9 Tips for Faster, More Fun Meetings
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The document provides 9 tips for improving meetings based on how LinkedIn executives run meetings. The tips are organized into 3 sections: before the meeting, during the meeting, and after the meeting. Some key tips include defining meeting success criteria, applying a framework to invite the right people, sending pre-reading materials in advance, relying on few slides and using the whiteboard, polling attendees, distributing action items and notes, and following up after the meeting. The overall goal is to make meetings more focused, productive, and ensure actions are followed through.
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9 Tips for Faster, More Fun Meetings
- 1. 9 Tips for Meetings that are Faster, More Fun, and More Focused How LinkedIn Execs Run Meetings
- 2. Have you ever felt frustrated during a meeting? cc: Cubmundo -‐ h-ps://www.flickr.com/photos/55499300@N06
- 3. The more senior you become, the more time you’ll spend in meetings. cc: Thomas Hawk -‐ h-ps://www.flickr.com/photos/51035555243@N01
- 4. Focused attention = manager’s most important resource Improving meetings = massive opportunity to boost productivity cc: Chris Smith/Out of Chicago -‐ h-ps://www.flickr.com/photos/65315936@N00
- 5. Great meetings include: Thoughtful preparation and balanced discussion, leading to a decision and commitment to action, followed by execution thereafter. cc: InternaKonal Railway Summit -‐ h-ps://www.flickr.com/photos/129818214@N05
- 6. Three sections: BEFORE THE MEETING DURING THE MEETING AFTER THE MEETING cc: hjl -‐ h-ps://www.flickr.com/photos/92605333@N00
- 7. Three sections: BEFORE THE MEETING DURING THE MEETING AFTER THE MEETING cc: hjl -‐ h-ps://www.flickr.com/photos/92605333@N00
- 8. 1. Define the meeting success criteria cc: GotCredit -‐ h-ps://www.flickr.com/photos/30576334@N05
- 9. "This meeting will be a success if..." cc: Pim Fijneman (finally back) -‐ h-ps://www.flickr.com/photos/28193187@N06
- 10. Example cover slide with meeting success criteria
- 11. Review the success criteria to start and end every meeting cc: clagnut -‐ h-ps://www.flickr.com/photos/27616775@N00
- 12. 2. Apply the RAPID framework to focus on the right people cc: ashraful kadir -‐ h-ps://www.flickr.com/photos/46987892@N05
- 13. The RAPID framework Decide Make the decision – Commit the organization AgreeInput Recommend Perform Provide input to a recommendation – views may or may not be reflected in final proposal Formally agrees to a decision – views must be reflected in final proposal Recommends a decision or action Accountable for performing a decision once made
- 14. At a minimum, invite the “R” (Recommender) and the “D” (Decision-maker). In most cases it makes sense to invite the “A” (Agrees with recommendation) and the “P” (Performer who executes the decision) as well. The “I” (offers Input) is generally optional.
- 15. 3. Send pre- read materials the day before. cc: nashworld -‐ h-ps://www.flickr.com/photos/28517410@N02
- 16. Three benefits to sending materials in advance: 1. Optimize meeting time for discussion (vs. reading) 2. Surface questions/issues before the meeting 3. Prevents all-nighters for the presenters :) cc: kleneway1379 -‐ h-ps://www.flickr.com/photos/21060335@N03
- 17. Three sections: BEFORE THE MEETING DURING THE MEETING AFTER THE MEETING cc: hjl -‐ h-ps://www.flickr.com/photos/92605333@N00
- 18. 4. Begin with a silent read- through — never present.cc: Camera Eye Photography -‐ h-ps://www.flickr.com/photos/22605449@N06
- 19. Most execs can read faster than you can voice over the slides Reserve first 5-10 mins. of meeting for read- through Call out 2-3 important slides if needed cc: mnadi -‐ h-ps://www.flickr.com/photos/22965089@N00
- 20. 5. Rely on as few slides as possible, and use the whiteboard wisely. cc: jm3 -‐ h-ps://www.flickr.com/photos/37996588780@N01
- 21. For a one-hour meeting: 20 slides is max (10-15 ideal) cc: Intrepidteacher -‐ h-ps://www.flickr.com/photos/54048808@N00
- 22. The more slides you have, the lower the likelihood that any single slide is fully understood cc: 【Ｊ】 -‐ h-ps://www.flickr.com/photos/25661863@N00
- 23. Use the whiteboard The energy shifts from people talking at each other… To brainstorming collectively toward a common goal on the whiteboard. cc: RobertFrancis -‐ h-ps://www.flickr.com/photos/57001982@N00
- 24. 6. Poll the room using a go-around.cc: TonZ -‐ h-ps://www.flickr.com/photos/96947578@N00
- 25. Create balanced discussion cc: diffendale -‐ h-ps://www.flickr.com/photos/7945858@N08
- 26. How the "go-around" works 1. Facilitator asks a basic question (e.g., 0-10 scale of how people are feeling, plus/minus feedback on project) 2. One-by-one, each person provides input 3. Keep it focused on the go-around (no sidebar conversations) and keep discussion tight (~1-2 min. per person) 4. Ensure everyone has a chance to participate and feels heard cc: Leo Reynolds -‐ h-ps://www.flickr.com/photos/49968232@N00
- 27. Have fun with the question and the go-around! cc: D7eame -‐ h-ps://www.flickr.com/photos/55246612@N07
- 28. Three sections: BEFORE THE MEETING DURING THE MEETING AFTER THE MEETING cc: hjl -‐ h-ps://www.flickr.com/photos/92605333@N00
- 29. 7. Distribute action items and notes. cc: DonkeyHotey -‐ h-ps://www.flickr.com/photos/47422005@N04
- 30. Distribute action items and notes • Notes: Keep it concise; not a play-by-play, but rather a summary of key discussion points • Action items: Specify owner of each, and ensure deadlines to complete are clearly stated • Ideal to send as soon as possible after meeting to avoid staleness and ensure speed of action
- 31. 8. Cascade relevant information to teams. cc: Nanagyei -‐ h-ps://www.flickr.com/photos/32876353@N04
- 32. As a leader, you're representing your team at the meeting cc: VinothChandar -‐ h-ps://www.flickr.com/photos/44345361@N06
- 33. Give your team context on the outcome and next steps from the meeting, as soon as possible -- it will help them do their jobs better! cc: IntelFreePress -‐ h-ps://www.flickr.com/photos/54450095@N05
- 34. 9. Follow up (keep your word).cc: iklash/ -‐ h-ps://www.flickr.com/photos/48805491@N00
- 35. Meetings are only as great as the commitment they create and the action they generate
- 36. So keep your word after the meeting, and let the note-taker know you’ve completed your action items to close the feedback loop and help ensure accountability. cc: Nanagyei -‐ h-ps://www.flickr.com/photos/32876353@N04
- 37. In summary... cc: aresauburn™ -‐ h-ps://www.flickr.com/photos/9993075@N06
- 38. BEFORE THE MEETING 1. Define the meeting success criteria 2. Apply the RAPID framework to focus on the right people 3. Send pre-read materials the day before DURING THE MEETING 4. Begin with a silent read- through — never present 5. Rely on as few slides as possible, and use the whiteboard wisely 6. Poll the room using a go-around AFTER THE MEETING 7. Distribute action items and notes 8. Cascade relevant information to teams 9. Follow up (keep your word) Tips for Great Meetings
- 39. Want more? Read my LinkedIn post!
- 40. Enjoy this presentation? Share it with your network... or better yet, during your next meeting! cc: kylemac -‐ h-ps://www.flickr.com/photos/36002228@N00