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Submission Manual
Step-by-step guide to submit to
a Citymart.com Call for Solutions

citymart.com

R6 2014-01-22
Go to the Call
& choose Challenge

citymart.com

Create
Showcase

Create Project
& invite stakeholders
to validate it

Submission
Complete
GO TO THE CALL
-

-

Within a Citymart.com Calls for Solutions, a
number of cities present the challenges they are
facing. You can submit to any number or all of the
challenges.
To start the submission process, choose first which
challenge you would like to submit to.
Once on the challenge page click on Submit.
You will then be asked to Login or Register with
Citymart.com.
Once you have registered you will be re-directed to
the Create a New Showcase page.
If you already have Showcases you will be shown
your list and you can update and submit one of
them.

citymart.com

Go to the
Call

Create
Showcase

Create
Project

Submission
Complete
CREATE SHOWCASE
A Showcase is an online description (as shown on the
right) of a product or service which incorporates
business development and trust-building resources.
A Citymart.com Showcase enables you to
communicate your innovative product or service with
city decision makers around the world. Access is free
to everyone registered on Citymart.com.
A Showcase can be created in 5 steps:
- Step 1: Write up Title, Problem and Solution
- Step 2: Complete Impact areas
- Step 3: Add Summary and Tags
- Step 4: Add an Image
- Step 5: Submit Showcase and start validation
process.

citymart.com

Go to the
Call

Create
Showcase

Create
Project

Submission
Complete
Step 1: write up Title, Problem and Solution
- You can now start to create your Showcase.
- The Showcase Title is always displayed in all views
and it should clearly and succinctly identify your
solution.
- The Subtitle is a short description of your solution.
- Stay concise and highlight the Problem you are
addressing and the Solution you offer.
- You can create different versions of your Showcase
to submit to different Challenges.
- New versions also allow a more personalized
approach.

citymart.com

Go to the
Call

Create
Showcase

Create
Project

Submission
Complete
Step 2: complete Impact areas
- Fill in the fields about the Impact on
Economy, Culture, Ecology and Politics of your
solution.
- Citymart.com has aligned with the UN Global
Compact Cities program to help providers report on
their solutions using the same sustainability model
as cities.
- Based on the “Circles of Sustainability”, our
evaluation model allows a more comprehensive
take on the sustainability and long-term impact of
your solution.

citymart.com

Go to the
Call

Create
Showcase

Create
Project

Submission
Complete
Step 2: Impact on Economy
- Consider the value your solution
adds to the economy of a city at
different levels. On the right are
themes to consider for Impact on
Economy. This is directly related
with the use, production and
management of resources.
- Refer to past results and other
evidence, ideally third-party, to
give confidence in your impact. If
possible, quantify impact.
Explain how you have arrived at
those numbers.

Themes to consider for Impact on Economy
•
•
•
•

• Labour and Welfare
• Technology and Infrastructure
• Wealth and Distribution

Does your solution…
•
•
•

•
•
•
•

citymart.com

Production and Resourcing
Exchange and Transfer
Accounting and Regulation
Consumption and Use

engage or contribute to a sustainable local production base?
contribute to the financial and economic sustainability of the city?
strengthen the local financial regulatory system through more
robust accounting, more transparency or monitoring?
contribute to more sustainable local consumption patterns, such as
better resource efficiency, sourcing, pricing or waste?
contribute to improved work and economic life in the city by e.g.
offering opportunities for employment, entrepreneurship or better
access to employment?
add to the accessibility and robustness of information technologies
in the city?
contribute to reduce or mitigate wealth inequality in the city?
Go to the
Call

Create
Showcase

Create
Project

Submission
Complete
Step 2: Impact on Culture
- Impact on Culture covers
relations of equality, power and
accessibility.
- Consider the value your solution
adds to the culture of a city.
- Refer to your past results and
evidence to give confidence in
your impact.
- Whenever possible quantify
impact and describe how you
arrived at those numbers.

