Open Access Essentials at The University of Queensland (UQ), by the Scholarly Publishing and Digitisation Service, UQ Library

1. Welcome
Open Access Essentials
23 October 2013
Presented by
Lisa Kruesi, Associate Director
Andrew Heath, Manager UQ eSpace
Helen Connick, Manager Research Data Collections

2. The Session
•
•
•
•
•
•
•
Background
ARC & NHMRC Open Access Policies
Scholarly Publishing Landscape
Open Access Service
UQ eSpace Developments
Roles, Responsibilities
Data Management
2

3. In 2013
OA Discussion Paper
VC’s Committee
Draft Policy &
Procedures
UQ Research
Committee
UQ Academic Board
3
Complete the
circle
UQ Senate
October 24

4. Open Access for
UQ Research Outputs Policy
• Facilitate UQ compliance with the increasingly
common open-access policies of research funding
bodies, in particular the ARC and NHMRC
• Provide greater exposure and access to the (and
potentially increase the impact of) the research
output of UQ, and
• Position UQ to take a leadership role on open access
within the Go8
• PPL at 4.20.08 (Section 4.20 Research & Research
Training)
4

5. Open Access Definition
Free availability on the public internet,
permitting any users to read, download,
copy, distribute, print, search, or link to
the full texts of these articles, crawl them
for indexing, pass them as data to
software, or use them for any other
lawful purpose
1. Budapest Open Access Initiative, 2002
2. SPARC Open Access Newsletter, issue #77, Sept 2, 2004

6. Author’s rights
6

7. 7

8. Exposure
Of all the papers published in the top scientific
journals (i.e. those listed in the top citation
index ISI Web of Knowledge) 7279 science and
social science journals from 2002 through 2006
– only 40.6 percent were cited at least once in
the five years following publication.
Jacso P. Five-year impact factor data in the Journal Citation Reports.
Online Information Review 2009;33(3):603-14.
8

9. Two ways to provide open access:
Gold and Green
Gold: Authors publish in OA journals that provide free, immediate access at the
time of publication to the articles via publisher web sites. Often, but not always,
they may carry author fees, known as Article Processing Charges to be paid to the
publisher to make articles Open Access. All Public Library of Science (PLOS)
journals use this model
Green: Authors publish in a journal, and then make their version of the article,
after peer review, with revisions having been made or the publisher’s peer
reviewed final draft version freely accessible online by self - archiving or
depositing the article in a repository (either institutional repository such as UQ
eSpace or disciplinary) upon acceptance for publication
9

10. Landscape
Creative Commons
http://www.photoree.com/ph
otos/permalink/9479139Adrian%20van%20Leen
10

11. 11

12. ARC and NHMRC
• NHMRC Open Access policy came into effect from 1
July 2012
http://www.nhmrc.gov.au/grants/policy/dissemination-research-findings
• ARC Open Access policy came into effect from 1
January 2013.
http://www.arc.gov.au/applicants/open_access.htm
– Both state they: require any publications arising from
ARC/NHMRC supported research project to be
deposited into an open access institutional
repository within a twelve month period from the
date of publication unless bound by current legal or
contractual obligations
12

13. Both policies
Prefer the Deposit of
the Accepted or
Published Version,
also Permit Linking
UQ eSpace
ASAP after acceptance
13

14. Both policies
• No restriction on where researchers choose to
publish
• Requiring deposit at acceptance time catches
researcher when they are likely to have a copy
of the manuscript for deposit
• Allow links to in disciplinary repositories e.g.
arXiv.org, PMC
• Mature development of Australian
repositories – going green
14

15. Coverage
• ARC is all publication
outputs including books
•
is journal articles only
15

16. Double Dipping
Where the article publication costs for the same
article are covered twice, once through a
subscription charge and once through an APC, the
publisher is said to be “double dipping1”
It may be possible to avoid paying APC by
publishing in a journal that allows green selfarchiving of the post-print or publisher’s version or
linking to the version
1. The UK House of Commons' Business, Innovation and Skills (BIS) Committee, "Open Access: Achieving a Functional Market“ Sept 2013
http://www.publications.parliament.uk/pa/cm201314/cmselect/cmbis/99/9902.htm
16

17. Green Open Access
• Sixty per cent of journals allow authors to
self-archive their peer reviewed work and
make it freely available on publication
http://romeo.jiscinvolve.org/wp/2011/11/24/60-of-journals-allow-immediate-archiving-of-peer-reviewedarticles-but-it-gets-much-much-better/
17

