sign it on each page.
3. Please sign each sheet of the offer.
4. Please number the each & every page of the offer serially.
5. Please submit the tender document copy duly signed & seal on each & every page of
it.
6. The checklist duly filled in must be returned along with the offer.
COMMERCIAL
1.1 Whether requisite tender fee has been paid?
Yes No Not Applicable
1.2 If so, furnish the following: -
By IPO/Bank Draft/ Cashier's Cheque
Name of the Bank/post office
Value
Number of IPO/Bank Draft/Cashier's Cheque/Banker’s Cheque
Date of issue of IPO/Bank Draft/Cashier's Cheque/ Banker’s Cheque
1.3 Whether Bank Draft/ Bank Guarantee/ Banker’s Cheque/ cashier’s Cheque/ proof of
opening of Letter of Credit for the requisite earnest money has been enclosed with
the offer?
1.4 If so furnish the following: -

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i. Name of the Bank
ii. Value
iii. Number
iv. Date of issue
v. Period of validity of the Bank Draft/Bank Guarantee/ Letter of Credit.
(The validity of Bank Draft should not be less than 150 days from the date of opening
of tender).
1.5 Has the bidder's past experience Proforma (Appendix-6) been carefully filled and
enclosed with the offer?
Yes No
1.6 Whether firm prices have been quoted?
Yes No
1.7 Whether rates have been quoted exactly as per the price bid format?
1.8 If the Bidder is seeking business with ONGC for the first time, has he given the details
of the parties to whom the offered items/services have been provided in past along
with their performance report?
Yes No
1.9 Whether Appendices 2 & 3 of Annexure-1 of the bidding document in original, duly
filled in and a confirmation that clauses of Annexure I and II are complied / accepted,
enclosed with the offer?
Yes No
1.10 Whether all the clauses of the bidding document are accepted?
Yes No
1.11 Whether details of your registration under Sale Tax/ Central Sales Tax/ Works
Contract Tax/ Service Tax have been indicated in the offer?

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1.12 Whether the Bidder has quoted after taking into account various incentives and
concessions permissible under statutes?
(Signature of the Bidder & Seal of the firm)
ANNEXURE – I
APPENDIX - 6
BIDDERS PAST SERVICES (SIMILAR) PROFORMA
SL.
NO.
NAME & ADDRESS
OF CLIENT
PERIOD DESCRIPTION OF
SERVICES
COMPLETED
SUCCESSFULLY
REMARK
FROM TO
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
NOTE: CERTIFICATES FROM CLIENTS TO BE ENCLOSED ALONG WITH THIS PROFORMA.

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Signature of the Bidder ___________________________
Name _________________________________________
Seal of the Company _____________________________
ANNEXURE – I Appendix - 7
AUTHORISATION LETTER FOR ATTENDING TENDER OPENING
NO. Date
To,
SUBJECT: TENDER NO: UP14C13001 DUE ON 06.05.2013
Sir,
Mr...............………………………………………………................. has been authorized to be present at
the time of opening of above tender due on................ at ....................., on my/our
behalf.
Yours faithfully
Signature of Bidder

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Copy to:
I/C, Contract Cell,
Room No. 116/ 111, Dronagiri Bhavan,
ONGC, Uran Plant, Uran – 400 702, Dist:
Raigad
- for information and for production before
the concerned ONGC officials at the time
of opening of bids.

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ANNEXURE – I
APPENDIX - 8
PROFORMA CERTIFICATE ON RELATIVES OF DIRECTORS OF ONGC
This has reference to our proposed contract for Rs. ___________________ regarding
___________________________________________________________________________
to be entered in to with Oil and Natural Gas Corporation Limited (ONGC).
For the purpose of Section 297/299 of the Companies Act, 1956, an extract given here
under, we certify that to the best of my/ our knowledge:
(i) I am not a relative of any Director of ONGC.
(ii) We are not a firm in which a Director of ONGC or his relative is a partner.
(iii) I am not a partner in a firm in which a Director of ONGC or his relative is a partner.
(iv) We are not a private company in which a Director of ONGC is a Member of Director.
(v) We are not a company in which Directors of ONGC hold more than 2% of the paid-up
share capital of our company or vice-versa.
Authorized Signatory of the Contracting Party
Place:
Date:

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ANNEXURE – I APPENDIX – 9
PROFORMA OF DECLARATION & UNDERTAKING BY BIDDER
To,
DGM(P)-I/C-CONTRACT CELL,
TENDER NO. UP14C13001
Sir,
1. We ______________________________________ (name of the firm) hereby declare
to the effect that neither We, nor any of our allied concerns, partners or associates or
directors or proprietors involved in any capacity, are currently serving any banning orders
issued by ONGC debarring them from carrying on business dealings with ONGC.
2. We ______________________________________ (name of the firm) hereby undertake
that we will provide all the necessary certificates / documents for enabling ONGC to avail in
put VAT Credit and CENVAT credit benefits (wherever applicable), in respect of the
payments of VAT, Excise Duty, Service Tax etc which are payable against the contract (if
awarded) along with documentary evidence for payment of excise duty and service tax.
3. We _______________________________________ (name of the firm) hereby
undertake that we shall submit notarized copy of requisite category ( Maintenance & Repair
) of service tax registration certificate ( as per nature / service of contract ) along with first
invoice submitted for payment against this purchase order , if awarded the job.
4. We _______________________________________ (name of the firm) hereby
undertake that we shall obtain EPF registration number / certificate ( as per nature / service
of contract ) if awarded the job & shall submit the requisite EPF registration certificate ,
copy of EPF remittance along with the first invoice submitted for payment against this
purchase order.
Also we do hereby undertake that we shall maintain EPF details of engaged contractual
manpower as per statutory requirement as per enclosed EPF details Proforma given at
Annexure – I, Appendix-11 @ page no.- 37 & shall comply the prevailing EPF
norms/regulations/statutory guidelines laid by the central government/state government in
this regard.
Yours faithfully
Signature of the Bidder ……………………………………
Name ……………………………………
Seal of the Company ……………………………………
Yours faithfully