Themes to consider for Impact on Culture
•
•
•
•

• Gender and Generations
• Enquiry and Learning
• Health and Wellbeing

Does your solution…
•
•
•
•
•
•

•

citymart.com

Identity and Engagement
Performance and Creativity
Memory and Projection
Belief and Meaning

strengthen local identities and strengthen cultural dialogue?
broaden the local artistic and cultural expression through e.g.
events, performances?
engage with the city’s history or contribute to its vision of the
future?
contribute to citizen’s sense of purpose and meaning?
improve gender equality, in particular by offering improvements
and opportunities for women & girls?
broaden the offer and strengthen the quality and participation in
learning activities in the city?
improve the level of health and well-being for all citizen groups in
the city, including mental health?
Go to the
Call

Create
Showcase

Create
Project

Submission
Complete
Step 2: Impact on Ecology
- This section focuses on issues
related with the socialenvironmental
interconnection, including
human impact.
- Consider the impact of your
solution across an array of
fields including the examples on
the right.
- Provide past results and other
evidence, ideally third-party, to
give confidence in your impact.

Themes to consider for Impact on Ecology
•
•
•
•

• Place and Space
• Constructions and Settlements
• Emission and Waste

Does your solution…
•
•
•
•
•
•
•
•

citymart.com

Materials and Energy
Water and Air
Flora and Fauna
Habitat and Food

improve the sustainability of production and sourcing of
energy, materials and food?
improve the air and water quality in the city?
mitigate climate change or its effects?
contribute to greater bio-diversity in flora and fauna in the city and
its surrounds?
improve land-use efficiency and mitigate destruction of habitat?
strengthen a sustainable urban spatial development and reduce
spread?
contribute to a more sustainable built environment?
reduce pollution, improve waste management and recycling?
Go to the
Call

Create
Showcase

Create
Project

Submission
Complete
Step 2: Impact on Politics
- Impact on Politics understands
politics in the broadest sense
and so includes all social
relations.
- It refers to
organizations, authority, legisla
tion, citizen engagement and
regulation.
- Provide evidence of the
implications that your solution
has in relation to this social
domain.

Themes to consider for Impact on Politics
•
•
•
•

• Security and Accord
• Dialogue and Reconciliation
• Ethics and Accountability

Does your solution…
•
•
•
•
•
•

•

citymart.com

Organization and Governance
Law and Justice
Communication and Movement
Representation and Negotiation

contribute to building a better system of governance for citizens?
contribute to a more transparent, effective and accountable legal
system?
broaden political expression and communications?
improve participation by citizens and groups in decisions and
political processes?
improve the security and peace, including domestic
violence, shelter for homeless or disadvantaged?
provide a voice, access or communication for marginalized
groups?
improve ethics, transparency and counter corruption?

Go to the
Call

Create
Showcase

Create
Project

Submission
Complete
Step 3: add Summary and Tags
- Fill in the Summary describing your solution.
- The Summary is shown in the default tab and
public view of any Showcase. The first 250
characters are shown in search listings.
- Use this text to draw in readers and potential
clients.

citymart.com

Go to the
Call

Create
Showcase

Create
Project

Submission
Complete
Step 3: add Summary and Tags
- You can add tags to your Showcase to
help other users to find your solution. Tags
are essential for the successful use of the
search tool at Citymart.com.
- Use <10 tags to complement the text in
your Showcase.
- Research how tags are used by similar
solutions on Citymart.com – plan your
strategy!

citymart.com

Best practice to combine tags:
•
•
•
•
•

Sector (e.g. Tourism, Transport)
Service Domain (e.g. Diabetes, Lighting)
Economic Concept (e.g. Sharing, Efficiency)
Target Group (e.g. Elderly, Children)
Function (e.g. App, Sensor, Bicycle)

Go to the
Call

Create
Showcase

Create
Project

Submission
Complete
Step 4: add an image
- Citymart.com gives you the opportunity
to add images, videos and documents
to your Showcase. This is an
incredible tool to gain visibility and also
make your showcase more accessible.
- Upload an image to better identify your
Showcase.
- This image will appear in the search
listings and in the Showcase.
- Once you have uploaded the image
give it an Image Title and an Image
Description.

