There are no businesses in this era who are not impacted by software’s and advance technologies. No matter the size of industries, the top-level management must manage the process of buying a good software or software services. Unlike physical products, procurement of software services or software services for your organization is not everyone’s cup of tea. In this presentation we highlight the following • Basics of RFP vs RFQ • Structure and components of great Request to Proposal • The relevance of systems to manage the process of creating a good Request for Proposal https://www.productdossier.com/blog/details/0000000198

1. How to create an
effective RFP for
seeking Software
development
Let's get started
REQUEST FOR PROPOSAL

2. Impact of
Software &
Technology on
businesses
Leaders must manage the
process of buying software
services
Unlike physical products, procuring software
services, and the subsequent software project
management is not everyone’s cup of tea!

3. Presentation Highlights
Basics of RFP vs. RFQ
Structure and
components of a great
RFP
The relevance of systems
to manage the process of
creating a RFP

4. It may be worthwhile to reiterate that a Request for Proposal is used when
the customer seeks a solution to his problem from an external entity.
Example: a sick person visiting a doctor for seeking a solution to his sickness.
In a Request for Quotation (RFQ), the customer knows his problem as well
as the solution but seeks a quote from a vendor. Example: a sick person
needs to buy medicines from a pharmacy based on his ‘doctor’s
prescription.’
A Proposal to an RFP is evaluated
based on the strength or value of the
solution; the price may not be the
deciding factor.
Point to Note :
A Quotation to an RFQ is evaluated
based on the price, discounts, and
payment terms; usually, price
becomes a deciding factor.
Point to Note :
Example of Request for Proposal (RFP)
Example of Request for Quotation (RFQ)
Basics of RFP vs. RFQ
It must be now evident why a Request for Proposal is important while buying software services.

5. Why do we
need a great-
looking RFP?
TouchBase Proposal
Management Software
Clearly explain the business
problem(s) to potential service
providers
Allow potential service providers to
come up with the best solutions.
Enable better estimation of timelines,
resources, and costs.
Support evaluation and selection of
potential proposal(s) from service
providers.
Manage the overall customer-
service to provide engagement and
relationship cycles.

6. Structure and components of a great
Request for Proposal
This section provides an overview of the
company history, its industry, domain, nature of
the business, customer profiles, business
locations, and others.
Customer company
overview
Ex - create a single integrated software
project management environment that
seamlessly works with all the business units as
well as the existing enterprise applications
such as ERP, CRM, Accounting, and others.
RFP-Specific
Program/Project
Objectives
Ex - company shifting to digital transformation or
company looking to improve overall efficiency,
productivity, and effectiveness through automation
or enhancing the software project management
maturity from level 2 to level 4
Background of the RFP
This section indicates the stakeholders who
have either interest and/or influence on the
outcomes of the RFP Program/Project.
Stakeholders
Unpredictable / Unstable performance of the
existing software project management system.
Lack of visibility into resource availability vs.
business demand.
Non-standard ways of managing programs and
projects.
Documentation is managed offline via
spreadsheets, documents, and emails.
Ex -
Existing Pain Points
Ex - to support a single version of the truth or
to be an enabler for excellence in project
delivery.
Business Objectives

7. Structure and components of a great
Request for Proposal (Continued)
Ability to manage project schedules, tasks, and
manage resources and integrated with the mobility
workflow in case of resource transfers.
Ability to determine the headcount availability and
integration with skillset and competencies.
Tracking of the project: planned vs. actual schedule
and effort.
Must have a lesson learned module
Ex -
Functional
Requirements
Description of the service provider’s
approach to meeting customer
objectives.
Description of how the project would be
planned and executed.
Description of recommended solutions
including best practices, etc.
Details of pricing and the format for the
same.
Ex -
Proposal
Requirements
Creating an RFP depends on the nature of the industry, the complexity of the
software, as well as capabilities (features and functionalities) desired

8. TouchBase -
Proposal Management Software
Designed to help both customers and service providers to streamline their
process of creating and responding to proposals by integrating with project
delivery with all the dimensions of software project management.

9. Contact Us
TouchBase is a super user-friendly project
management software easy to plug in to
any business needs to manage the entire
project management tasks in an effective
manner.
Phone Number
/ 98902 91424
+91-76209 00522/25
Email Address
sales@productdossier.com
Website
https://www.productdossier.com/
https://www.productdossier.com/