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Signature of Bidder with seal
ANNEXURE – I APPENDIX – 10
Tender No. UP14C13001
HEALTH, SAFETY & ENVIRONMENT (HSE) MANAGEMENT DURING CONTRACTS
Objective
Accident free execution of all works/contracts
Goals
1. To provide a HSE guide to the prospective bidders/contractors, so that they are
made aware of the prevailing HSE practices at ONGC Uran Plant and expectations
from the contractors.
2. This should guide them in appropriate costing of the project, and also help them
execute the contracts in a safe manner.
Please note that –
 The HSE requirements of ONGC can be elaborated in the Pre Bid Conference with all
the bidders.
 There shall be Pre job safety meeting between the successful bidder and ONGC,
before start of the work.
 There shall be regular safety meetings during the execution of the contract.
 In case, the contractor has a HSE manual; there shall be a bridging document
between ONGC & the contractor for common understanding.
CLAUSE I
INSTRUCTIONS TO BIDDERS / CONTRACTORS ON HEALTH SAFETY & ENVIROMENT (HSE)
While at ONGC Uran Plant, everyone (employees of all kind including contractual, and
visitors) has to–
i. Adhere to Acts, Rule and Regulations issued by Central & State Government (i.e Govt
of India and Govt of Maharashtra) e.g. Petroleum Act, Factories Act, Environment
Protection Act, Labour Act etc.
ii. Follow ONGC’s HSE policy which is issued by the Chairman & Managing Director
ONGC.

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iii. Follow Health, Safety & Environment practices as per national and international
benchmarks. ONGC Uran plant has been certified for Quality, Health, Safety &
Environment (QHSE) Integrated Management System consisting of ISO 9001:2008,
ISO 14001:2004 and OHSAS 18001:2007.
4. Adhere to Standards & Codes for products and work practices followed at ONGC Uran
Plant as per national and international benchmarks. e. g. IS, API, NEMA, ASTM etc.
5. Adhere to the specific rules and procedures followed at Uran plant for ensuring
safety e.g.
 Gate pass for entry in plant/office,
 Vehicle entry permit for entry of vehicles in plant and in process area
 Permit To Work system for carrying out Hot jobs, Entry to confined
spaces, working at heights, Excavation, Cold
works, Electrical lock out, Radiography
 Incident reporting system for reporting any undesirable incident
 Change Management system for carrying out any change / modification in
the plant
 Personal Protective Equipment to be strictly used while working
 Tool Box Talk before commencement of any job
The details of above systems and other safety precautions along with written procedures
and document flow charts etc will be given at the time of Pre Bid conference / signing
contract agreement.
CLAUSE II
The contractor has to particularly ensure the following –
i. Medical examination – Medical fitness of the employees for undertaking a particular
kind of job should be ascertained before employment. The employees deputed at
Uran for work should undergo medical examination (pre employment & periodical)
as per provisions of clause 73-V of Maharashtra Factories Rules 1963.
ii. Working hours – of their workmen are strictly as per provisions of Factories Act.

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iii. Lifting machines, chains, ropes, and lifting tackles – The use/inspection/certification
of lifting machines, chains, ropes, and lifting tackles should be as per provisions of
clause 64 of Maharashtra Factories Rules 1963. The record of inspection/certification
by competent person (approved by Directorate of Industrial Safety & Health) should
be maintained at site.
iv. Vehicle Entry Permit – Only the vehicles having valid permit are allowed inside the
plant. The contractor shall ensure that the vehicles intended for entry in the plant
fulfill the requirements of Vehicle Entry Permit. This requires that the vehicle should
be in roadworthy condition, and must be fitted with PESO approved spark arrestor.
Some of the necessary documents are driver license for the appropriate class of
vehicle, load test certificate for the cranes, fitness certificate from RTO, permission
for carrying of hazardous chemicals, insurance, PUC, registration etc. Please note
that with such vehicle entry permit, the vehicle can move in white areas/roads of the
plant. For entry in process area, separate permission from shift in-charge shall be
obtained.
v. Scaffolding – The material should be of industrially accepted high standard. Ensure
that the ground is firm before erecting any scaffold. Scaffolding material should be
of industrially accepted high standard, normally should be made of steel/ metallic
frame and tested for the load as well as stability. It should be erected by scaffolding
professionals. Scaffoldings should be inspected and certified for use daily. Record of
such inspection is to be maintained.
vi. Temporary electrical connections – Requisition for temporary electrical connection
should be made in a standard format. The wiring should be such that, there is no
scope of electrocution and burning/sparking. The earthing/bonding and the
insulation should be proper and of adequate rating. Separate earth pits to be made if
required. The cable and the fittings should be of proper rating. Protective relays
should be installed wherever required. The electrical fittings/panels shall be weather
proof/ flameproof depending on the place of its location. Plant’s hazardous area
classification shall be referred for this purpose. Each feeder shall be sealed so that