citymart.com

Go to the
Call

Create
Showcase

Create
Project

Submission
Complete
Step 5: submit Showcase and start validation process
- Once all the required fields have been
completed, your Showcase is ready to submit.
- Remember that your submission will remain
incomplete until at least one project of your
Showcase is validated. The submission will
automatically be complete once the Project is
validated by your Stakeholders.
- Submit Showcase and start validation process
by clicking on To Submit.
- Accept Terms & Conditions and click again in
the following screen Submit.

citymart.com

Go to the
Call

Create
Showcase

Create
Project

Submission
Complete
CREATE PROJECT
Citymart.com offers you the opportunity to
validate your references in a trustworthy, accurate
and transparent manner.
Independent stakeholders validate the facts about
your projects so that your customers can trust
your references with confidence (as shown by the
Project Certificate on the right).
Companies need at least one validated project
linked to their Showcase to submit to
Citymart.com Calls for Solutions.

citymart.com

Go to the
Call

Create
Showcase

Create
Project

Submission
Complete
Validate your project
A Project on Citymart.com is the application or
implementation of your product or service in a
specific location. Once specific Project facts have
been validated by three Independent
Stakeholders, the Validated Project will appear in
the Track Record of your Showcase.
Validation can be completed in one day but it
often takes a little time for all your stakeholders to
engage. You can increase turn-around time of
validation by inviting larger numbers of
Stakeholders.

citymart.com

Validation can be completed in 5 steps:
- Step 1: Create a Project
- Step 2: Write up your Project Facts
- Step 3: Invite your Project
Stakeholders
- Step 4: Stakeholders validate your
Project Facts
- Step 5: Your Project is validated.

Go to the
Call

Create
Showcase

Create
Project

Submission
Complete
Step 1: create a Project
- Your submission will remain incomplete
until you have a Validated Project.
- To start the process of creating a Project
and inviting Stakeholders click on My
Showcases & Projects.
- Otherwise you can do it later. To start at a
later stage, go then to My Citymart.com
and click on My Showcases & Projects.

citymart.com

Go to the
Call

Create
Showcase

Create
Project

Submission
Complete
Step 1: create a Project
- Click on Create Project next to the
Showcase for which you want to create a
Project.

citymart.com

Go to the
Call

Create
Showcase

Create
Project

Submission
Complete
Step 2: write up your Project Facts
- Fill in Project Fact 1 and Fact 2 : Title and
Description.
- Click on Save and Next.
- Complete Project Fact 3: Location by
filling in the City where your Project
takes/took place and select the Country.
- Click again on Save and Next to arrive at
Project Fact 4: Project Stage(s).
- Here select the Project Stage under Type
and the start and end dates.
- Click on Save and Next. And then, to
conclude, click on Finish.

citymart.com

Go to the
Call

Create
Showcase

Create
Project

Submission
Complete
Step 3: invite your Project Stakeholders
- Go to the Stakeholders tab and click on Add
New.
- Fill in the required information for the Stakeholder
and then Save.
- Repeat this again for each new Stakeholder.
- Each added Stakeholder will appear in the
Stakeholders tab.
- Click on Send Invitation to invite each
Stakeholder.
- The list of Stakeholders shows when each
Stakeholder was last invited and if they have
accepted.
- You can also send Reminders.
- In the Facts tab you can follow the validation of
each single fact.

citymart.com

Go to the
Call

Create
Showcase

Create
Project

Submission
Complete
Step 4: Stakeholders validate your Project Facts
- Each Stakeholder will receive an invitation.
- The Stakeholder must click on the link called
HERE in the invitation.
- The Stakeholder will be automatically logged on
to Citymart.com and if not registered, become a
Citymart.com user.

citymart.com

Go to the
Call

Create
Showcase

Create
Project

Submission
Complete
Step 4: Stakeholder validate your Project Facts
- The Stakeholder will be directed to the
Showcase Project page.
- Each Project Fact will be validated by simply
clicking on Validate.
- A pop-up notification will appear after each
validation.
- A final pop-up will confirm that all four facts
have been successfully validated.

citymart.com

Go to the
Call

Create
Showcase

Create
Project

Submission
Complete
Step 5: Validation is complete
- Once three Stakeholders have sucessfully
validated your Project Facts, your Project
Validation is complete.
- You will receive an email notification.
- With a Validated Project your submission
will be complete.

