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Connoisseur Solutions
Managing Projects Using MS Project 2010
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
What Is a Project?
“A temporary endeavor undertaken to create a unique product
or service.”*
 E.g.
 Developing an Ecommerce portal
 Construction a Building
 Managing an Event
 Project Characteristics
 Temporary
 Unique products, services, or results
 Progressive elaboration
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
Project Characteristics : Temporary
 A definite start date and end date
 Project can end due to
 Objectives achieved
 Objectives cannot / will not be achieved
 Need does not exist
 Temporary does not necessarily mean “Short Term”
 Some projects take years (5 - 15 years) to complete e.g.
Space exploration projects, drug discovery and clinical trial
projects etc.
 Product / services created by project might not be temporary
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
Project Characteristics : Unique
 Project should create Unique product or service or result
 Examples:
 Development of a web portal
 New drug to market – clinical trials
 Prototype of a new car
 There could be repetitive elements in project
 Making another tower similar to existing one
 Launching a new insurance product
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
Project Characteristics: Progressive Elaboration
 Progressive elaboration is the incremental design and refinement
of the initial concept toward the project plan.
A Project starts with a vision , the vision is converted into high
level plan and as we move forward the requirements unfold and
this helps in planning the time horizon that we can see
(Immediate Future) in detailed manner.
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
The Triple Constraint
OR, IN
SIMPLE
ENGLISH
Defect Free
Fast Cheap
Complete
Quality
Cost
Scope
Time
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
What is MSP
 Project Management Information System
 Assist project managers in Developing Project Schedule
 Assigning resources to tasks
 Analyzing workloads
 Monitor & Track progress
 Managing budgets/cost
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
Project Management
Project management is the discipline of organizing and managing
resources in such a way that the project is completed within
defined scope, quality, time and cost constraints.
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
SMART Objectives
Specific
Objectives should be quantifiable. Eg a revenue increase of 1
million USD in a year time frame
Measuable
There should be some way of actually testing whether or not that
stated target has been met.
Attainable
The desired objective must be one that is actually possible to
achieve within the time and cost parameters provided.
Relevant
The desired objective should relate directly to the organization's
business needs and stated mission.
Time-Bound
The completion date of the objective should be either a specific
date or time or an "offset" from the beginning of the project. (For
example, benefits must be achieved within five months of
project launch.)
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
What’s new in 2010
 Improved interface
 New viewing options
 Team Planner
 Timeline
 Easier view customization
 Add new columns
 Zoom Slider
 User-controlled scheduling
 Manual scheduling
 Inactive Tasks
 Top down summary tasks
 Easier collaboration
 Upload to SharePoint
 Enhanced Copy/Paste
 Split In Progress Tasks
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
User Interface – Project 2010
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
Project Options – Schedule
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
Project Options – Advance
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
Setting a Start Date
After Opening the Microsoft Project file, On the menu click
Project > Project Information. The following screen opens up.
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
Create WBS
In the task tab use Indent and Out dent feature as shown below
to create WBS
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
Define Activities (Tasks)
Decompose Work packages into granular activities (Tasks)
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
Define Activities
Decompose Work packages into granular activities
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
Task Types
Work, Duration and Unit (% allocation) are determined by
 Work = Duration * Unit
Revise Work Revise
Duration
Revise Unit
Fixed Unit Duration Work Duration
Fixed Work Duration Unit Duration
Fixed
Duration
Unit Work Work
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
Effort Driven Scheduling and Task Types
 Effort-driven scheduling determines what happens to the duration or resource units for a
task when you add or remove resources Following is the impact if effort driven
scheduling is turned on for the following task types
 Fixed Units If effort-driven scheduling is turned on for the task, Project adjusts the
task's duration when you add or remove resources. If you have the means, adding more
people is one option for shortening your schedule.
 Fixed Duration If effort-driven scheduling is turned on for the task, changing resource
assignments changes the amount of effort the resources will put in on the task. You may
want to consider this option when scheduling a project if you feel the need to lighten the
load on some of your people, or if you need to assign some of them part-time to other
tasks.
