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Getting Your Data in Shape: A Guide to Better Data Prep for Analysis



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Are you spending most of your time in cleaning up your data instead of analyzing it? Follow these five steps to tone up your analysis muscle to spend more time in actionable insights.
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Getting Your Data in Shape: A Guide to Better Data Prep for Analysis

  1. 1. It’s Time to Get Your Data in Shape insights from
  2. 2. 2 Which tasks do you spend the bulk of your time on at work every day?
  3. 3. 3 Most business analysts spend 50-80% of their time preparing their data for analysis. This includes pulling, cleansing, manipulating, and formatting their data.
  4. 4. 4 This leaves them with only 20-50% of their time to focus on actual analysis and uncover actionable insights.
  5. 5. 5 Here are 5 tips to help you: 1. Reduce time spent in data preparation 2. Get your analysis in shape 3. Uncover actionable insights faster 4. Enhance efforts for profit improvement
  6. 6. 6 1. Start With a Plan.
  7. 7. 7 Outline a path from your current situation to your goal situation. Use this as a reference to keep yourself from veering off course or giving up.
  8. 8. 8 Questions to consider: What shape is your data in now?
  9. 9. 9 What shape does your data need to be in for maximum analysis time and minimal data cleansing each reporting period?
  10. 10. 10 How can you maintain these clean data standards?
  11. 11. 11 What are checkpoints that can serve as benchmarks for your progress?
  12. 12. 12 2. Focus on Form
  13. 13. 13 Build and distribute a metric guide for your colleagues. This ensures all reporting and data contributions become and remain consistent.
  14. 14. 14 3. Aim for Mindful Repetitions
  15. 15. 15 Consistent data updates = Successful data analysis
  16. 16. 16 For some companies this means data pulls once a week. For others, it’s once a day. Don’t procrastinate!
  17. 17. 17 4. Circle Back for Progress Checks
  18. 18. 18 Revisit your data management program at your scheduled checkpoints in your plan.
  19. 19. 19 What data is still taking you a long time to prepare? Why?
  20. 20. 20 What processes can you streamline further? What’s working? What isn’t?
  21. 21. 21 Are you saving yourself time yet? How much more time have you given yourself for analysis?
  22. 22. 22 5. Upgrade Your Tools
  23. 23. 23 It’s time to dump your massive spreadsheets tool. Instead, use your BI software to compile your data and format it for analysis.
  24. 24. 24 Click here to see how KiniMetrix can do this for you.
  25. 25. 252525252525 KiniMetrix simplifies your data upload and management process. The cloud-based analytics also illuminates opportunities for profit improvement quickly. Click here to view a video demo and see KiniMetrix in action. Start Getting Your Data in Shape Today