citymart.com

Go to the
Call

Create
Showcase

Create
Project

Submission
Complete
Go to the Call
& choose Challenge

citymart.com

Create
Showcase

Create Project
& invite stakeholders
to validate it

Submission
Complete
WHAT TO DO NEXT
- Promote your Showcase through your
Social Media channels.
- Submit your Showcase to other Calls for
Solutions or other challenges within the
same call.
- Create new Showcases and Projects for
your other products.
- Give your potential clients access to your
online Certificate.

citymart.com
OUR TIPS
- If your solution can solve different
problems in distinct scenarios (e.g. in
health or transport) then it is advisable
to create separate Showcases.
- Always remember that the readers of
your Showcase may not necessarily
be familiarized with the subject matter.
- Even if your solution is a mobile
application, you should consider its full
systemic impact, e.g. by reducing use
of paper maps, more inclusive as it
provides more languages or enabling
citizen participation.

citymart.com

- Engage with the City you are
submitting to by addressing some
specific local issues or using local
examples.
- Provide clear examples of how your
solution is used and how the end-user
is addressed. Reference your success
stories to reinforce your Validated
Projects.
MAXIMIZE THE USE OF CITYMART.COM
Citymart.com offers you the tools to further
improve your submission and maximize your
visibility by allowing you to:
1. Improve and manage you Showcase.
2. Add different types of media assets.
3. Create more Validated Projects.
4. Create and manage your Showcase team.
5. Publish and un-publish your Showcase
6. Develop your own Track Record.
7. Interact with potential clients.
8. Promote your Showcase in Social Media.

citymart.com
1. Improve and manage your Showcase
- You can edit your Showcase any time
until the submission deadline.
- Login into Citymart.com and then from
My Citymart.com click on My
Showcases & Projects.
- Click on the Showcase you want to
edit to open it.
- Once opened, you will see three tabs:
Content, Projects and Administration.
- Under the Content tab you will find
three sub-tabs: Header, Presentation
and Assets with the information you
have completed for your submission.

citymart.com
2. Add different types of media assets
- In the Assets tab you can upload and
embed further media files in order to
make your Showcase stronger.
- You can add more images, documents
or embed videos hosted on YouTube
and Vimeo.
- If you upload documents, remember to
remove confidential information as all
the media content is public.
- Remember that good media assets
make your solution or product easier to
understand and visualise.

citymart.com
3. Create more Validated Projects
- In the Projects tab you can create
and edit the Projects of the
Showcase.
- Remember that in order to complete
your submission you will need to
have a Validated Project.
- Validation helps you to create
immediate trust with potential
clients.

citymart.com
4. Create and manage your Showcase team
- In the Administration tab there are three subtabs: Team, Publication and Track Record.
- In the Team tab you can add your Contacts
and Colleagues to the Showcase Team.
- You can attribute a specific Role to each
member of the Showcase Team.
- Create a team of colleagues and contacts to
collaborate actively on maximising the impact
of your Showcase.
- The Showcase team does not change
between different versions of the showcase.

citymart.com
5. Publish and un-publish your Showcase
- The Publication tab is where you can decide
to publish a specific version (only one at the
time) of the Showcase.
- Here you can see which of the Showcase
versions is currently published.
- In this case, version 1 is currently published.
- To publish version 2 click on the
corresponding Publish button. Version 1 will
automatically be unpublished.
- It is also possible to archive or unpublish the
currently published version of the Showcase
without publishing any other version.

citymart.com
6. Develop your own Track Record
- Citymart.com helps you record and share the
Track Record of your Showcase where you can
see your Validated Projects, Badges and Scores.
- Validated Projects improve your search ranking.
- Badges show your achievements in Citymart.com
Calls for Solutions.
- Scores show your best evaluation results collected
from Citymart.com city juries across the Calls for
Solutions in which you have participated.
- Submit to Calls for Solutions to gain evaluation
Scores and Badges for your Track Record.
- Scores are valuable market feedback provided by
field specialists and local council jury members.
- You can choose which Scores and Badges to
publish but by default, all Badges and all Scores
above 3.0 out of 5.0 are published.