 Fixed Work The Fixed-work task type and effort-driven scheduling both keep the Work
value constant and you cannot turn off the effort-driven setting for a task set as Fixed
Work.
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
Sequence Activities -Task Relationship
 Task relationships reflect the sequence in which work should be
done.
 By default MS Project uses Finish to Start relationship
 There are 4 different types of relations
 Finish to Start
 Start to Start
 Finish to Finish
 Start to Finish
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
 You can also add Lead and Lag to the schedule:
 An overlap (called lead time) OR
 A delay (called lag time) between the finish and start dates of
predecessor and successor tasks.
 Lead time causes the successor task to begin before its
predecessor task concludes
 Lag time causes the successor task to begin some time after its
predecessor task concludes
Sequence Activities -Task Relationship
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
• Finish to start: finish date of predecessor determines the
start date of the successor
Sequence Activities -Task Relationship
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
• Start to start: start date of predecessor determines the start
date of the successor
Sequence Activities -Task Relationship
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
• Finish to finish: finish date of the predecessor determines
the finish date of the successor
Sequence Activities -Task Relationship
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
• Start to finish: start date of the predecessor determines the finish
date of the successor task. This relationship is very rarely used.
Sequence Activities -Task Relationship
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
Sequence Activities Task Constraints
 Flexible constraints
 Flexible constraints allow tasks to be scheduled without any
limitations other than their predecessor and successor
relationships.
 No fixed start or end dates are imposed by the constraint types.
 ASAP (as soon as possible)
 ALAP (as late as possible)
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
 Semi-flexible constraints
 Limit the rescheduling of a task within the date constraints
you specify
 SNET (start no earlier than)
 SNLT (start no later than)
 FNET (finish not earlier than)
 FNLT (finish not later than)
Sequence Activities Task Constraints
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
 Inflexible constraints
 Completely prevent the rescheduling of a task. Use these
constraint types only when absolutely necessary!
 MSO (must start on)
 MFO (must finish on)
Sequence Activities Task Constraints
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
Sequence Activities (Method 1)
Identifying relationships between Predecessor, Successor, Lead
and Lag (Right Click the successor task and click Information
option, The task information window pops up. Click the
predecessor tab and enter ID (Predecessor’s Task Id) .
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
Sequence Activities (Method 2)
In the Predecessor Column of the Gantt Chart add predecessor’s
task Id along with the type of relationship (Finish to Start(FS) or
Finish to Finish (FF) or Start to Finish (SF) or Start to Start (SS) and
lead or lag
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
Resource Type
Work Resources are people and machines, and they need time
(hours, days, weeks, etc.) to perform the Tasks
Material Resources are consumables like bricks, oil, concrete
etc., and they are time independent.
Cost Resources are time independent resources, like Airplane
tickets.
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
Estimate Activity Resources
(Add Resources to the resource sheet)
Add resources (Work, Material and Cost) to the resource sheet
and their details
On Main Menu Click View > Resource Sheet
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
Estimate Activity Resources
(Assign Resources to the tasks)
In the Gantt Chart select the task for resource allocation , right
click and select Assign Resources option.
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
Estimate Activity Resources
(Assign Resources to the tasks)
On selecting Assign Resources option, the new screen Assign
Resources pops up. Add units for resources that are work and
material type. The cost for resource of Cost Type is added here.
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
Assigning the Fixed Cost
Go to View > Task Usage> Add the Column Field “Fixed Cost”
Assign the value for fixed cost task as 100 USD is assigned to
create design and document in the task below.
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
Configure Resource Calendar
Click Project > Change Working Time> Select the resource for
whom the calendar needs to be configured
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
Configure Resource Calendar
(Working to Non – Working days)
Select the date on the resource calendar that need to be
changed from working to non working and click the tab exception
,add name of the resource and press enter.
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
Configure Resource Calendar
(Non Working to Working days)
Select the date on the resource calendar that need to be
changed from non working to working and click the tab work
weeks ,click details a new window pops up. Select the days and
enter the time in the table as shown in fig below.
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
Resource Leveling
 Resource leveling is the process that ensures resource
demand does not exceed resource availability. It’s a way to fix
over allocation.