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there is no possibility of entry of any rodent/ lizards etc. Power distribution board
shall have adequate ingress protection. Rubber mat shall be placed on the floor
around the distribution board.
vii. Barricading – If a hot job is to be carried out within the battery limits of running unit
or within hazardous area; adequate barricading in form of welding booth or
barricade made from tin/asbestos sheets should be provided.
viii. Simultaneous operations – Operations which are potentially hazardous must not be
undertaken simultaneously. For example; blinding/de-blinding of hydrocarbon
pipelines should not be done when other hot job (cutting/welding) is going on in the
near vicinity.
ix. Hand tools – The hand tools used must be of standard make and fit for use. If work is
to be done within the battery limits of running unit or within hazardous area; utmost
care shall be taken for prevention of spark while using the hand tools. The hammers
and scrapers in such case should be of brass.
x. Environment protection – The contractor while working in the plant area shall
ensure that their activities / operations do not contravene with the Environment
Protection Act 1986 and the rules therein. The contractor shall ensure that the
hazardous waste generated by him is disposed of safely as per MPCB requirements.
xi. Gas detection system – theTheTheThere is an existing gas (Hydrocarbon) detection
system in the plant. In case of longer duration works; the contractor shall install his
own hydrocarbon gas detection system with suitable number of detectors,
annunciator panel and hooter within his work area. For short duration works, regular
monitoring by portable gas detectors shall be done. Also, in case of any gas/fire
alarm or siren from the plant or contractor’s work area, all hot jobs must be stopped
immediately.
xii. Excavation/Trenching/ Road cutting – As a part of excavation permit; it is required
to obtain clearance from electrical, instrumentation & infocom departments. Care
shall be taken for avoiding caving in of the dug up trench. This may require providing
additional supports or temporary supporting structure on the inside walls or proper

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angle to the side walls. Adequate bank slope shall be made as per soil type. The
excavated soil, stock pile or heavy equipment should be kept at least one meter
away from the trench. Safe means of getting in and out of the trench should be
made near to work area. Barricade shall be provided surrounding the excavation
area.
In case any job requires ‘road cutting’, special permission shall be obtained as per
permit to work system before start of the work.
xiii. Confined space entry/Vessel Entry – No person shall enter the vessel / confined
space without a valid vessel entry permit. The permit requires testing of air sample
in the confined space/vessel. The air in the confined space/vessel must be suitable /
safe for human consumption. No person shall be allowed to work in the confined
space/vessel for a longer duration. Record must be maintained for personnel entry
and exit from the confined space/vessel. The work in confined spaces should be
done as per Buddy system.
xiv. Radiography – Only authorized persons shall handle the radioactive materials. The
area must be cordoned off properly.
xv. Working at height – All works above two meters height must be done with a valid
Hot Work Permit. Persons must work with full body harness safety belt and harness
must be secured properly. It also should be ensured that there is no other
simultaneous work going on just below the work at height.
xvi. Hot works – Any job involving naked flame or any job involving/creating spark or
high heat are termed as Hot Works and a valid Hot Work Permit must be obtained
for such jobs. This is required to be renewed in every shift. It has to be ensured that
the area where such job is to be carried out, should be free from combustible
materials.
xvii. Material handling - No one is allowed to ride on blocks, hooks, and suspended
loads. Guy ropes must not be fastened to existing equipment, pipeline, tank
supports, Load must not remain supported for an unreasonable length of time by

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any means (Mechanical/ Hydraulic etc.). Suspended load must not be left
unattended.
xviii. Gas cylinder – All gas cylinders must have a valid test certificate. The contractor
must use only the certified gas cylinder within their validity period. The contractor
must adhere to Explosives Act 1884/ Gas Cylinder rules 2004 while using gas
cylinders in the plant.
xix. Machine tools – Machine tools e.g. grinders, cutter etc must be ISI certified/standard
make and safe for use.
xx. Housekeeping – The contractor shall maintain proper housekeeping in their work
area in order to ensure safety and good environment. It should be ensured that the
work area is left clean at end of the work. Contractor’s equipment, tools and tackles
should not cause hindrance in the escape route.
xxi. Illumination – It should be ensured that, all the works are carried out in adequate
light for proper visibility.
xxii. Training & Competency – The contractor employees should undergo safety briefing,
tool box talk and formal training in safety (in-house or external). In case of contracts,
involving a large number of persons, an adequate number of persons must be
trained in first aid. It will be contractor’s responsibility to ensure that their
employees are competent to the perform the job assigned to them.
xxiii. Security – The contractor must employ personnel only after police verification. The
personnel must have valid gate pass for entry in the plant. The passes shall be
renewed periodically and on completion of work. The passes shall be returned to the
security section without fail. It also must be ensured that, their employees leave the
plant premise after duty hours.
xxiv. PPE – The contractor must provide standard quality Personal Protective Equipment
(PPE) like cotton dungarees, industrial shoes & helmet. Apart from these,
appropriate PPE depending on the job like safety goggle, safety belt, gloves, ear
plugs/muffs, dust masks, chemical suit, welding gloves and glass etc should be