citymart.com
7. Interact with potential clients
- Citymart.com offers a secure channel to
exchange information with colleagues, partners
and potential customers.
- When a user clicks the Get in Touch in your
Showcase, they can start a conversation with
you.
- Your Showcase Editors will automatically be
notified.
- You can also use this tool to start conversations
with other Showcase Editors.

citymart.com
8. Promote your Showcase in Social Media
- Showcases can be shared on Social
Media.
- Be smart: find social conversations on
related #topics and add your solution.
- Promote your Track Record such as
your scores, badges and validated
projects.
- Integrate Citymart.com into your social
media strategy.

citymart.com

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Submission Manual

  • 1. Submission Manual Step-by-step guide to submit to a Citymart.com Call for Solutions citymart.com R6 2014-01-22
  • 2. Go to the Call & choose Challenge citymart.com Create Showcase Create Project & invite stakeholders to validate it Submission Complete
  • 3. GO TO THE CALL - - Within a Citymart.com Calls for Solutions, a number of cities present the challenges they are facing. You can submit to any number or all of the challenges. To start the submission process, choose first which challenge you would like to submit to. Once on the challenge page click on Submit. You will then be asked to Login or Register with Citymart.com. Once you have registered you will be re-directed to the Create a New Showcase page. If you already have Showcases you will be shown your list and you can update and submit one of them. citymart.com Go to the Call Create Showcase Create Project Submission Complete
  • 4. CREATE SHOWCASE A Showcase is an online description (as shown on the right) of a product or service which incorporates business development and trust-building resources. A Citymart.com Showcase enables you to communicate your innovative product or service with city decision makers around the world. Access is free to everyone registered on Citymart.com. A Showcase can be created in 5 steps: - Step 1: Write up Title, Problem and Solution - Step 2: Complete Impact areas - Step 3: Add Summary and Tags - Step 4: Add an Image - Step 5: Submit Showcase and start validation process. citymart.com Go to the Call Create Showcase Create Project Submission Complete
  • 5. Step 1: write up Title, Problem and Solution - You can now start to create your Showcase. - The Showcase Title is always displayed in all views and it should clearly and succinctly identify your solution. - The Subtitle is a short description of your solution. - Stay concise and highlight the Problem you are addressing and the Solution you offer. - You can create different versions of your Showcase to submit to different Challenges. - New versions also allow a more personalized approach. citymart.com Go to the Call Create Showcase Create Project Submission Complete
  • 6. Step 2: complete Impact areas - Fill in the fields about the Impact on Economy, Culture, Ecology and Politics of your solution. - Citymart.com has aligned with the UN Global Compact Cities program to help providers report on their solutions using the same sustainability model as cities. - Based on the “Circles of Sustainability”, our evaluation model allows a more comprehensive take on the sustainability and long-term impact of your solution. citymart.com Go to the Call Create Showcase Create Project Submission Complete
  • 7. Step 2: Impact on Economy - Consider the value your solution adds to the economy of a city at different levels. On the right are themes to consider for Impact on Economy. This is directly related with the use, production and management of resources. - Refer to past results and other evidence, ideally third-party, to give confidence in your impact. If possible, quantify impact. Explain how you have arrived at those numbers. Themes to consider for Impact on Economy • • • • • Labour and Welfare • Technology and Infrastructure • Wealth and Distribution Does your solution… • • • • • • • citymart.com Production and Resourcing Exchange and Transfer Accounting and Regulation Consumption and Use engage or contribute to a sustainable local production base? contribute to the financial and economic sustainability of the city? strengthen the local financial regulatory system through more robust accounting, more transparency or monitoring? contribute to more sustainable local consumption patterns, such as better resource efficiency, sourcing, pricing or waste? contribute to improved work and economic life in the city by e.g. offering opportunities for employment, entrepreneurship or better access to employment? add to the accessibility and robustness of information technologies in the city? contribute to reduce or mitigate wealth inequality in the city? Go to the Call Create Showcase Create Project Submission Complete
