Personal effectiveness

1. Personal Effectiveness

2. Internal Success Factors
1. Knowledge (What to do)1. Knowledge (What to do)
2. Skills & Abilities2. Skills & Abilities 20 - 30 %20 - 30 %
(Actions - How to do)(Actions - How to do)
3.3. Paradigms (Mental Habits)Paradigms (Mental Habits)
Perspectives (How we see things)Perspectives (How we see things) 70 - 80 %70 - 80 %
AttitudeAttitude
Desire (Why to do)Desire (Why to do)
100 %100 %

3. It’s All Invented
We rarely acknowledge that we are projecting our own
preferences or importing understanding! We call our
perception, reality!!
There is a famous marketing story of two representatives sent
to a rural part of a developing country to assess the market for
shoes.
The first one writes back, ‘No potential, no one here
wears shoes at all.’
The second one writes back, ‘Limitless opportunities, no
one wears shoes at all!’

4. 4
How You View things
Problems/Dangers OR Opportunities
Failures OR Successes
Weaknesses OR Strengths
Setbacks OR Breakthroughs
Obstacles OR Innovations
“We Can’t” OR “What Can I Do?”
The cup is half empty OR How can we fill the
cup?
Despair OR Hope
Past experiences OR Possibilities
Close minded OR Open minded

5. 5
Efficient & Effective
Differences
Efficient
‘doing things right’
Time driven
Resource focused
Activity based
Effective
‘doing the right things’
Compass driven
Goal focused
People & activity based

6. Effectiveness Defined
P - Production
(Getting what we want)
PC - Production Capability
(taking care of the assets)

7. Production Capability
Effectiveness
P/PC Balance™
Production
Desired Results Assets

8. 8
Personal Effectiveness
Direction
Map
Execution
30%
30%
40%

9. Personal Effectiveness
Direction
Values / Life Roles / Personal Mission / Goals /
Work Accountabilities for Work
Map
What is the Plan or Action Steps needed / Priority
Activities
Execution
Personal Organization + Action + Keeping on
Course

10. 10
Roles & Priority Activities
 What are the important ‘end results’ of
your job?
 What are (should be) your ‘priority
activities’?
What are the activities you are doing
now?
 What is the ‘ideal percentage of time’ that
goes with each activity?

11. 11
Because we don’t know what is really
important to us everything seems important
Because everything seems important we have
to do everything
Other people, unfortunately, see us doing
everything, so they expect us to do
everything
Doing everything keeps us so busy we don’t
have time to think about what is really
important to us

12. Time/Life Matrix & Mindset
NOT URGENTURGENT
IMPORTANTNOTIMPORTANT
I
III IV
II
Deception
LeadershipNecessity
Waste
BusynessBusyness
Things Work
On You!!!
You Must
Work On!

13. 13
Your Paradigms?
Do you focus on ‘efficiency’ before
‘effectiveness’?
Are you driven by the clock or
compass?
Do you have a good balance between
busyness & taking care of the assets
important to you?

14. 6Steps toSix Personal Effectiveness
Weekly Planning ProcessStep 6
Step 5
Step 4
Step 3
Step 2
Step 1
Questions
Check Progress Daily (5 MIN)
SCHEDULE your priorities for the week (10
MIN)
Set weekly GOALS (from steps 1 - 3)
(5 MIN)
Review roles - priority activities &
monthly Goals (2 MIN)
Evaluate last week -
accomplishments (10 MIN)
Review company &
personal vision, values &
annual goals (2 MIN)
What goals did I achieve?
What challenges did I
encounter?
What decisions did I make?
What did I learn?

15. 15
Daily Planning - Step #6
 Take 5 - 10 minutes at the start of the
day (in a quiet place, if you can find
one) - review yesterday and your
results week to date & PLAN what you
want to accomplish for the day
 When ‘things happen’, first THINK
‘what is most important’ and ACT in
the most important area