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provided to his workmen before start of the work and ensure that they wear it while
working.
xxv. Emergency Response Plan – The contractor should have an Emergency Response
Plan for the job undertaken. This should dovetail with ONGC’s Disaster Management
Plan.
xxvi. Audit/Inspection – The HSE performance of the contractor is subject to
audit/inspection by ONGC officers.
xxvii. Accident/Incident reporting – All minor/major accidents/incidents shall be reported
/recorded as per existing procedure at ONGC Uran Plant. Also any unsafe condition
should be brought to the notice of Engineer in-charge. The contractor shall submit a
report on HSE performance during periodic project review meeting.
CLAUSE III
GENERAL SAFETY & SECURITY NORMS WHILE WORKING IN ONGC
DO’S
1. Ensure an operational area entry pass (pink colour) before entry into operational
areas (Operational areas include CSU, GSU, LPG, CFU, C2C3, LAN/LPG/C2C3 storage,
Terminal, Slug catcher, Flare area, gas compressors etc.). Those who do not possess
the valid pass should not enter the operational area.
2. Before starting any job, make sure that you have obtained necessary ‘permit to
work’ from ONGC.
3. Tool Box Talk prior to commencement of any hot job is mandatory.
4. In case of chemical spill on the body or in the eyes, use safety shower to wash
immediately. Contact Occupational Health Centre (Tel No. 4555 to 4559) or bring
the affected person to the doctor immediately.
5. Adequate number of certified First Aiders should be available with the contractor at
site. In case of emergency, these first aiders should respond immediately. ONGC
Doctor is available at Occupational Health Center/Dispensary.
6. Use only safety torch certified for use in hazardous areas.

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7. Remove all flammable materials from the site of welding (e.g. dry grass, gunny bags,
tarpaulin, wooden plank etc.)
8. In case of fire, inform fire station (Tel No. 4444, 4445, 4446) immediately.
9. Use only brass tools (or non sparking tools) while working inside the operational
area.
10. Ensure that during arc welding, the electrode holder is effectively insulated and
properly maintained.
11. Use 3-pin connection for portable grinders.
12. Provide handrails at the sides of the scaffold walk ways to avoid any fall.
13. Avoid shock loads e.g. dropping heavy objects or jumping on the platforms.
14. Keep wrenches and spanners free of oil and grease to avoid spillage from hand.
While working at height on scaffold, use proper container to keep the tools when
not in use.
15. Replace or repair hand tools e.g. hammers, wrenches, screw drivers etc. if found
defective.
16. Dispose off all oil rags, rubbish and papers into proper bins.
17. Report even smallest injury to the doctor and also to the supervisor.
18. Park the crane in safer place, when not in use, with parking brake.
19. Keep tall portable ladders in a safe place, when not in use.
20. Wear safety belt and lifeline while working at height.
21. Obtain permit for carrying vehicle, crane, engine driven pump, engine driver vibrator
and concrete mixer into operating plant area.
22. Beware of the height while moving below overhead electric transmission lines.
23. Check periodically the condition of slings. Use only tested slings for lifting of loads.
24. The contractor’s employees should not use compressed air to clean clothes, hair or
hands, as the pressure is high enough to cause injury. Explosive liquids such as
Naphtha etc shall not be used as cleaning agent. Use only approved cleaning agents.
25. High pressure water from fire water or service/cooling water lines should not be
used for cleaning/bathing.

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DONT’S
1. Do not carry lighters, matches, transistors, ordinary torches, camera or any other
electronic/ electrical items inside the operational area.
2. Do not jump over/ cross the operational area fencing.
3. Never smoke inside the plant.
4. Do not use any portable hand lights in any location inside the operational area unless
explosion proof.
5. Do not use welding set, if it is not properly earthed.
6. Never use any make shift electrical connections. There should not be any loose
electrical connection.
7. Never carry electrode holder in the arm, since it is often sweaty.
8. Do not enter any confined space like sump, tank, vessel etc. without permit.
9. Do not cut any road without permit.
10. Do not hook up any job or carry out any welding, cutting close to the operational
area without permit.
11. Do not stand on any piping/tubing. Also do not tie any rope/sling to any
piping/tubing.
12. Do not operate any kind of valve, switch, push buttons etc without permission of
ONGC Engineer In-charge.
13. While using crane, do not swing a load near people.
14. Never look directly to the arc produced when welding without eye protection.
15. Do not panic in any emergency. On hearing of plant’s main siren, stop all hot jobs
and contact your supervisor and ONGC engineers at site for further action.
16. Do not block the ways for emergency aid.
17. Do not rest under moving load of crane.
18. Do not walk along the sides of any excavation.
19. Do not use a defective tool.
20. Do not run or shout inside plant unnecessarily.
21. Do not loiter near any operating unit, unless you have a job to perform.

46 | P a g e
22. Do not walk on pipelines.
23. Do not play with compressed air hose, steam etc.
24. Do not use full/ empty drums as work support for any job or in place of ladder.
25. Do not use air, water, steam hoses unless they are properly secured.
26. Do not try to dry your clothes on steam lines or any other hot surfaces.
27. Do not leave tools or materials at height where they may accidentally fall on persons
below.
28. Do not consume alcoholic drinks within the plant area.
29. Do not use shoes with nails.
30. Do not misuse, tamper any fire fighting equipments.
31. Do not use fire water for any other purpose (e.g. washing hands or clothes etc.)
32. Never go nearer to any high voltage source, unless authorized.
33. Do not park the crane in any place to cause hindrance to others.
34. Never over load the crane or any other lifting device. Notice safe working load
(SWL) should be displayed on the lifting device.
35. Do not use a ladder, which is defective in any respect e.g. broken, missing or split
side rails or rungs.
36. Do not throw rubbish here and there.
37. Never misuse/ tamper protective kits.
38. Do not allow accumulation of dry grass/vegetation at any place.
CLAUSE IV
MISCONDUCT
The under mentioned acts of the employees of the Contractor, shall amount to
misconduct and the employees concerned shall be liable to disciplinary action:
1. Tampering Fire Extinguisher in no Fire condition.
2. Using Fire buckets, Fire hydrant, delivery hoses & branches for any purpose
other than fire fighting without the knowledge of Fire Department.
3. Smoking in ONGC premises.