  • 8. Step 2: Impact on Culture - Impact on Culture covers relations of equality, power and accessibility. - Consider the value your solution adds to the culture of a city. - Refer to your past results and evidence to give confidence in your impact. - Whenever possible quantify impact and describe how you arrived at those numbers. Themes to consider for Impact on Culture • • • • • Gender and Generations • Enquiry and Learning • Health and Wellbeing Does your solution… • • • • • • • citymart.com Identity and Engagement Performance and Creativity Memory and Projection Belief and Meaning strengthen local identities and strengthen cultural dialogue? broaden the local artistic and cultural expression through e.g. events, performances? engage with the city’s history or contribute to its vision of the future? contribute to citizen’s sense of purpose and meaning? improve gender equality, in particular by offering improvements and opportunities for women & girls? broaden the offer and strengthen the quality and participation in learning activities in the city? improve the level of health and well-being for all citizen groups in the city, including mental health? Go to the Call Create Showcase Create Project Submission Complete
  • 9. Step 2: Impact on Ecology - This section focuses on issues related with the socialenvironmental interconnection, including human impact. - Consider the impact of your solution across an array of fields including the examples on the right. - Provide past results and other evidence, ideally third-party, to give confidence in your impact. Themes to consider for Impact on Ecology • • • • • Place and Space • Constructions and Settlements • Emission and Waste Does your solution… • • • • • • • • citymart.com Materials and Energy Water and Air Flora and Fauna Habitat and Food improve the sustainability of production and sourcing of energy, materials and food? improve the air and water quality in the city? mitigate climate change or its effects? contribute to greater bio-diversity in flora and fauna in the city and its surrounds? improve land-use efficiency and mitigate destruction of habitat? strengthen a sustainable urban spatial development and reduce spread? contribute to a more sustainable built environment? reduce pollution, improve waste management and recycling? Go to the Call Create Showcase Create Project Submission Complete
  • 10. Step 2: Impact on Politics - Impact on Politics understands politics in the broadest sense and so includes all social relations. - It refers to organizations, authority, legisla tion, citizen engagement and regulation. - Provide evidence of the implications that your solution has in relation to this social domain. Themes to consider for Impact on Politics • • • • • Security and Accord • Dialogue and Reconciliation • Ethics and Accountability Does your solution… • • • • • • • citymart.com Organization and Governance Law and Justice Communication and Movement Representation and Negotiation contribute to building a better system of governance for citizens? contribute to a more transparent, effective and accountable legal system? broaden political expression and communications? improve participation by citizens and groups in decisions and political processes? improve the security and peace, including domestic violence, shelter for homeless or disadvantaged? provide a voice, access or communication for marginalized groups? improve ethics, transparency and counter corruption? Go to the Call Create Showcase Create Project Submission Complete
  • 11. Step 3: add Summary and Tags - Fill in the Summary describing your solution. - The Summary is shown in the default tab and public view of any Showcase. The first 250 characters are shown in search listings. - Use this text to draw in readers and potential clients. citymart.com Go to the Call Create Showcase Create Project Submission Complete
  • 12. Step 3: add Summary and Tags - You can add tags to your Showcase to help other users to find your solution. Tags are essential for the successful use of the search tool at Citymart.com. - Use <10 tags to complement the text in your Showcase. - Research how tags are used by similar solutions on Citymart.com – plan your strategy! citymart.com Best practice to combine tags: • • • • • Sector (e.g. Tourism, Transport) Service Domain (e.g. Diabetes, Lighting) Economic Concept (e.g. Sharing, Efficiency) Target Group (e.g. Elderly, Children) Function (e.g. App, Sensor, Bicycle) Go to the Call Create Showcase Create Project Submission Complete
  • 13. Step 4: add an image - Citymart.com gives you the opportunity to add images, videos and documents to your Showcase. This is an incredible tool to gain visibility and also make your showcase more accessible. - Upload an image to better identify your Showcase. - This image will appear in the search listings and in the Showcase. - Once you have uploaded the image give it an Image Title and an Image Description. citymart.com Go to the Call Create Showcase Create Project Submission Complete