18. Going Green – avoiding double dipping
1. When selecting where to publish have a look
at the going green pie graphs, available:
<these will be posted to the OA website>
2. The amount of green indicates the publisher
will allow the accepted version to be posted
in UQ eSpace after a 12 month embargo
3. Even if you see blue – you don’t need to pay
– as we will tag the UQ eSpace record with
“doesn’t comply”
18

19. Wiley Publishing
28 (2%)
43 (3%)
1240
(95%)
Taylor & Francis
OnlineOpen: a
hybrid open
access option
Wiley Open
Access: a
program of fully
open access
journals.
790
(44%)
981
(55%)
Archive -titles
available within
12 months
Elsevier
Gold - immediate
access if APC paid
16 (1%)
Hybrid - Open
Select Option :
pay APC or
wait 12
months
Gold immediate
access via APC
Hybrid - Open
Select Option :
pay APC or
wait 18
months
Nature Publishing
Group
62 (3%)
943 (49%)
936 (48%)
Journal Specific
Embargo Periods formal inst.
Agreement - 12
months or less
Journal Specific
Embargo Periods formal inst.
Agreement - 18-48
months
Hybrid Journals
- freely
available
within 6
months
17 (17%
47 (73%
Gold Immediately
available
subject to
publication fee

20. Sage Publishing
Springer Publishing
17 (2%)
150 (8%)
Hybrid: Sage
Choice - pay
APC or wait 12
months
700
(98%)
Gold immediately
availablilty via
APC
Cambridge Uni Press
5 (3%)
152 (97%)
Gold immediatley
available on
payment of
APC
Hybrid Springer Open
Choice payment of
ACP or self
archive after
12 months
1781
(92%)
Oxford Uni Press
15 (6%)
Gold accessable
immediately
upon payment of
APC
Hybrid Cambridge
Open: payment
of APC or wait 12
months
Hybrid - Oxford
Open: pay APC or
wait the 12- 24
month embargo
255 (94%)
Gold - immediate
access upon APC
payment

21. Addendum
• General UQ Addendum
'The Author has the right to publicly archive their revised, peerreviewed personal version of their paper on their institutional website
and their personal website, provided in all cases a link to the journal
article on the Publisher website is included.'
• NHMRC Addendum
'The Author has the right to publicly archive their version of the article
(Word document) after peer-review, with revisions having been
made, on their institutional website and their personal
website, provided in all cases a link to the journal article on the
Publisher website is included.‘
Available from:
• https://www.library.uq.edu.au/open-access
21

22. Helpful links
• UQ Library Open Access Website
(includes membership details for discounts)
• NHMRC Open Access Policy: FAQ for Authors
and Repository Managers
• Australian Open Access Support Group
• UQ Library eScholarship Blog
• Six Open Access Myths
22

23. Don’t forget
23

24. UQ eSpace

25. Illusion of Open
• To check the open access status of a journal it maybe
necessary to login via the UQ visitor wireless Network
• This will allow you to test access to any of the UQ
licensed content from on campus - but from a non-UQ
IP address.
• For example, if you want to test that a resource is really
open access, but are not sure if you are really gaining
access via a UQ institutional subscription.
• Details:
https://www.its.uq.edu.au//helpdesk/connecting-andusing-uq-visitor-wireless?pid=1395
25

26. What’s in eSpace?
Document type
Journal Article
Conference
Papers
Book Chapters
Theses *
Images
Books
Total records
94965
OA records
4245
36486
10127
9681
5515
5343
2608
431
550
5515
575
* 7484 theses - UQ staff and students only
Other documents types include: Research Reports, Preprints,
Working Papers, Creative Works, Designs, Audio and Videos
(Data as of end 2012)

27. Some benefits…
• Discoverability - UQ eSpace is harvested by major
search engines and discovery tools
• Page views and Download statistics recorded
• Access Scopus and WoS citation counts and
Altmetrics
• Supported and ongoing archival access to UQ
research publications and full text OA copies