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4. Carrying gas lighter, match box/ battery operated (unauthorized)
equipment in operational areas.
5. Carrying vehicles without spark arrestor in operating areas.
6. Giving false fire alarm, intentionally.
7. Fighting, Gambling, Horseplay or other misconduct is not permitted on the
site. Threatening another employee or visitor will not be tolerated. Non-
compliance will result in disciplinary measure, which could include
immediate expulsion.
8. Pushing or crowding at elevators, entrances/ exits or on stairways or on
board of vehicles. This may endanger oneself as well as others.
CLAUSE V
The contractor shall maintain following records at the worksite –
1. Pre employment & Periodic Medical examination of their workmen
2. Inspection / testing of tools & tackles by competent authority of Govt of
Maharashtra
3. Work permits/lockouts and vehicle entry permits
4. Leave with wages
5. Duty roaster
6. Wages and Provident Fund
7. Any other document required by law

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ANNEXURE – I Appendix – 11
Compliance by the contractor of EPF norms/regulations as per statutory requirement.
EPF Details to be maintained & provided by the contractor
Proforma – “PFD”
SUB: PARTICULARS OF PF CONTRIBUTION FOR THE MONTH OF YEAR
(1) Name of the Firm/ Agency/ Contractor ___________________________ Nature of
Contract : Job/ Service contract, AMC,
(2) Postal address of the Contractor
______________________________
(3) Phone No. of the Contractor
__________________________________
(4) Fax No. of the Contractor
___________________________________
(5) Address of PF office from where EPF Code No.
has been allotted: ____________________
(6) EPF Code No. allotted by PF office
_____________________
(14)
Details of
contract
labour
engaged
by the
contractor
Categor
y
No. of
Workers
Prevailin
g Min.
wages
Unskille
d

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(7) Address of ESIC office from where ESI Code No.
has been allotted: ___________________
(8) ESI Code No. allotted by ESIC Office
(9) Period of Contract : From____________ to
______________
(a) Extension period of contract, if any From
_________ to _______
(b) Place where contract workmen are working
(10) Labour Licence No.
________________________ dtd.
____________
(11) Validity period of Labour Licence
From ___________ To _____________
(12)Details of Deposition of contribution towards
EPF
(a) EPF Challan No. ___________ Amount
____________ Date ___________
(13)Details of Deposition of contribution towards ESI
(a) ESI Challan No. _______________
Amount _________________ Date _________
Semi
skilled
Skilled
Highly
skilled
Total
CERTIFIED THAT
I have paid the notified minimum wages to my contractual workers as per the agreement.
The above information is correct to the best of my knowledge.
In case nay discrepancies or irregularties is /are noticed in this agreement, then ONGC is
free to inform the PF/ESIC Authorities.

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Within one month on completion/expiry of the contract, I shall fill up the prescribed Forms
for withdrawal or transfer of PF/Pension Account in favour of my contractual workmen
under control and intimate to Principal Employer.
Before the completion of contract, I shall serve one month notice to all my contractual
workers, informing that their services will be terminated.
Within one month on completion/expiry of the contract, I shall pay all the dues/ terminal
dues such as leave with wages, bonus (if applicable), Gratuity (if applicable), to all my
contractual workmen, failing which my Bank Guarantee/ Security Deposit may be withheld
by ONGC.
Date:
Place:
Signature & Seal of the Contractor

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ANNEXURE – I APPENDIX – 11A
FORMAT FOR REGRET LETTER TO BE SUBMITTED ON THE LETTER HEAD OF THE BIDDER
(IN CASE THE BIDDER IS NOT SUBMITTING HIS OFFER)
Ref No: ___________ Dated: ________
To,
DGM(P)-I/C-CONTRACT CELL,
Oil & Natural Gas Corporation Ltd
Mumbai Region, Uran Plant, Uran-400702
Sub: Regret Letter
Ref: Tender No UP14C13001
Dear Sir,
With reference to subject tender, we are unable to quote due to the reason mentioned
below (√ marked). We are returning the total tender document to you.
1) The item/service does not fall in our product/servicing range
2) We do not meet BEC (Bid Evaluation Criteria) as specified in tender
3) We cannot meet the technical specifications as specified in tender
4) There is an order overbooking
5) Any other reason (please specify)
6) We need some more time for submission of offer and hence request for extension of
bid submission date
Yours faithfully,
(Seal & Signature of the Bidder)

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PARTICULARS OF VENDOR REQUIRED FOR PURPOSE OF MAKING PAYMENT THROUGH
ELECTRONIC PAYMENT MECHANISM
(PLEASE ATTACH ONE CANCELLED CHEQUE)
(1) Vendor/Customer Name: _______________________________________
(2) Complete Address _______________________________________
_______________________________________
_______________________________________
_______________________________________
(3) Bank’s Name _______________________________________
(4) Beneficiary A/c No. _______________________________________
(5) Account Type _______________________________________
(6) Branch Name _______________________________________
(7) Bank Address _______________________________________
_______________________________________
_______________________________________
(8) MICR Code _______________________________________
(9) Bank IFSC Code : _______________________________________