  • 14. Step 5: submit Showcase and start validation process - Once all the required fields have been completed, your Showcase is ready to submit. - Remember that your submission will remain incomplete until at least one project of your Showcase is validated. The submission will automatically be complete once the Project is validated by your Stakeholders. - Submit Showcase and start validation process by clicking on To Submit. - Accept Terms & Conditions and click again in the following screen Submit. citymart.com Go to the Call Create Showcase Create Project Submission Complete
  • 15. CREATE PROJECT Citymart.com offers you the opportunity to validate your references in a trustworthy, accurate and transparent manner. Independent stakeholders validate the facts about your projects so that your customers can trust your references with confidence (as shown by the Project Certificate on the right). Companies need at least one validated project linked to their Showcase to submit to Citymart.com Calls for Solutions. citymart.com Go to the Call Create Showcase Create Project Submission Complete
  • 16. Validate your project A Project on Citymart.com is the application or implementation of your product or service in a specific location. Once specific Project facts have been validated by three Independent Stakeholders, the Validated Project will appear in the Track Record of your Showcase. Validation can be completed in one day but it often takes a little time for all your stakeholders to engage. You can increase turn-around time of validation by inviting larger numbers of Stakeholders. citymart.com Validation can be completed in 5 steps: - Step 1: Create a Project - Step 2: Write up your Project Facts - Step 3: Invite your Project Stakeholders - Step 4: Stakeholders validate your Project Facts - Step 5: Your Project is validated. Go to the Call Create Showcase Create Project Submission Complete
  • 17. Step 1: create a Project - Your submission will remain incomplete until you have a Validated Project. - To start the process of creating a Project and inviting Stakeholders click on My Showcases & Projects. - Otherwise you can do it later. To start at a later stage, go then to My Citymart.com and click on My Showcases & Projects. citymart.com Go to the Call Create Showcase Create Project Submission Complete
  • 18. Step 1: create a Project - Click on Create Project next to the Showcase for which you want to create a Project. citymart.com Go to the Call Create Showcase Create Project Submission Complete
  • 19. Step 2: write up your Project Facts - Fill in Project Fact 1 and Fact 2 : Title and Description. - Click on Save and Next. - Complete Project Fact 3: Location by filling in the City where your Project takes/took place and select the Country. - Click again on Save and Next to arrive at Project Fact 4: Project Stage(s). - Here select the Project Stage under Type and the start and end dates. - Click on Save and Next. And then, to conclude, click on Finish. citymart.com Go to the Call Create Showcase Create Project Submission Complete
  • 20. Step 3: invite your Project Stakeholders - Go to the Stakeholders tab and click on Add New. - Fill in the required information for the Stakeholder and then Save. - Repeat this again for each new Stakeholder. - Each added Stakeholder will appear in the Stakeholders tab. - Click on Send Invitation to invite each Stakeholder. - The list of Stakeholders shows when each Stakeholder was last invited and if they have accepted. - You can also send Reminders. - In the Facts tab you can follow the validation of each single fact. citymart.com Go to the Call Create Showcase Create Project Submission Complete
  • 21. Step 4: Stakeholders validate your Project Facts - Each Stakeholder will receive an invitation. - The Stakeholder must click on the link called HERE in the invitation. - The Stakeholder will be automatically logged on to Citymart.com and if not registered, become a Citymart.com user. citymart.com Go to the Call Create Showcase Create Project Submission Complete
  • 22. Step 4: Stakeholder validate your Project Facts - The Stakeholder will be directed to the Showcase Project page. - Each Project Fact will be validated by simply clicking on Validate. - A pop-up notification will appear after each validation. - A final pop-up will confirm that all four facts have been successfully validated. citymart.com Go to the Call Create Showcase Create Project Submission Complete
  • 23. Step 5: Validation is complete - Once three Stakeholders have sucessfully validated your Project Facts, your Project Validation is complete. - You will receive an email notification. - With a Validated Project your submission will be complete. citymart.com Go to the Call Create Showcase Create Project Submission Complete
  • 24. Go to the Call & choose Challenge citymart.com Create Showcase Create Project & invite stakeholders to validate it Submission Complete
  • 25. WHAT TO DO NEXT - Promote your Showcase through your Social Media channels. - Submit your Showcase to other Calls for Solutions or other challenges within the same call. - Create new Showcases and Projects for your other products. - Give your potential clients access to your online Certificate. citymart.com