 Over-allocation: The result of assigning more tasks to a
resource than the resource can accomplish in the working
time available
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
Resource Leveling
 Resources are leveled in the following ways:
 By delaying a task until the assigned resource has time
to work on it.
 By splitting a task so that part of a task is done when
planned and the rest of it is done later when the
assigned resource has time.
 By replacing the resource with a new one
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
Resource Leveling (Automatic)
 Standard - Project examines predecessor dependencies, slack
time, dates, constraints, and priorities
 ID - Project simply goes down the task list in order by task ID
 Priority and standard - Project first examines any set task, or
project priorities and then examines the standard factors
 If you don't want Project to level a specific task, set the
task's priority level to 1000
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
Resource Leveling – Task Inspector
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
Resource Leveling – Task Inspector
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
Resource Leveling – Team Planner
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
Resource Leveling – Team Planner
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
Resource Leveling – Splitting the Tasks
 By splitting a task so that part of a task is done when planned
and the rest of it is done later when the assigned resource has
time.
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
Resource Leveling – Splitting the Tasks
 By splitting a task so that part of a task is done when planned
and the rest of it is done later when the assigned resource has
time.
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
Inactive Tasks
Project’s schedule will change throughout the lifecycle based
Change requests, corrective and preventive actions. A task that
was originally planned might not be required later.
If this task is deleted, you lose all the baseline information and
any work or costs associated with the task. And as the project
executes, you may want to compare the current project against
the original baseline or conduct a what-if analysis.
InactiveTask feature allows you to remove tasks from
the schedule and recognize the task existed in the
original plan.
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
Inactive Tasks
Project’s schedule will change throughout the lifecycle based
Change requests, corrective and preventive actions. A task that
was originally planned might not be required later.
If this task is deleted, you lose all the baseline information and
any work or costs associated with the task. And as the project
executes, you may want to compare the current project against
the original baseline or conduct a what-if analysis.
InactiveTask feature allows you to remove tasks from
the schedule and recognize the task existed in the
original plan.
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
Why Baseline?
The main benefits of having a project baseline are
 Ability to assess performance (Baseline vs actual)
 Improved future estimating accuracy
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
Project Baseline
 Entire Project
 Selected Task
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
Interim Plan
Interim Plans could be thought of as mini-baselines. They store
only the task's start and finish dates.
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
Critical Path
Longest path in a project network diagram. Float or Slack for all
the activities on the critical path is zero
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
Timeline
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
Deadline
Deadline dates are used to indicate a target date you don't want to miss
 Without requiring to set a task constraint
 When a task finishes after its deadline, Microsoft Project displays a task indicator
notifying that the task missed its deadline
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
Total Slack
Amount of time that a task can move later in time without
affecting the finish of the project
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
Slippage
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
Task Usage – Work Contour
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
Resource Usage – Work Contour
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
Network Diagram
 If the task is completed, the task node shows cross diagonal
lines
 If the task is in progress but not completed, a single diagonal
line draw through node
 No diagonal line appears in tasks that are not yet started
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
Tables
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
Filters
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
Grouping
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
Report Types
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
Reports - Costs
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
Reports - Assignments
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
Multiple Projects
Create a Master Project and its sub project and link them using
link task as shown in figure below. Select the predecessor first
and then the successor and click on link task feature.
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
Resource Pool
Create a Resource Sheet (Press ctrl + n) in a new file, add resources to it and save it
with the name Resource pool. This file needs remain open if its resources have to be
shared. To make the resources available to the other project, Click resource and then
resource pool as shown in fig below.