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Authorized Signatory with Name & seal of Bidder
ANNEXURE – I APPENDIX – 12A
FORMAT OF AGREEMENT BETWEEN BIDDER AND THEIR PARENT COMPANY (TO BE MADE
ON STAMP PAPER OF REQUISITE VALUE AND NOTORISED)
This agreement made this day of month year by and between M/s.
____________________(Bidder's particular) ___________ hereinafter referred to as bidder
of the first part and M/s. (Parent Company's particulars) hereinafter referred to as
"Parent Company" on the other part, whereas M/s. Oil & Natural Gas Corporation Limited
(hereinafter referred to as ONGC) has invited offers vide their tender No.
_________________________________________________________________________
for and whereas M/s.
_________________________________________________________________________
(Bidder) intends to bid against
the said tender and desires to have a financial and technical support of M/s.
_______________(Parent Company) and whereas Parent Company represents that they
have gone through and understood the requirements of subject tender and are capable and
committed to provide the services as required by the bidder for successful execution of the
contract, if awarded to the bidder.
Now, it is hereby agreed to by and between the parties as follows:
1. ______________M/s. (Bidder) will submit an offer to ONGC for the full scope of work
as
envisaged in the tender document as a main bidder and liaise with ONGC directly for
any clarifications etc. in this context.
2. M/s.(Parent Company) as a sub-contractor undertakes to provide financial,
technical support and expertise, expert manpower and procurement assistance and
project management to support the bidder to discharge its obligations as per the Scope
of work of the tender / Contract for which offer has been made by the Parent Company
and accepted by the bidder.However, as a minimum, following services will be
necessarily covered by the Parent Company:
3. This agreement will remain valid till validity of bidder's offer to ONGC including
extension if any and till satisfactory performance of the contract in the event the
contract is awarded by ONGC to the bidder
4. It is further agreed that for the performance of work during contract period bidder
and Parent Company shall be jointly and severely responsible to ONGC for satisfactory
execution of the contract.
5. However, the bidder shall have the overall responsibility of satisfactory execution of
the contract awarded by ONGC.
In witness whereof the parties hereto have executed this agreement on the date
mentioned above.
For and on behalf of For and on behalf of
(Bidder) (Parent Company)
Witness:

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1) 1)
2) 2)
ANNEXURE – I APPENDIX – 12B
PARENT COMPANY GUARANTEE
DEED OF GUARANTEE
THIS DEED OF GUARANTEE executed at ........................ this .......... day of ............. by
M/s
................................... (mention complete name) a company duly organized and existing
under the laws of...........................(insert jurisdiction/country), having its Registered Office
at
......................................................hereinafter called "the Guarantor" which expression shall,
unless executed by or repugnant to the subject or context thereof, be deemed to include
its successors and permitted assigns.
WHEREAS
M/s Oil & Natural Gas Corporation Limited, a company duly registered under the
Companies Act 1956, having its Registered Office at 8th
floor, Jeevan Bharti, Tower-ll, 124,
Indira Chowk
(Connaught Circus), New Delhi, India, and having an office, amongst others, at .........................
(insert purchase centre address) hereinafter called "the Corporation" which expression
shall
excluded by o r repugnant to t he context t hereof, bed eemed to i nclude i ts successor
And assigns, invited tender number ..................for ..........on ..................
M/s ............................ (mention complete name), a company duly organized and existing
under the laws of ..................... (insert jurisdiction/country), having its Registered Office at
.............................. (give complete address) hereinafter called "the Company"
which
expression shall, unless excluded by or repugnant to the subject or context thereof, be
deemed to include its successor and permitted assigns, *a wholly owned subsidiary of the
Guarantor, have, in response to the above mentioned tender invited by the Corporation,
submitted their bid number .............................. to the Corporation with one of the
condition that the Company shall arrange a guarantee from its parent company
guaranteeing due and satisfactory performance of the work covered under the said tender i
ncluding any change. therein as may be deemed appropriate by the Corporation at any
stage. The Guarantor represents that they have gone through and understood the
requirement of the above said tender and are capable of and committed to provide
technical, financial and such other supports as may be required by the Company for
successful execution of the same.

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The Company and the Guarantor have entered into an agreement dated as per which the
Guarantor shall be providing technical, financial and such other supports as may be
necessary for performance of the work relating to the said tender.
Accordingly, at the request of the Company and in consideration of and as a requirement
for the Corporation to enter into agreement(s) with the Company, the Guarantor hereby
agrees to give this guarantee and undertakes as follows:
1. The Guarantor (Parent Company) unconditionally agrees that in case of non-
performance by the Company of any of its obligations in any respect, the Guarantor shall,
immediately on receipt of notice of demand by the Corporation, take up the job without
any demur or objection, in continuation and without loss of time and without any cost to
the Corporation and duly perform the obligations of the Company to the satisfaction of the
Corporation. In case the Guarantor also fails to discharge its *strike out, if not applicable
obligations herein and complete the job satisfactorily, the Corporation shall have absolute
rights for effecting the execution of the job from any other person at the risks and costs of
the Guarantor. The Guarantor also undertakes to make good and loss that may be caused
to the Corporation for non-performance or unsatisfactory performance by the Guarantor
or the Company of any of their obligations.
2. The G uarantor agrees that the Guarantee herein contained shall remain valid and
enforceable till the satisfactory execution and completion of the work (including
discharge of the warranty obligations) awarded to the Company.
3. The Guarantor shall be jointly with the Company as also severally responsible for
satisfactory performance of the contract entered between the Company and the
Corporation.
4. The liability of the Guarantor, under this Guarantee, is limited to the value of the
contract entered between the Company and the Corporation i.e. up to .................
This
will, however, be in addition to the forfeiture of the Performance Guarantee
furnished by the Company.
5. The Guarantor represents that this Guarantee has been issued after due observance
of the appropriate laws in force in India. The Guarantor hereby undertakes that the
Guarantor shall obtain and maintain in full force and effect all the governmental and
other approvals and consents that are necessary and do all other acts and things
necessary or desirable in connection therewith or for the due performance of the
Guarantor's obligations hereunder.
6. The Guarantor also agrees that this Guarantee shall be governed and construed in

