PDW for eTwinning AMbassadors

1. Organizing webinars
I. Tips to run Adobe Connect events
II. Organizing Partner Finding events
Petros Michailidis
GrNSS

2. Organizing webinars
I. Tips to run Adobe Connect events
II. Organizing Partner Finding events
Petros Michailidis
GrNSS

3. 3
Event Life Cycle
The life cycle of an event realization is divided in three
periods:
1st Period: Preparation
The period to plan the event before run it
2nd Period: Realization
The running of the event
3rd Period: Completion
A short period right after the event
Organizatio
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1.Preparation
2.Realization3.Completion

4. 4
Preparation
Before the event day
tip 1: Start early your preparation
• Start to prepare your event 2-3
weeks before the running day.
(if you’re scheduling an event in
collaboration with others it might be
needed to start even earlier)
Organizatio
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1.Preparation
2.Realization3.Completion

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tip 2: Select the “right” time and day
-Take under consideration, holidays, national
celebration etc.
-If it’s possible, contact your
partners/participants to co-decide the date and
time.
• Instead of sending and receiving emails, use
an online voting tool, such as Doodle, create
an online form or a forum in Twinspace to
collect opinions.
• Propose CET times to avoid
misunderstandings.
Preparation
Before the event day
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tip 3: Create an event timetable
Preparation
Before the event day
A timetable is the “lesson plan” of the event and
is necessary so as to:
• Define and adjust the needed time
• To organize presentations, activities,
interaction etc.
• Be sure that you’ll cover all aspects of your
topic
• Don’t get “lost” during the event etc.
(if you’re preparing a collaborative event, create
a forum or an online document to work on
timetable with your partner/s)
Find a suggested timetable document, following this hyperlink

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tip 4: Where to book the event.
Preparation
Before the event day
In relevance with the type of the event, you
might, have to decide for the booking approach.
- Both, eTwinning Live and Twinspace, have their
pros and cons for an event realization.
eTwinning Live Twinspace
Pros
-Early/Late entrance
-Event recording
-Forum in event page
-Simplicity in booking
-Restricted entrance
-Easier slot finding
Cons
-Complexity in
booking
-Not easy restricted
entrance
-Not always available
slot
-Not early/late entry
-Not event recording
-No event page
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tip 5: Train & prepare event participants
Preparation
Before the event day
Send to participants an email with instructions
on:
• How to connect to the event
• How to set up sound, microphones and
cameras
• How to interact with you with icons
You can also:
• Present them an abstract of the event subject
• Inform them about the timetable of the event
• Send them a questionnaire about the event
subject to explore their knowledge about it

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tip 6: Have a plan B
Preparation
Before the event day
Expect the worst,
prepare and hope for the best.
• Have a partner to help even to replace you if
necessary
• Have a second PC, laptop, tablet ready
• Have an alternative day for the event
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tip 1: Enter the room early
Preparation
The event day
The event day enter the room earlier in order to
have the necessary time to be prepared
• If you booked the event via eTwinning Live
you can enter 24h earlier
• If you booked it via Twinspace you can’t enter
earlier however, you can create a longer time
event so as to take advantage of the extra
time
Early
bird

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tip 2: Take care to event settings
Preparation
The event day
For the best event organization, there are several
technical setting to be done which are relative
to:
• Participants' rights (entrance, interactivity,
chat, sound, video etc.)
• Quality of communication (sound, video)
• Several other settings
Pay particular attention to those settings in order
to avoid delays and glitches when partners /
participants enter the event.

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1.Preparation
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Preparation
The event day
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tip 3: Organize the room
Adobe Connect offers three pre-organized room
layouts with their relevant tools, in order to
serve the needs of different types of events.
Also, there is an option for custom layout
creation, accordingly to the event needs.
• Decide about the layout and the necessary
tools for the event and make the relative
settings.