Pankaj Sharma - Mobile No -919810996356

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PPTs on MS Project 2010

  • 1. Connoisseur Solutions Managing Projects Using MS Project 2010 Pankaj Sharma - Mobile No -919810996356
  • 2. Connoisseur Solutions What Is a Project? “A temporary endeavor undertaken to create a unique product or service.”*  E.g.  Developing an Ecommerce portal  Construction a Building  Managing an Event  Project Characteristics  Temporary  Unique products, services, or results  Progressive elaboration Pankaj Sharma - Mobile No -919810996356
  • 3. Connoisseur Solutions Project Characteristics : Temporary  A definite start date and end date  Project can end due to  Objectives achieved  Objectives cannot / will not be achieved  Need does not exist  Temporary does not necessarily mean “Short Term”  Some projects take years (5 - 15 years) to complete e.g. Space exploration projects, drug discovery and clinical trial projects etc.  Product / services created by project might not be temporary Pankaj Sharma - Mobile No -919810996356
  • 4. Connoisseur Solutions Project Characteristics : Unique  Project should create Unique product or service or result  Examples:  Development of a web portal  New drug to market – clinical trials  Prototype of a new car  There could be repetitive elements in project  Making another tower similar to existing one  Launching a new insurance product Pankaj Sharma - Mobile No -919810996356
  • 5. Connoisseur Solutions Project Characteristics: Progressive Elaboration  Progressive elaboration is the incremental design and refinement of the initial concept toward the project plan. A Project starts with a vision , the vision is converted into high level plan and as we move forward the requirements unfold and this helps in planning the time horizon that we can see (Immediate Future) in detailed manner. Pankaj Sharma - Mobile No -919810996356
  • 6. Connoisseur Solutions The Triple Constraint OR, IN SIMPLE ENGLISH Defect Free Fast Cheap Complete Quality Cost Scope Time Pankaj Sharma - Mobile No -919810996356
  • 7. Connoisseur Solutions What is MSP  Project Management Information System  Assist project managers in Developing Project Schedule  Assigning resources to tasks  Analyzing workloads  Monitor & Track progress  Managing budgets/cost Pankaj Sharma - Mobile No -919810996356
  • 8. Connoisseur Solutions Project Management Project management is the discipline of organizing and managing resources in such a way that the project is completed within defined scope, quality, time and cost constraints. Pankaj Sharma - Mobile No -919810996356
  • 9. Connoisseur Solutions SMART Objectives Specific Objectives should be quantifiable. Eg a revenue increase of 1 million USD in a year time frame Measuable There should be some way of actually testing whether or not that stated target has been met. Attainable The desired objective must be one that is actually possible to achieve within the time and cost parameters provided. Relevant The desired objective should relate directly to the organization's business needs and stated mission. Time-Bound The completion date of the objective should be either a specific date or time or an "offset" from the beginning of the project. (For example, benefits must be achieved within five months of project launch.) Pankaj Sharma - Mobile No -919810996356
  • 10. Connoisseur Solutions What’s new in 2010  Improved interface  New viewing options  Team Planner  Timeline  Easier view customization  Add new columns  Zoom Slider  User-controlled scheduling  Manual scheduling  Inactive Tasks  Top down summary tasks  Easier collaboration  Upload to SharePoint  Enhanced Copy/Paste  Split In Progress Tasks Pankaj Sharma - Mobile No -919810996356
  • 11. Connoisseur Solutions User Interface – Project 2010 Pankaj Sharma - Mobile No -919810996356
  • 12. Connoisseur Solutions Project Options – Schedule Pankaj Sharma - Mobile No -919810996356
  • 13. Connoisseur Solutions Project Options – Advance Pankaj Sharma - Mobile No -919810996356
  • 14. Connoisseur Solutions Setting a Start Date After Opening the Microsoft Project file, On the menu click Project > Project Information. The following screen opens up. Pankaj Sharma - Mobile No -919810996356
  • 15. Connoisseur Solutions Create WBS In the task tab use Indent and Out dent feature as shown below to create WBS Pankaj Sharma - Mobile No -919810996356
  • 16. Connoisseur Solutions Define Activities (Tasks) Decompose Work packages into granular activities (Tasks) Pankaj Sharma - Mobile No -919810996356
