1. ReportWriting

2. Definition
• A report is a factual and
systematic account of a specific
business or professional activity.
• Reports help in the analysis of
conditions, situations, or
problems to find an effective
solution.
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3. Purpose of Reports
• Presenting data
• Describing problems and suggesting solution
• Discussing and analyzing data
• Recording events and happenings
• Analyzing a situation or condition
• Giving feedback, suggestions or
recommendations.
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4. Types of Reports
• Informational
• Analytical
• Routine
• Special
• Formal
• Non-formal
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5. Formats of Reports
• Printed forms
• Letter format
• Memo format
• Manuscript format
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6. Parts of a Report
• Title page
• Preface
• Letter of transmittal
• Acknowledgements
• Table of contents
• List of illustrations
• Abstract
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7. Contd.
• Introduction
• Methodology
• Discussion/findings/analys
is
• Conclusion
• Recommendation
• Appendices
• References and bibliography
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8. Title Page
• The title of the report.
• The name of the person or
organization to whom the
report is being submitted.
• The name of the report
writer/s
• The date
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9. Preface
• Optional element in a
formal report
• Salient features and scope
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10. Letter of Transmittal
• Brief covering letter
• Objectives
• Scope
• Other highlights
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11. Acknowledgements
• Thank you note
Table of content
Over all view of report
List of illustrations
Provides information about tables,
graphs, figures and charts
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12. Abstract
• A summary
• Essential information
• Key facts
• Findings
• Observations
• Results
• Conclusions
• Recommendations
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13. Introduction
• Introductory/background
information
• Defining aims and
objectives
• Discussing scope and
limitations
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14. Methodology
• The method of data
collection
• The procedure for
investigation of the
situation/problem
• The criteria of survey
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15. Discussion/Description/Analysis
• Organized form of data
• Divided into sections and
sub-sections
CONCLUSION
A summary of discussion and
findings
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16. Recommendations
• Based on results and
concluding
• Purpose a course of action
• Present several ways to
solve a problem
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17. Appendices
• Kept separate from the main
body of the report
• Supporting material or data
REFERENCES AND BIBILOGRAPHY
The sources used in the report
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18. Writing strategies
• Analyze the problem and
purpose
• Determine the scope of the
report
• Determine the needs of the
audience
• Gather all the information
• Analyze and organize the
information
• Write the first draft
• Revise, review and edit
• Write the final draftboko0891@ggmail.com

19. Do’s and Don’ts
• Third person expression is best
• Simple language needs to be
used
• Do not express either in first or
second person
• Floral language is avoided
• Furnish complete details of
references or bibliography
• Impersonal expression is
appreciable
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20. Thank you
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