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accordance with the laws in force in India and subject to the exclusive jurisdiction of
the courts of.............. , India.
7. The Guarantor hereby declares and represents that this Guarantee has been given
without any undue influence or coercion from any person and that the Guarantor
has full understood the implications of the same.
8. The Guarantor represents and confirms that the Guarantor has the legal capacity,
power and authority to issue this Guarantee and that giving of this Guarantee and
the performance a nd o bservations o f t he o bligations hereunder d o notc
ontravene a ny existing law or any judgement.
For & on behalf of (Parent Company)
Witness :
1.
2.

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ANNEXURE - II
CONTRACT AND GENERAL CONTRACT CONDITIONS
(To be signed with the successful bidder)
This CONTRACT is made and entered into on this …..day of …Two thousand and …. by and
between OIL & NATURAL GAS CORPORATION LIMITED, a CORPORATION registered under
the Companies Act 1956, having its registered office at Jeevan Bharati, Tower-II, 124,
Connaught Circus, New Delhi- 110 001, India and one of its work center at Mumbai Region,
Uran Plant, Uran-400702, Dist-Raigad, Maharashtra State (hereinafter referred to as
“CORPORATION” which expression shall include its successors, administrators, executors
and assignees) on the one part and M/s ……………., a company registered under the
companies Act with its Registered office at ……… referred to as the “CONTRACTOR” (which
expression shall include its successors, administrators, executors and permitted assignees)
on the other part.
Whereas CORPORATION is desirous of …………… (Description of services) for carrying out
Corporation’s operations conforming to specifications as set forth in the Scope of Work at
Annexure-III of this agreement.
And Whereas the CONTRACTOR represents that it has the necessary experience for carrying
out CORPORATION's operations as referred to herein and has submitted a bid for providing

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the required services against CORPORATION’s Tender No………. all in accordance with the
terms and conditions set forth herein and any other reasonable requirements of the
CORPORATION from time to time.
And Whereas CORPORATION's has accepted the bid of the CONTRACTOR and has placed Fax
order / Letter of Intent /Notification Of Award vide its letter ……….. dated…. On the
CONTRACTOR.
Now it is hereby agreed to by and between the parties as under:
1.0 DEFINITIONS:
1.1 Unless inconsistent with or otherwise indicated by the context, the following terms
stipulated in this CONTRACT shall have the meaning as defined hereunder.
1.2 CONTRACT
Shall mean a written CONTRACT signed between ONGC and the CONTRACTOR (the
successful bidder) including subsequent amendments to the CONTRACT in writing
thereto.
1.3 CORPORATION/ ONGC:
Shall mean OIL & NATURAL GAS CORPORATION LTD., India and shall include its legal
representatives, successors and permitted assignees.
1.4 SITE
Shall mean the place in which the operations/services are to be carried out or places
approved by the ONGC for the purposes of the CONTRACT together with any other
places designated in the CONTRACT as forming part of the site.
1.5 CORPORATION’S SITE REPRESENTATIVE/ENGINEER
Shall mean the person or the persons appointed by ONGC from time to time to act
on its behalf at the site for overall co-ordination, supervision and project
management at site.
1.6 CONTRACTOR:

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Shall mean any person/ persons/ firm/ company etc. to whom work has been
awarded and whose bid has been accepted by ONGC and shall include its authorized
representatives, successors and permitted assignees.
1.7 SUB-CONTRACT:
Shall mean order/contract placed by the CONTRACTOR for any portion of the
CONTRACTOR work sub-letted with necessary written consent of ONGC on third
party. Such sub-letting shall not relieve the CONTRACTOR from any obligation, duty
or responsibility under the contract.
1.8 SUB-CONTRACTOR:
Shall mean any person or persons or firm or their legal representatives, successors,
assignees to whom part of CONTRACTOR has been sub-letted by the CONTRACTOR
after necessary consent of ONGC.
1.9 CONTRACTOR’S REPRESENTATIVE
Shall mean such person/or persons duly appointed representative at the site and
base as the CONTRACTOR may designate in writing to the ONGC as having authority
to act for the CONTRACTOR in matters affecting the work and to provide the
requisite services.
1.10 CONTRACT PRICE
Shall mean the sum accepted or the sum calculated in accordance with the rates
accepted by ONGC and amendments thereof, and shall include all fees, registration
and other charges paid to statutory authorities without any liability on ONGC for any
of these charges. The prices will remain firm during currency of the CONTRACTOR
unless specifically agreed to in writing by ONGC.
1.11 DAY
Shall mean a calendar day of twenty-four (24) consecutive hours beginning at 0000
hours with reference to local time at the site.
1.12 EQUIPMENT/MATERIALS/GOODS:

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Shall mean and include any equipment, machinery, instruments, stores, goods which
CONTRACTOR is required to provide to the ONGC for/under the CONTRACTOR and
amendments thereto.
1.13 WORKS / OPERATIONS:
Shall mean all work to be performed by the CONTRACTOR as specified in the Scope
of Work under this CONTRACT.
1.14 GUARANTEE/ WARRANTEE:
Shall mean the period and other conditions governing the warranty/guarantee of the
works as provided in the CONTRACT.
The contractor shall warrant that every work executed hereunder shall be free from
all defects and faults in materials, workmanship, handling, etc. for a period of 12
(Twelve) months from the date of successful completion of the job and shall be of
the highest grade and consistent with established and accepted standard of
materials and workmanship of the type contracted for and in full conformity with the
design, drawing and specifications. If during the aforesaid period the work or the
part of the work is discovered to be defective or faulty or not in conformity with the
specifications (decision of ONGC on that behalf being final and binding on the
contractor), then the ONGC shall be entitled for the cost of work so found defective
and also of damages sustained as a result of such defective work. The contractor
shall, if required, also carry out repairs/replacement free of cost or at the option of
the ONGC make payment to ONGC within two months of receipt of advice, the value
thereof at the contract price and such other expenditure and damages as may arise
by reason of the breach of condition therein specified.
Nothing herein contained shall or prejudice against any other right of the ONGC on
that behalf or otherwise.
Where the Contractor does not directly execute the work itself and the warranty
given by the person/firm carrying out such work on their behalf deviates from the
above said warranty, it shall be responsibility of the contractor to abide the warranty
stipulated by the ONGC.
1.15 MOBILISATION:

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Shall mean rendering the equipment fully manned and equipped as per
CONTRACTOR and ready to begin work at site designated by ONGC after ONHIRE
survey and ONGC’s acceptance thereafter. The date and time of ONGC’s acceptance
of ONHIRE survey will be treated as the date and time of mobilization.
1.16 DEMOBILISATION:
Shall mean the removal of all things forming part of the mobilization from the site of
ONGC. The date and time of OFFHIRE survey shall be treated as the date and time of
demobilization.
1.17 DRAWINGS:
Shall mean and include all Engineering sketches, general arrangements/ layout
drawings, sectional plans, all elevations, etc. related to the CONTRACTOR together
with modification and revision thereto.
1.18 SPECIFICATIONS:
Shall mean and include detailed description, statements to technical data,
performance characteristics, and standards (Indian as well as International) as
applicable and as specified in the CONTRACT.
1.19 INSPECTORS:
Shall mean any person or outside Agency nominated by ONGC to inspect equipment,
materials and services, if any, in the CONTRACTOR stage-wise as well as final as per
the terms of the CONTRACT.
1.20 TESTS:
Shall mean such process or processes to be carried out by the CONTRACTOR as are
prescribed in the CONTRACT considered necessary by ONGC or their representative
in CONTRACT to ascertain quality, workmanship, performance and efficiency of
equipment or services thereof.
1.21 FACILITY
Shall mean all property of the ONGC owned or hired by ONGC.

62 | P a g e
1.22 THIRD PARTY
Shall mean any group, CORPORATION, person or persons who may be engaged in
activity associated with the work specified but who shall remain at an arm’s length
from the work and who shall not have a direct responsibility or authority under the
terms of this CONTRACT.
1.23 APPROVAL:
Shall mean and include the written consent duly signed by ONGC or their
representative in respect of all documents, drawings or other particulars in relation
to the CONTRACT
2.0 SCOPE OF WORK / CONTRACT:
Scope of the CONTRACTOR shall be as defined in the CONTRACT, specifications,
drawings and Annexures thereto at Annexure-IV.
3.0 DURATION OF THE CONTRACT:
The contract shall be valid for a period of 6 Months from the date of placement of
LOA.
4.0 NOTICES AND ADDRESSES:
For the purposes of this CONTRACT, the addresses of the parties will be as follows
and all correspondence and notices in relations to the present CONTRACT sent to the
parties at the addresses mentioned below shall be deemed to be sufficient service of
notice on the parties. All such notices as well as reports, invoices and other relevant
material shall be addressed to the parties as per the address given below:
4.1 OIL & NATURAL GAS CORPORATION LIMITED
For CONTRACT related communication
116, Dronagiri Bhavan, Mumbai Region,

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Uran Plant, Uran-400702, Dist.- Raigad,
Maharashtra State.
FAX: 022-27222811
For operations, reports and payments
a. Designated Engineer-in-Charge for contract execution, report & bill / payment
certification & verification.
b. Bills are to be raised in the name of Dy. General Manager (F&A), ONGC, Uran
Plant, Uran.
With a copy to:
Shri B. B.NAYAK, DGM (P) – I/C Contract Cell
116, Dronagiri Bhavan, Mumbai Region,
Uran Plant, Uran-400702, Dist.- Raigad,
Maharashtra State.
FAX: 022-27222811
4.2 CONTRACTOR’S REGISTERED OFFICE AND ADDRESS
………………………………………
………………………………………
………………………………………
Fax No………………………………
5.0 DUTIES AND POWER / AUTHORITY:
5.1 The duties and authorities of the ONGC’s Engineer-in-Charge OR Site Representative
are to act on behalf of the ONGC for:
(i) Overall supervision, co-ordination and Project Management at site
(ii) Proper utilization of equipment and services.
(iii) Monitoring of performance and progress & Payment thereof.

1324 2013 04-09-13-28-52-1365494332

1324 2013 04-09-13-28-52-1365494332

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1324 2013 04-09-13-28-52-1365494332