  • 17. Connoisseur Solutions Define Activities Decompose Work packages into granular activities Pankaj Sharma - Mobile No -919810996356
  • 18. Connoisseur Solutions Task Types Work, Duration and Unit (% allocation) are determined by  Work = Duration * Unit Revise Work Revise Duration Revise Unit Fixed Unit Duration Work Duration Fixed Work Duration Unit Duration Fixed Duration Unit Work Work Pankaj Sharma - Mobile No -919810996356
  • 19. Connoisseur Solutions Effort Driven Scheduling and Task Types  Effort-driven scheduling determines what happens to the duration or resource units for a task when you add or remove resources Following is the impact if effort driven scheduling is turned on for the following task types  Fixed Units If effort-driven scheduling is turned on for the task, Project adjusts the task's duration when you add or remove resources. If you have the means, adding more people is one option for shortening your schedule.  Fixed Duration If effort-driven scheduling is turned on for the task, changing resource assignments changes the amount of effort the resources will put in on the task. You may want to consider this option when scheduling a project if you feel the need to lighten the load on some of your people, or if you need to assign some of them part-time to other tasks.  Fixed Work The Fixed-work task type and effort-driven scheduling both keep the Work value constant and you cannot turn off the effort-driven setting for a task set as Fixed Work. Pankaj Sharma - Mobile No -919810996356
  • 20. Connoisseur Solutions Sequence Activities -Task Relationship  Task relationships reflect the sequence in which work should be done.  By default MS Project uses Finish to Start relationship  There are 4 different types of relations  Finish to Start  Start to Start  Finish to Finish  Start to Finish Pankaj Sharma - Mobile No -919810996356
  • 21. Connoisseur Solutions  You can also add Lead and Lag to the schedule:  An overlap (called lead time) OR  A delay (called lag time) between the finish and start dates of predecessor and successor tasks.  Lead time causes the successor task to begin before its predecessor task concludes  Lag time causes the successor task to begin some time after its predecessor task concludes Sequence Activities -Task Relationship Pankaj Sharma - Mobile No -919810996356
  • 22. Connoisseur Solutions • Finish to start: finish date of predecessor determines the start date of the successor Sequence Activities -Task Relationship Pankaj Sharma - Mobile No -919810996356
  • 23. Connoisseur Solutions • Start to start: start date of predecessor determines the start date of the successor Sequence Activities -Task Relationship Pankaj Sharma - Mobile No -919810996356
  • 24. Connoisseur Solutions • Finish to finish: finish date of the predecessor determines the finish date of the successor Sequence Activities -Task Relationship Pankaj Sharma - Mobile No -919810996356
  • 25. Connoisseur Solutions • Start to finish: start date of the predecessor determines the finish date of the successor task. This relationship is very rarely used. Sequence Activities -Task Relationship Pankaj Sharma - Mobile No -919810996356
  • 26. Connoisseur Solutions Sequence Activities Task Constraints  Flexible constraints  Flexible constraints allow tasks to be scheduled without any limitations other than their predecessor and successor relationships.  No fixed start or end dates are imposed by the constraint types.  ASAP (as soon as possible)  ALAP (as late as possible) Pankaj Sharma - Mobile No -919810996356
  • 27. Connoisseur Solutions  Semi-flexible constraints  Limit the rescheduling of a task within the date constraints you specify  SNET (start no earlier than)  SNLT (start no later than)  FNET (finish not earlier than)  FNLT (finish not later than) Sequence Activities Task Constraints Pankaj Sharma - Mobile No -919810996356
  • 28. Connoisseur Solutions  Inflexible constraints  Completely prevent the rescheduling of a task. Use these constraint types only when absolutely necessary!  MSO (must start on)  MFO (must finish on) Sequence Activities Task Constraints Pankaj Sharma - Mobile No -919810996356
  • 29. Connoisseur Solutions Sequence Activities (Method 1) Identifying relationships between Predecessor, Successor, Lead and Lag (Right Click the successor task and click Information option, The task information window pops up. Click the predecessor tab and enter ID (Predecessor’s Task Id) . Pankaj Sharma - Mobile No -919810996356