  • 26. OUR TIPS - If your solution can solve different problems in distinct scenarios (e.g. in health or transport) then it is advisable to create separate Showcases. - Always remember that the readers of your Showcase may not necessarily be familiarized with the subject matter. - Even if your solution is a mobile application, you should consider its full systemic impact, e.g. by reducing use of paper maps, more inclusive as it provides more languages or enabling citizen participation. citymart.com - Engage with the City you are submitting to by addressing some specific local issues or using local examples. - Provide clear examples of how your solution is used and how the end-user is addressed. Reference your success stories to reinforce your Validated Projects.
  • 27. MAXIMIZE THE USE OF CITYMART.COM Citymart.com offers you the tools to further improve your submission and maximize your visibility by allowing you to: 1. Improve and manage you Showcase. 2. Add different types of media assets. 3. Create more Validated Projects. 4. Create and manage your Showcase team. 5. Publish and un-publish your Showcase 6. Develop your own Track Record. 7. Interact with potential clients. 8. Promote your Showcase in Social Media. citymart.com
  • 28. 1. Improve and manage your Showcase - You can edit your Showcase any time until the submission deadline. - Login into Citymart.com and then from My Citymart.com click on My Showcases & Projects. - Click on the Showcase you want to edit to open it. - Once opened, you will see three tabs: Content, Projects and Administration. - Under the Content tab you will find three sub-tabs: Header, Presentation and Assets with the information you have completed for your submission. citymart.com
  • 29. 2. Add different types of media assets - In the Assets tab you can upload and embed further media files in order to make your Showcase stronger. - You can add more images, documents or embed videos hosted on YouTube and Vimeo. - If you upload documents, remember to remove confidential information as all the media content is public. - Remember that good media assets make your solution or product easier to understand and visualise. citymart.com
  • 30. 3. Create more Validated Projects - In the Projects tab you can create and edit the Projects of the Showcase. - Remember that in order to complete your submission you will need to have a Validated Project. - Validation helps you to create immediate trust with potential clients. citymart.com
  • 31. 4. Create and manage your Showcase team - In the Administration tab there are three subtabs: Team, Publication and Track Record. - In the Team tab you can add your Contacts and Colleagues to the Showcase Team. - You can attribute a specific Role to each member of the Showcase Team. - Create a team of colleagues and contacts to collaborate actively on maximising the impact of your Showcase. - The Showcase team does not change between different versions of the showcase. citymart.com
  • 32. 5. Publish and un-publish your Showcase - The Publication tab is where you can decide to publish a specific version (only one at the time) of the Showcase. - Here you can see which of the Showcase versions is currently published. - In this case, version 1 is currently published. - To publish version 2 click on the corresponding Publish button. Version 1 will automatically be unpublished. - It is also possible to archive or unpublish the currently published version of the Showcase without publishing any other version. citymart.com
  • 33. 6. Develop your own Track Record - Citymart.com helps you record and share the Track Record of your Showcase where you can see your Validated Projects, Badges and Scores. - Validated Projects improve your search ranking. - Badges show your achievements in Citymart.com Calls for Solutions. - Scores show your best evaluation results collected from Citymart.com city juries across the Calls for Solutions in which you have participated. - Submit to Calls for Solutions to gain evaluation Scores and Badges for your Track Record. - Scores are valuable market feedback provided by field specialists and local council jury members. - You can choose which Scores and Badges to publish but by default, all Badges and all Scores above 3.0 out of 5.0 are published. citymart.com
  • 34. 7. Interact with potential clients - Citymart.com offers a secure channel to exchange information with colleagues, partners and potential customers. - When a user clicks the Get in Touch in your Showcase, they can start a conversation with you. - Your Showcase Editors will automatically be notified. - You can also use this tool to start conversations with other Showcase Editors. citymart.com
  • 35. 8. Promote your Showcase in Social Media - Showcases can be shared on Social Media. - Be smart: find social conversations on related #topics and add your solution. - Promote your Track Record such as your scores, badges and validated projects. - Integrate Citymart.com into your social media strategy. citymart.com