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Productive meetings by lean

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We all know most business meetings are inefficient and thus unproductive. But how many organizations have done anything to improve them. This is a new approach that is not only designed from the concepts of lean tools but most of all it works!

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Productive meetings by lean

  1. 1.  Robert Baird President +1 215 353 0696 Productive Meetings By Lean 30Min Exchange of Solutions 25-Sep-15 www.leanteamsusa.com
  2. 2. 25-Sep-15 www.leanteamsusa.com 2
  3. 3. 25-Sep-15 3 70% Unproductive Are
  4. 4. Too many subjects No agenda No meeting structure AUTOMATICALLY scheduled for an hour Attendees come unprepared Arrive late end late Unnecessary story telling Unnecessary attendees HUGE POWERPOINT DECKS People are using internet daydreaming 25-Sep-15 4 Current conditions NON VALUE-ADD
  5. 5. SMED VISUAL MANAGEMENT 5S WASTE REDUCTION FLOWCHART 25-Sep-15 www.leanteamsusa.com 5 Recommendation Meeting design with Lean TOOLS
  6. 6. 25-Sep-15 www.leanteamsusa.com 6 30Min Exchange OF SOLUTIONS NEW MEETING FORMAT TRANSFORMATIONAL LEADERSHIP
  7. 7. 25-Sep-15 www.leanteamsusa.com 7 MEETING RULES 30 MINUTES STANDARDIZED AGENDA SENT PRIOR TO MEETING EACH ATTENDDEE has 5 MINUTES assigned TIMEKEEPER MUST BE PREPARED with SOLUTIONS TIME TO PREPARE AGREED BEFORE MEETING DATE SET Arrive ON TIME end ON TIME NO story telling WE BELIEVE YOU only attendees RESPONSIBLE FOR OBJECTIVES NO POWERPOINT NO CONNECTION TO INTERNET DEVICES NO PROJECTOR VISUAL MANAGEMENT LOCATION FOR CURRENT STATE TRUST
  8. 8. CONVERT MEETING SUMMARY TO MEETING AGENDA: - WHO IS RESPONSIBLE FOR EACH OBJECTIVE - OBJECTIVE TARGET DATE - OBJECTIVE SCOPE (FLOWCHART) ATTENDEE RESPONSIBILITY - MUST PREPARE SOLUTION SUMMARY BEFORE MEETING DATE - IDENTIFIES KEY INPUTS - 5 MINUTE SUMMARY OF HOW TO MEET OBJECTIVES 25-Sep-15 8 SMED Convert internal to external THINK VALUE-ADD
  9. 9. 25-Sep-15 www.leanteamsusa.com 9 VISUAL MANAGEMENT KEY INPUT CURRENT STATE ALL MEETINGS HAVE A FLOWCHART: - ATTENDEES COMPLETE INPUTS BEFORE MEETING - CURRENT AND FUTURE STATE INPUT MEASURES - CURRENT AND FUTURE STATE OUTPUT MEASURES FLOWCHART VISUAL - RESPONSIBILITY OF MEETING LEADER TO: - SUMMARIZE, FORMAT, AND DISTRIBUTE, AFTER MEETING FOCUS ON INPUT IMPROVEMENT
  10. 10. 25-Sep-15 www.leanteamsusa.com 10 5SSORT: - ATTENDEE LIST - REMOVE CHAIRS - MEDIA - INTERNET FREE - COMPUTER FREE - PHONE FREE STRAIGHTEN: - MEETING FLOWCHART LOCATION/STATION - ORDER OF PRESENTERS IDENTIFIED STANDARDIZE: - ESTABLISH 30MIN EXCHANGE OF SOLUTIONS RULES SUSTAIN - MEASURE MEETING EFFECTIVNESS CONTINUOUSLY IMPROVE
  11. 11. 25-Sep-15 www.leanteamsusa.com 11 NEW MEETING FORMAT 30Min Exchange OF SOLUTIONS BASED ON: - WHAT IS REALLY VALUE-ADD - CAPABILITIES OF ATTENDEES - TRANSFORMATIONAL LEADERSHIP - PURPOSE
  12. 12. From Lean Teams USA Contact Us • Lean Teams USA Lean Consulting • View My Profile on LinkedIn • Lean Teams USA +1 215 353 0696 25-Sep-15 www.leanteamsusa.com 12

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