This document discusses leveraging NGO resources through knowledge management. It covers how knowledge structures relate to social, business, and technology structures. It defines knowledge management and knowledge work, and outlines a knowledge infrastructure including people, content, tools, processes, and governance. The document then discusses how knowledge management relates to knowledge assets, sharing, collaboration, resources, and stakeholders. It provides examples of understanding, managing, and storing content, as well as retrieving and sharing explicit and collaborative content. The document concludes with the main messages that managing knowledge assets leverages an NGO's capacity, social interaction includes sharing, collaboration, negotiation and competition, and knowledge work involves both technical and social aspects.
4. Some Definitions
Knowledge: Understanding cause-and-effect relationships
that help to explain and predict physical, biological, or social
phenomena.
Knowledge Management: Develop and implement a
knowledge infrastructure to support creating, managing, and
using knowledge.
Knowledge Work: People creating, managing, or using
knowledge to produce products or deliver services that achieve
organizational goals.
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5. Knowledge Infrastructure
People
learning, motivation,
incentives, performance,
staffing, skills
Content,
Services
data, records,
analysis, reports,
intelligence, policies
Tools
systems to
capture, store,
share, and
process content
roles, responsibilities,
authorities, resources
Governance
work routines,
operations,
best practices
Processes
7. Understanding Content
Content is a pattern, message, or signal embedded within data,
information, or knowledge.
Data are recorded, ordered symbols or signalssymbols or signals that may carry
information and patterns.
Information is meaning in contextmeaning in context, arising from processing,
interpreting, or translating data to extract an underlying
message or pattern.
Knowledge is understandingunderstanding of cause-and-effect relationships
that help to explain and predict physical, biological, or social
phenomena.
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8. Managing Content
Capture: Represent data,
information, or knowledge on
reproducible media.
Inventory: Find, list, describe, and
organize content; map to business
needs, value and prioritize.
Preserve: store; provide access,
search & retrieval capacity; maintain,
and migrate throughout life-cycle.
9. Storing Content
Information technology
Network infrastructure
Database, data management
Information library, information management
Knowledge repository, knowledge management
Interfaces for entry, retrieval, & administration
10. Retrieving Content
Access to content
Browser interface
Search engine
Extraction tools
Manipulation tools
Assembly tools
Retrieval system
16. Collaboration Attributes
Synergy and joint production
Dialogue, conversations in groups
Sharing, exchanges among peers
Candor, freedom of expression
Trust, safety, honesty, openness
Agreed rules of conduct
Diversity, flexibility, outliers
Equality, meritocracy of ideas
Collective, not individual benefit
(Mutual interests, compatible goals)
Sense, analyze, respond
18. Collaboration - Social Context
Group
Knowledge
engagement
counseling
feedback
human resources
Work Service
Individual
Knowledge
compliance
motivation
engagement
human resources
rules & norms
guidance
facilitation
support
Influence
Attitudes
Affect
Behavior
Foster
Relationships
Evolve
Culture
formation
org. learning
change
enjoyment
candor
openness
ethics
altruism
participation
commitment
involvement
creativity
trust & safety
equality
meritocracy
synergy
diversity
flexibility
freedom
learning
transparency
Social
Business
Technology
Knowledge
19. Negotiation Attributes
Reaching an agreement
Debate and discussion
Positions and interests
Bargaining and compromise
Proposal and response
Attempt to establish trust
Win/win vs. win/loose
(Mutual interests, conflicting goals)
Probe, sense, respond
21. Negotiation - Bargaining
Social
Business
Technolog
y
deception
ethics
emotions
distrust
embarrassment
negotiation service
content mgt.
Position
questions
assumptions
unknowns
uncertainty
Identify
Counter
Power
Influence
Benefits
coalition
leverage
attack
threats
multiple issues
expansion
total benefits
contingency
losses & gains
momentum
justification
references
concessions
Revise
position
Draft
Agreement
new
information
?
important
no
routine
Conclude
negotiation service
office app.
agreement template
Work Service
22. Competition Attributes
Victory, gain, or defence
Speed of analysis and action are critical
No trust, secretive, misleading actions
Rules: dominant, important, minimal
Ongoing process, requires recurring analysis
(Autonomous Interests, conflicting goals)
Act, sense, respond
27. 1. Understand the Context
Awareness (Internet, web browser, search engine)
Physical Space: libraries, journals, reports, media (dated, source,
reliability, objectivity, purpose, time consuming)
Cyberspace: search engine, reference sites, government sites
(source, current, superficial, bias, efficient)
Country Report (office applications)
Corroborate with country or subject-matter experts
Integrate content from multiple sources
Validate in context of NGOs operations and processes
Report: prepare, store in database, submit
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Institutions, Laws, Economy, Customs
36. 8. Categorize Positions
Compile from multiple sources (external voting data)
Analyze statistical trends and patterns (statistical apps.)
Interpret underlying context and particular situations
Dialogue with individuals (trust, role, security)
NGO Voting Database (office applications, interface)
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Delegates, Organizations, Countries
37. Main Messages
Managing knowledge assets
leverages an NGOs capacity to
do knowledge work.
Social interaction includes
sharing, collaboration,
negotiation, and competition.
Knowledge work involves
both technical support and
social interaction.
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This presentation is divided into three parts. We’ll start by describing why and how the knowledge services framework was developed. The knowledge organization will compare content management and knowledge service approaches for structuring knowledge management in an organizational context. The knowledge environment will consider how an organization interacts with its clients and, in the case of governments, with all citizens. So, let’s look at how the framework was developed.
This is an organizational infrastructure that includes pretty much everything that is needed to run CSS. This applies to KM as well as anything else that we do. Simply put, people use tools and process within a governance structure to increase the value of content and services. It isn’t a matter of focussing on one or more parts of the infrastructure. All parts must be reflected in a task, project, or program if it is to succeed.
Today, storing knowledge depends more on technology than space (although physical collections will not disappear in the foreseeable future). List the elements. It’s important to understand that although technology is necessary, it is only one aspect of knowledge preservation.
Similarly, accessing archived knowledge requires a set of user-friendly tools. Summarize the list. I cannot overemphasize the importance of user-friendliness (initially) and user-centricity (eventually) for retrieving knowledge if the CFIA wants people to actually use the system.
This presentation is divided into three parts. We’ll start by describing why and how the knowledge services framework was developed. The knowledge organization will compare content management and knowledge service approaches for structuring knowledge management in an organizational context. The knowledge environment will consider how an organization interacts with its clients and, in the case of governments, with all citizens. So, let’s look at how the framework was developed.
This presentation is divided into three parts. We’ll start by describing why and how the knowledge services framework was developed. The knowledge organization will compare content management and knowledge service approaches for structuring knowledge management in an organizational context. The knowledge environment will consider how an organization interacts with its clients and, in the case of governments, with all citizens. So, let’s look at how the framework was developed.
This presentation provides an overview of how data, information, and knowledge, which I collectively call “content,” flows from its point of origin to its end use. It also describes relationships between the attributes of that content, how it is processed, and how it is used.