  • 30. Connoisseur Solutions Sequence Activities (Method 2) In the Predecessor Column of the Gantt Chart add predecessor’s task Id along with the type of relationship (Finish to Start(FS) or Finish to Finish (FF) or Start to Finish (SF) or Start to Start (SS) and lead or lag Pankaj Sharma - Mobile No -919810996356
  • 31. Connoisseur Solutions Resource Type Work Resources are people and machines, and they need time (hours, days, weeks, etc.) to perform the Tasks Material Resources are consumables like bricks, oil, concrete etc., and they are time independent. Cost Resources are time independent resources, like Airplane tickets. Pankaj Sharma - Mobile No -919810996356
  • 32. Connoisseur Solutions Estimate Activity Resources (Add Resources to the resource sheet) Add resources (Work, Material and Cost) to the resource sheet and their details On Main Menu Click View > Resource Sheet Pankaj Sharma - Mobile No -919810996356
  • 33. Connoisseur Solutions Estimate Activity Resources (Assign Resources to the tasks) In the Gantt Chart select the task for resource allocation , right click and select Assign Resources option. Pankaj Sharma - Mobile No -919810996356
  • 34. Connoisseur Solutions Estimate Activity Resources (Assign Resources to the tasks) On selecting Assign Resources option, the new screen Assign Resources pops up. Add units for resources that are work and material type. The cost for resource of Cost Type is added here. Pankaj Sharma - Mobile No -919810996356
  • 35. Connoisseur Solutions Assigning the Fixed Cost Go to View > Task Usage> Add the Column Field “Fixed Cost” Assign the value for fixed cost task as 100 USD is assigned to create design and document in the task below. Pankaj Sharma - Mobile No -919810996356
  • 36. Connoisseur Solutions Configure Resource Calendar Click Project > Change Working Time> Select the resource for whom the calendar needs to be configured Pankaj Sharma - Mobile No -919810996356
  • 37. Connoisseur Solutions Configure Resource Calendar (Working to Non – Working days) Select the date on the resource calendar that need to be changed from working to non working and click the tab exception ,add name of the resource and press enter. Pankaj Sharma - Mobile No -919810996356
  • 38. Connoisseur Solutions Configure Resource Calendar (Non Working to Working days) Select the date on the resource calendar that need to be changed from non working to working and click the tab work weeks ,click details a new window pops up. Select the days and enter the time in the table as shown in fig below. Pankaj Sharma - Mobile No -919810996356
  • 39. Connoisseur Solutions Resource Leveling  Resource leveling is the process that ensures resource demand does not exceed resource availability. It’s a way to fix over allocation.  Over-allocation: The result of assigning more tasks to a resource than the resource can accomplish in the working time available Pankaj Sharma - Mobile No -919810996356
  • 40. Connoisseur Solutions Resource Leveling  Resources are leveled in the following ways:  By delaying a task until the assigned resource has time to work on it.  By splitting a task so that part of a task is done when planned and the rest of it is done later when the assigned resource has time.  By replacing the resource with a new one Pankaj Sharma - Mobile No -919810996356
  • 41. Connoisseur Solutions Resource Leveling (Automatic)  Standard - Project examines predecessor dependencies, slack time, dates, constraints, and priorities  ID - Project simply goes down the task list in order by task ID  Priority and standard - Project first examines any set task, or project priorities and then examines the standard factors  If you don't want Project to level a specific task, set the task's priority level to 1000 Pankaj Sharma - Mobile No -919810996356
  • 42. Connoisseur Solutions Resource Leveling – Task Inspector Pankaj Sharma - Mobile No -919810996356
  • 43. Connoisseur Solutions Resource Leveling – Task Inspector Pankaj Sharma - Mobile No -919810996356
  • 44. Connoisseur Solutions Resource Leveling – Team Planner Pankaj Sharma - Mobile No -919810996356
  • 45. Connoisseur Solutions Resource Leveling – Team Planner Pankaj Sharma - Mobile No -919810996356
  • 46. Connoisseur Solutions Resource Leveling – Splitting the Tasks  By splitting a task so that part of a task is done when planned and the rest of it is done later when the assigned resource has time. Pankaj Sharma - Mobile No -919810996356