28. 28

29. 29

30. Task
Modify eSpace to facilitate easy deposit of files
Task responsibility
UQ Library
Comments
In process
2
Determine if article is open access, available
after embargo, available on a trusted
repository (such as Pub Med Central) or post
print required
UQ Library
UQ Library staff to
check Sherpa Romeo
and other sources
3
Link to article, or download and attach PDF, or
attach post print and edit ‘OA compliance’ field
in eSpace record
UQ Library
Details of compliance
will be available in
Business Objects so
schools can use this to
check compliance
4
Contact publisher to seek permission for post
print to be archived on eSpace
UQ Library
Essential for UQ to
have an Open Access
Policy in order to
establish Agreements
with some publishers
to avoid setting
arrangements for each
publication
5
6
Request post print if required
Attach post print to eSpace record and edit ‘OA
compliance’ field in eSpace record
UQ Library
UQ Library
7
edit ‘OA compliance’ field in eSpace record if
publisher is unwilling to give permission
UQ Library
8
9
Maintain relevant statistics
Create and maintain record of publisher
agreements
UQ Library
UQ Library
1
UQ Open Access
Service –
Tasks and
Responsibilities
30
Details of compliance
will be available in
Business Objects so
schools can use this to
check compliance
Details of compliance
will be available in
Business Objects so
schools can use this to
check compliance

31. Open Access Compliance
• For records from 1st July 2013
• eSpace data staff will update as required
• Will be the basis of Business Objects reports in
the future to assist in compliance
31

32. Definitions
• Open Access – Publisher DOI = a DOI (Digital
Object Identifier) to the publisher’s web site page
for the article e.g. eSpace record | DOI
• Open Access – Publisher PDF = the final
publisher version of an article (e.g. journal
version with final pagination and formatting)
• Open Access - Post Print = It is the author’s
accepted version of the article (Word document)
after peer-review, with revisions having been
made (ARC/NHMRC definition)
32

33. Open Access Research Data
Open Data is the idea that certain data should be freely available to
everyone to use and republish as they wish, without restrictions from
copyright, patents or other mechanisms of control.
The concept of open access to scientific data was institutionally established
with the formation of the World Data Centre system in 1957-1958.
World Data Centres were established by the International Council for Science
to minimize the risk of data loss and to maximize data accessibility.
While the open-science-data movement long predates the Internet, the
availability of fast, ubiquitous networking has significantly changed the
context, since publishing and obtaining data has become much less
expensive and time-consuming.
"Open Data." Wikipedia: The Free Encyclopedia. Wikimedia Foundation, Inc. 18 June 2012. Web 28 August 2012. available:
http://en.wikipedia.org/wiki/Open_data

34. The Denton Declaration, An
Open Data Manifesto
Open access to research data is critical for advancing science, scholarship, and society.
Research data, when repurposed, has an accretive value.
Publicly funded research should be publicly available for public good.
Transparency in research is essential to sustain the public trust.
The validation of research data by the peer community is an essential function of the
responsible conduct of research.
Managing research data is the responsibility of a broad community of stakeholders
including researchers, funders, institutions, libraries, archivists, and the public.
The Denton Declaration, An Open Data Manifesto, The University of North Texas. Web 23 Oct 2012. available
http://openaccess.unt.edu/denton_declaration

35. ARC and NHMRC
…Research data should
be made available for use
by other researchers
unless this is prevented
by ethical, privacy or
confidentiality matters

36. “There is
evidence that studies
that make their data
available do indeed
receive more citations
than similar studies
that do not.”
Piwowar H. and Vision
T.J 2013 "Data reuse and the open data
citation advantage“
https://peerj.com/preprints/1.pdf
9% - 30%
increase
In citations
Wed 2 October, The Australian: http://www.theaustralian.com.au/highereducation/publish-freely-for-greater-coverage/story-e6frgcjx-1226731041934

37. Open Data - The Future
© ANDS 2011

39. eSpace: Research Data Collections
Researchers can now add data sets and data collections to UQ eSpace via a dedicated
form
Once a record is submitted, researchers can edit their records
and re-submit for approval multiple times, via their My Research
Data list
Researchers can see a list of their own data set or data
collection records, linked to their author ID on their My Research
Data page
Researchers
can edit each
record and
re-submit for
approval via
‘Edit’ icon

41. Future developments
• Documentation and guidance documents
• UPO update sessions
• eSpace system developments
– Information about OA journals integrated
41

42. Need help?
• openaccess@library.uq.edu.au
• espace@library.uq.edu.au
• Lisa Kruesi, Andrew Heath & Helen
Connick