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Grants.gov submittingandavoidingerrors
- 1. GRANTS.GOV Submitting Applications & Avoiding Errors Current as of March, 2016
- 2. OBJECTIVES Learn: • What Grants.gov is • Avoiding errors for Grants.gov applications • Where to look for funding opportunities • Where to find information to complete Adobe Forms set • Additional Resources
- 3. What is Grants.gov? Portal that allows users to find, apply for, and manage over 1,000 grant opportunities from 26 different Federal agencies
- 4. Grants.gov • Depends on the agency and program requirements. • Some sponsors (e.g., NIH, NOAA) currently use Grants.gov • Fastlane is the optimal system to use for submitting to NSF, don’t use Adobe Forms
- 5. NIH 3 Ways to Submit Adobe Forms SAGE: Grant Runner ASSIST Download Grants.gov forms Complete forms directly in SAGE (combined with eGC1) Complete application in ASSIST Complete forms Route for approvals Data validation, errors & warnings provided within ASSIST Attach to SAGE eGC1 & route for approvals OSP reviews & submits application to NIH Complete SAGE eGC1 & route for campus & OSP approvals OSP reviews, uploads & submits application to NIH Errors and warning messages appear in eGC1 History & Comments OSP reviews & submits application to NIH Errors and warning messages provided by OSP Combines eGC1 & sponsor forms for some NIH funding opportunities SAGE Getting Started guide: http://depts.washington.edu/r esearch/Docs/grant_runner_g etting_started.pdf https://www.washington.edu/ research/?page=nihAssist 5
- 6. 7 steps to submit NIH proposal via Grants.Gov 1. Download application package via Grants.gov 2. Complete application package 3. Complete eGC1 in SAGE. 4. Upload application package to GC-1 & route to OSP 5. OSP reviews & submit final application 6. Validation process (multiple emails btw OSP, Grants.gov & department) 7. Validation of NIH proposals via ERA Commons
- 7. Getting Started • NIH’s system is called eRA Commons. • Every PI (or grad student) must have an active account in Commons for NIH submission. • Contact your Department Administrator to request an NIH Commons login account.
- 8. Getting Started • Grants.gov warns: anyone entering text on Adobe forms should be using the same version of Adobe. • Search, download and become familiar with the Program Announcement and instructions • Schedule so that submission is in compliance with UW GIM19
- 9. UW Routing and Submission process Routing on Campus In OSP Review by OSP Admin
- 11. OSP transmits application & receives confirmation Grants.gov performs basic check GRANT00001234 Agency System (NIH) eRA Commons AN1234567 Navigating The Submission Freeway
- 12. Submit Proposal – UW Deadlines GIM 19 7+ days: • All final business elements and draft scope of work • Approved by campus reviewers and IN OSP • OSP needs to be able to do a meaningful review 3+ days: • Final proposal in complete & final format • Status = IN OSP by 5pm -3 days: • Any application received by OSP after 5pm 3 business days before the sponsor deadline will not be reviewed and will be sent back to the PI/Dept • Waiver Process • https://www.washington.edu/research/osp/gim/ gim19.html 12
- 13. Submit Proposal – Sponsor Deadlines Any hard deadline that is missed will result in the application being returned without review. Best Practice: • Create a calendar using sponsor deadline • Count back 3 and 7 business days • Make a reasonable timeline for each section/part • Concurrent timelines for admin vs. science sections • Don’t forget about holidays and vacations 13 JULY 201X UW Holiday -2 -10 -1-3-4 -8 -7 -6 -9
- 14. Quiz: what is due when? 7 Day Rule • all business components complete/final + draft version of the science (Research Strategy) 3+ Day Rule • all proposal components complete/final + final version of the science (Research Strategy) 14
- 20. DEC 2015 To download application For a full copy of the instructions
- 23. DEC 2015 Enter your email address here if you would like updates on this PA Save both to your desktop
- 24. Avoiding Errors! Helpful Tips • Review & Follow Program Announcement requirements i.e. page limits, documentation… • eGC1 Ready-to-Submit (RTS) question =“YES”, ONLY when ready for sponsor submission • Budget & SF424 must have same start date. • Use correct DUNS#.
- 25. Avoiding Errors! Helpful Tips • Detailed budget MUST list level of effort • Do not use headers & footers on documents. • Grants.gov warns: ANYONE inserting text into an application should use the SAME version of Adobe.
- 26. Avoid Errors! Helpful Tips NIH Only: • PI information in eRA Commons must match name used on application. • Convert document attachments to PDF format. • Do not use “Assemble PDF Portfolio” function in Adobe
- 27. Additional Resources: • NSF website: http://www.nsf.gov • NIH How to Apply Instruction Guide http://grants.nih.gov/grants/how-to-apply-application- guide.htm • NIH ERA’s Commons website: https://commons.era.nih.gov/commons • Avoid Common Errors from NIH: https://grants.nih.gov/grants/how-to-apply-application- guide/learn-how-we-check-your-application-for- completeness/avoiding-common-errors.htm
- 28. When am I really ready to submit? All required eGC1 fields completed All COMPLETED sponsor forms attached IRB or IACUC studies / protocol approval dates IRB / IACUC modifications applied for Attached paperwork for subawards or consultants Research Plan & budget is attached in FINAL form Attachments are in correct format (NIH=PDF only) F&A rate is in accordance with GIM 13A Any required waivers approved (e.g. IDC, e-GC1 addendum, GIM 19) Then RTS = YES!!
- 30. Need help? • Grants.gov Technical questions: http://grants.gov/ or 1-800-518-4726 • UW proposal preparation procedures & process: osphelp@uw.edu or 685-4362 • Grant Runner questions: sagehelp@uw.edu or 685-8335 • NIH electronic submission errors & warnings • Grants.gov Outages Calendar
- 31. Questions about your Grants.gov proposal? Contact your OSP Reviewer. Include the following information with your inquiry: • Funding Opportunity Announcement (FOA) number • Name of sponsoring agency • GRANT tracking number (available post- submission) • Specific question or area of concern