Tutorial to explain the TMM 2020 Bib Manager process

1. TMM 2020
BIB MANAGER TUTORIAL

2. Types of Charity Bibs
Charity Bibs are of two types
1. TIMED RUN CHARITY BIBS – Full Marathon, Half Marathon (with and w/o valid timing certificate
& Open 10K
• All participating NGOs, except those in the top 70 of the Charity Bib Ranking List that register before
23rd October, 2019 are eligible to get 10 Timed Run Charity Bibs.
• Timed Run Charity Bibs are allocated as soon as the NGO is registered
• Minimum Donation amount per bib is INR 10,000/-
• NGOs can return bibs the bibs by 23rd October to avoid deduction of INR 1,000/- per unutilized bib fro
the overall funds raised
• NGOs can request for additional bib after they have utililsed the currently allocated bibs
2. UNTIMED RUN CHARITY BIBS – Dream Run, Senior Citizens’ Run & Champions with Disability
• Untimed Run Charity Bibs are allocated only on request
• These bibs are allocated only 1st October 2019 onwards
• An NGO can request a maximum of 150 bibs as part of Dream Run group registration. However, not
more than 20 bibs will be allocated to an NGO at a time, unless the NGO receives an upfront donation
for more than 20 bibs.
• Minimum Donation amount per bib is INR 5,000/-
• These bibs cannot be returned or converted or used for Timed Run Charity Bibs and will be allocated
only on request. Unutilised bibs would be considered forfeited and INR 1000 per unutilized bib will be
deducted from the total funds raised by the NGO.

3. Type of Race Categories, Eligibility & Minimum Donation & Race Fees
UNTIMED RUN CHARITY BIBS
Race Categories
Min. age as on
19th Jan 2020
Valid Timing
Certificate
Minimum
Donation per
bib
Race Fee
(to be paid to Procam International Pvt. Ltd.)
Runners residing in
India
Runners residing
outside India
Dream Run 12 yrs Not Required
5000
900 USD 30
Sr. Citizens' Run 60 yrs Not Required 350 USD 15
Champions with
Disability
12 yrs Not Required 350 USD 15
TIMED RUN CHARITY BIBS
Race Categories
Min. age as on
19th Jan 2020
Valid Timing
Certificate
Minimum
Donation per
bib
Race Fee
(to be paid to Procam International Pvt. Ltd.)
Runners residing in
India
Runners residing
outside India
Full Marathon 18 yrs Required
10000
2300 USD 50
Half Marathon
18 yrs 2200 USD 50
Register with Valid Timing
Certificate
Required
Not RequiredRegister without Valid
Timing Certificate
Open 10K 15 yrs Not Required 1400 USD 45

4. Bib Manager for TMM 2020
Please read the instructions under
‘Manage Bibs’ before you fill the details
All Bibs allocated to the NGOs can be
viewed and managed through this tab

5. Update runner details and change race category
Minimum donation to be raised against the bib
Update runner details and change the
race category (if required)

6. Update runner details and change race category
Enter Runner Name
Change race category if
required from the dropdown
Note: Any Half Marathon (reg. w/o valid timing certificate) and Open 10K bib can be
converted to Half Marathon (reg. with valid timing certificate) or a Full Marathon bib

7. Select the bib/s and click on ‘Add
Donations for Selected Bibs’
Process to update donation details

8. The donation will be entered against these bibs
There are two modes of payment for charity
bib
• Online: via credit card / debit card / net
banking / wallets
• Offline: via cheque / DD
Process to update donation details

9. Online Donation towards Bibs
Step 1: Enter Donation amount
Ensure correct amount is entered since once the
link is generated, the donor will not be able to edit
the amount
Step 2: Click here to
generate the payment link
Step 3: Share the payment link generated with the donor to make the online donation

10. Offline Donation towards bibs
Step 1: Fill the offline form
Saves the details entered in the
above form
Saves the details entered and enables to
make one more donation entry against the
same bib/s selected
Ensure correct Donor name is filled here
since 80G receipt will be issued in this
name. Once issued it cannot be changed
PAN Number is
mandatory for
donations above
Rs.2000

11. If you have made a incorrect donation entry, click
on ‘Update Donation Status’
Offline Donation towards bibs
Click on the dropdown and select
‘Failed’. UWM will not consider ‘Failed’
donation entries

12. Step 2: Download > Print > Highlight Bibs to be submitted > Sign & Stamp the Bib
Summary sheet and submit to UWM along with donation cheque
Offline Donation towards bibs

13. Runner Registration
1. Once the donation is received and processed, UWM will share with the NGO a link and voucher code for
runner to register online. Physical copies of runner forms are no longer accepted
2. The NGO will need to share the provided link and voucher code with the runner. The runner can then
register on link online using this voucher code.
3. The race fee can be paid online or offline to Procam International Pvt. Ltd. Depending upon the mode of
payment of race fee, a Regular or a Prepaid Voucher code will be issued.
4. There are two types of voucher codes
Regular Voucher Codes- Regular voucher codes are used by the runners to register on the event website
through a unique link for charity. The race fee payment has to be paid online by the runner during runner
registration.
Prepaid Voucher Codes- If a donor/runner or an NGO wishes to pay the race fee by cheque, the NGO can
share the cheque in favour of ‘Procam International Pvt. Ltd.’ after writing the UWM Bib ID on the back of the
cheque and submit it with the bib summary sheet. After receiving the cheques, NGOs will receive a prepaid
voucher code and a unique link to share with the donor. In a case where the cheque is not honoured, the bib
will not be issued to the runner.
Note: - These are unique codes and can be used ONLY ONCE. Hence NGOs must ensure that it is shared correctly. Once a
voucher code is issued against a bib, it CANNOT be re-issued again

14. NOTE:
• Dream Run Group Registration – Multiple Dream Run bibs (min. 10 and max. 150) can be clubbed to
create a runners’ group, by the NGO. Those NGOs submitting a group of at least 10 runners will have the
name of the NGO featured on the bibs of that group, provided the online registration process of the runners
is complete by 15th December, 2019.
• Payment gateway charges of 3% will be applicable on online donations for charity bibs
• UWM Donation Retention per bib is INR 250 irrespective of the donation amount raised per bib
• Donation cheques / DDs should be in favour of United Way of Mumbai.
• The donation cheque does not include the race fees and therefore the same needs to be paid over and
above the donation amount. Applicable race fees are to be paid by the runner to the Event Promoter
directly during runner registration.
• No donation will be refunded once made

15. Important Timelines
1st October 2019 Untimed Run Charity Bib allocation begins
23rd October 2019
Return unutilized Timed Run Charity Bibs
Request for additional Timed Run Charity Bibs
10th December 2019 Last Date to submit Charity Bibs
15th December 2019 Last Date for Runner Registration

16. THANK YOU