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tip 4: Organize your files
Preparation
The event day
• Upload to the event all of your files
(presentations, documents, images etc.)
• Open them in separate tabs in order of
appearance
• Test your timetable making a demo
presentation before participants' entrance

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tip 1: Start the recording
Realization
The event time
When participants have entered and you're
ready to begin…
• Start the recording
1. If you created the event via eTwinning Live,
click on the “Record” button
2. If you created the event via Twinspace, start
your screen recording program (you can try
this one FlashBack Express Recorder)
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tip 2: Train participants
Realization
The event time
Inform/remind participant about:
• Their sound settings
• How to start and close their mics and cameras
• How to interact with you during the event.
If it’s necessary show a relative presentation
tip 3: Put some rules
Put some rules to participants such as:
• Where and when can make questions
• When they can talk
• When they can make a presentation etc.
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tip 4: Make event interactive
Realization
The event time
Don’t keep participants as passive listeners, give
them the opportunity, in accordance to event, to
be active by:
• Reacting to challenges, completing quizzes
and quests, playing games.
• Answering to polls and questions relative to
topic.
• Giving them the floor to describe experiences,
expectations, worries etc.
Organizatio
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tip 1: Share the record
Completion
After the event
If you created the event via eTwinning Live
two days after the event a link will appear in
event page
• Download the record, edit the video and
share it to participants.
If you created the event via Twinspace and used
a screen recording tool,
• If you have the skills, create a short video (2-3
min.) with some of the event moments
• Upload the short video and the event
recording on your Twinspace, your group,
your social media page etc. so as to share it
with the others

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tip 2: Share the knowledge
Completion
After the event
Send to participants an after event mail with:
• A summary of the topic/s presented during
the event
• Presentations, documents, links etc. used
during the event so as to study them in their
own time
• A thank you message for their participation

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tip 3: Feedback/Evaluation
Completion
After the event
• Send to participants a feedback/evaluation
questionnaire
• Watch the recorded video and notice the
positive and negative points of the event so as
to understand the reasons and to schedule
your next event accordingly
Create a checklist with the necessary for
organizing the event, steps in order to not
forget anything
tip 4: Create a checklist

20. Organizing webinars
I. Tips to run Adobe Connect events
II. Organizing Partner Finding events
Petros Michailidis
GrNSS

21. 21
Partners’ Finding
Ambassadors’ collaborative webinar
Goals
It’s not that simple as to “Connect teachers
to find Partner”. You have to take under
consideration a range of factor as ...

22. 22
Partners’ Finding
Ambassadors’ collaborative webinar
Experience of the participants
1. Inexperienced (totally newers in eTwinning, not any project)
2. More experienced (with one or two projects as partners, they might awarded or not with quality labels)
3. Advanced (founders of projects, National and European Quality Labels, maybe awarded with National or European Award)
4. “Gurus”

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Partners’ Finding
Ambassadors’ collaborative webinar
Curriculum in relevance with experience
1. Inexperienced – eTwinning Live sections, Project creation, Basic Twinspace’s tools
2. Medium experienced –Collaborative activities creation, web 2,0 tools embedding
etc.

24. 24
Partners’ Finding
Ambassadors’ collaborative webinar
Number of webinars
Prepare for a number of webinars according to participant’s needs

25. 25
Partners’ Finding
Ambassadors’ collaborative webinar
Webinar/s Date/s
Collaborate to decide about webinars dates

26. 26
Partners’ Finding
Ambassadors’ collaborative webinar
Topic?
Should be proposed some topics or not?

27. 27
Partners’ Finding
Ambassadors’ collaborative webinar
Target group (you must decide about it)
● Elementary teachers
● Primary teachers
● Secondary teachers
● Vocational teachers
● Special education teachers etc.

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Partners’ Finding
Ambassadors’ collaborative webinar
Number of participants
In relevance with their experience, educational grade etc.

29. 29
Partners’ Finding
Ambassadors’ collaborative webinar
Promotion have a strategy about:
• How to promote the event
• How to find participants

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Partners’ Finding
Ambassadors’ collaborative webinar
Ambassador/s Where can you find co-organizers of a such event?
➢ European Ambassadors Group
➢ Social media Group etc.

31. 31
Partners’ Finding
Ambassadors’ collaborative webinar
Hands on activity
Try to create a Partner finding event using the
relative worksheet