  • 47. Connoisseur Solutions Resource Leveling – Splitting the Tasks  By splitting a task so that part of a task is done when planned and the rest of it is done later when the assigned resource has time. Pankaj Sharma - Mobile No -919810996356
  • 48. Connoisseur Solutions Inactive Tasks Project’s schedule will change throughout the lifecycle based Change requests, corrective and preventive actions. A task that was originally planned might not be required later. If this task is deleted, you lose all the baseline information and any work or costs associated with the task. And as the project executes, you may want to compare the current project against the original baseline or conduct a what-if analysis. InactiveTask feature allows you to remove tasks from the schedule and recognize the task existed in the original plan. Pankaj Sharma - Mobile No -919810996356
  • 49. Connoisseur Solutions Inactive Tasks Project’s schedule will change throughout the lifecycle based Change requests, corrective and preventive actions. A task that was originally planned might not be required later. If this task is deleted, you lose all the baseline information and any work or costs associated with the task. And as the project executes, you may want to compare the current project against the original baseline or conduct a what-if analysis. InactiveTask feature allows you to remove tasks from the schedule and recognize the task existed in the original plan. Pankaj Sharma - Mobile No -919810996356
  • 50. Connoisseur Solutions Why Baseline? The main benefits of having a project baseline are  Ability to assess performance (Baseline vs actual)  Improved future estimating accuracy Pankaj Sharma - Mobile No -919810996356
  • 51. Connoisseur Solutions Project Baseline  Entire Project  Selected Task Pankaj Sharma - Mobile No -919810996356
  • 52. Connoisseur Solutions Interim Plan Interim Plans could be thought of as mini-baselines. They store only the task's start and finish dates. Pankaj Sharma - Mobile No -919810996356
  • 53. Connoisseur Solutions Critical Path Longest path in a project network diagram. Float or Slack for all the activities on the critical path is zero Pankaj Sharma - Mobile No -919810996356
  • 54. Connoisseur Solutions Timeline Pankaj Sharma - Mobile No -919810996356
  • 55. Connoisseur Solutions Deadline Deadline dates are used to indicate a target date you don't want to miss  Without requiring to set a task constraint  When a task finishes after its deadline, Microsoft Project displays a task indicator notifying that the task missed its deadline Pankaj Sharma - Mobile No -919810996356
  • 56. Connoisseur Solutions Total Slack Amount of time that a task can move later in time without affecting the finish of the project Pankaj Sharma - Mobile No -919810996356
  • 57. Connoisseur Solutions Slippage Pankaj Sharma - Mobile No -919810996356
  • 58. Connoisseur Solutions Task Usage – Work Contour Pankaj Sharma - Mobile No -919810996356
  • 59. Connoisseur Solutions Resource Usage – Work Contour Pankaj Sharma - Mobile No -919810996356
  • 60. Connoisseur Solutions Network Diagram  If the task is completed, the task node shows cross diagonal lines  If the task is in progress but not completed, a single diagonal line draw through node  No diagonal line appears in tasks that are not yet started Pankaj Sharma - Mobile No -919810996356
  • 61. Connoisseur Solutions Tables Pankaj Sharma - Mobile No -919810996356
  • 62. Connoisseur Solutions Filters Pankaj Sharma - Mobile No -919810996356
  • 63. Connoisseur Solutions Grouping Pankaj Sharma - Mobile No -919810996356
  • 64. Connoisseur Solutions Report Types Pankaj Sharma - Mobile No -919810996356
  • 65. Connoisseur Solutions Reports - Costs Pankaj Sharma - Mobile No -919810996356
  • 66. Connoisseur Solutions Reports - Assignments Pankaj Sharma - Mobile No -919810996356
  • 67. Connoisseur Solutions Multiple Projects Create a Master Project and its sub project and link them using link task as shown in figure below. Select the predecessor first and then the successor and click on link task feature. Pankaj Sharma - Mobile No -919810996356
  • 68. Connoisseur Solutions Resource Pool Create a Resource Sheet (Press ctrl + n) in a new file, add resources to it and save it with the name Resource pool. This file needs remain open if its resources have to be shared. To make the resources available to the other project, Click resource and then resource pool as shown in fig below. Pankaj Sharma - Mobile No -919810996356