SharePoint Online vs. On-Premise document compares Microsoft SharePoint Online to an on-premise SharePoint implementation. Some key differences include SharePoint Online having higher security but more limited customization options compared to on-premise which has more robust features but requires managing security. Migrating to SharePoint Online can provide cost savings on licensing and infrastructure but requires planning to address limitations in areas like search and administration interfaces. The document provides considerations for law firms evaluating moving to SharePoint Online.

1. SharePoint Online vs. On-Premise
ILTA 2015 Roadshow

2. Presenters
• 20+ years as a business owner
• Certified Scrum Master
• Lean Six Sigma Black Belt
• Former SQL Server team member
Ted Theodoropoulos
Founder & President
• 20+ in the IT Industry
• 10+ years with SharePoint technologies
• 2 time Microsoft MVP
Brian Gough
Solutions Architect
Jeff Bodem
SVP of Client Strategy
• 15+ years in the legal industry
• National speaker on law firm technology

3. Acrowire Capabilities
Farm Planning and Design
Information Architecture
Platform Migration
Portal Branding and UX
Search Implementation and
Customization
Custom Development
ASP.NET and MVC
Systems Integration
Mobile
SSRS and SSAS
PowerBI and Excel Services,
PowerPivot, PowerView
PerformancePoint

4. Legal Focus
LEGAL CONTRIBUTOR
ILTA Roadshows
Webinars
Articles
Whitepapers
Podcasts
SharePoint Symposium Speaker
Vendor Thought Leader of the Year Nominee
SPONSORSHIP

5. • Introductions
• Cloud Overview
• High Level Comparison
• Security
• Feature Parity
• Cost & Migration Strategies
• Questions & Answers
Agenda

6. SharePoint Online is SaaS
• Eliminates need to buy and
refresh hardware/storage
• Can scale up VMs quickly
• No need to manage
Hypervisor
• Still need BCDR strategy
• Must license and maintain OS
and up
• Designed for custom apps
• Only manage your code
• Scalability built in
• No OS to license and maintain
• Everything managed for you
• Usually multi-tenant
• Limited control of server and
software updates

7. Source: Cloud Security Spotlight Report – SC Magazine 2015
SaaS is the Fastest Growing Segment
Q: What best describes your
organization’s use of public
cloud computing?

8. SharePoint Online is Part of Office 365
• Office 365 is comprised of five cloud-based products
• Subscription-based SaaS product
• Desktop Office applications (Plans E3 and up)
• Messaging, collaboration and file storage services

9. SharePoint Online vs. On-Premise
Online On-Premise
Security High ???
Management Features Limited Robust
Cost Low High
Features – Search Limited Robust
Features – BI Moderate Robust
Features – Social Robust Limited
Features – Mobile Robust Limited
Features – Customization Limited Robust
Scalability High ???
Third Party Support Limited Robust

10. Is Your Firm’s Environment Secure?
Do you have…
 Port scanning and remediation
 Perimeter vulnerability scanning
 Timely OS patching
 Network-level DDOS detection and prevention
 Auditing of all operator access and actions
 Just-in-time elevations
 Automatic rejection of non-background-check employees to high-
privilege access
 Automatic account deletion
• When employee leaves
• When employee changes groups
• When there is lack of use
 Isolation between mail environment and production access
environment for all employees
 Automated tooling for routine activities

11. Has Your Firm Been Breached?
Virtually all of the top US law firms have been subject to data breaches, according to
an unnamed FBI agent in discussion with a lawyer from Washington DC-based
Steptoe & Johnson.
And, the number is suspected to be even higher.
Source: http://www.bloomberg.com/news/articles/2015-03-11/most-big-firms-have-had-some-
form-of-hacking-business-of-law
“At least 80%of the biggest 100 law firms have had some sort of breach.”
-Peter Tyrrell, COO of Digital Guardian

12. Is the Cloud Secure?
Security in the cloud remains a common concern across industries, including legal.
Q: Please rate your level of overall security concern related to adopting public cloud computing
Are these concerns warranted?

13. Security is a “Must” Online
• Microsoft’s Global Foundation Services is dedicated to managing infrastructure and security.
• Microsoft data centers are located around the world in strategic locations that take into
consideration business continuity, disaster recovery, and government stability.
• Data is encrypted in transit via SSL, and at rest using Bitlocker.
TOP 10
COMPLIANCE
STANDARDS OF
OFFICE 365
HIPPAA
DPAs
FISMA
ISO27001
EU Model
ClausesEU Safe
Harbor
Frame-
work
FERPA
SSAE 16
PIPEDA
GLBA
https://products.office.com/en-us/business/office-365-trust-center-top-10-trust-tenets-cloud-security-and-privacy

14. Data Loss Protection is Built into SPO
• Microsoft has 51
predefined sensitive
data types
• Use eDiscovery Center
to identify and protect
sensitive data in SPO
and OneDrive
• New capabilities will
allow policies that
automatically detect
sensitive content and
apply protection
based on your
organization’s needs

15. URL Limitations in the Cloud
• Only provides a single URL in SharePoint Online
• There are only two managed paths that can be used in the cloud
/Sites/SiteCollectionName/SitePages/Home.aspx
/Teams/SiteCollectionName/SitePages/Home.aspx
• These limitations have implications for your Information Architecture, and
for migration planning

16. PowerShell Limitations in the Cloud
SharePoint Online has 30 Cmdlets and On-Premise has 779 Cmdlets. Many
gaps can be filled using the CSOM.
Cmdlets sometimes have different names and different behaviors
• Get-SPSite returns all site collections
• Get-SPOSite returns all site collections except My Sites

17. SharePoint Online is Highly Available
• Microsoft guarantees 99.9% of uptime for all Office 365 Applications
• Infrastructure is redundant at every layer – physical, data, and application
• Microsoft replicates data customer across at least 2 data centers at any time
• Generally data is backed up every 12 hours and is retained for 14 days
• Directory services and account management can be a challenge
• Might have to maintain multiple accounts and licenses

18. Administration Interfaces
On-Prem Central Admin SharePoint Online Admin Center

19. Search is More Robust On-Premise
SharePoint 2013 On-Premise
• Full set of options for crawling content
• Incremental, full, and continuous settings available
• Allows for tweaking performance and scheduling of compute resources
SharePoint Online (O365)
• Continuous crawl only
• No control or visibility into the
use of compute resources
• No crawling of external content

20. Business Intelligence is a Toss Up
Microsoft’s Power BI presents information from your firm’s
multiple data sources, allowing for instant analysis and
confident decision making. Only available on Office 365.

21. Social
• Private social network
• Can be purchased as a
standalone product, or as
part of a larger Office 365
application suite
• Aims to connect people,
conversations, and data
from multiple business
applications into a single
interface

22. Social
Office Graph
• Information layer that aims to capture data on
interactions between normally segregated sources
(Exchange, Yammer, Office, SharePoint, and Lync)
• Goal is bring intelligence to your everyday work, and
to make connections automatically without the need
for search or extensive data manipulation
Office Delve
• New application that leverages Office Graph
• Presents pertinent data based on a user’s
interactions with documents and people
• “Magazine” format bubbles up information in an
easy to read format
• Users are only presented with information that they
have permission to see

23. Online Offers Accessibility with Mobile
• SharePoint Online provides mobile capability
out-of-the-box
• Eliminates the need for complex security designs
and additional infrastructure required to present
on premises data to the outside world
• Possible use case might include leveraging
SharePoint Online in addition to your existing
implementation for use as an extranet

24. Empowering Through Mobile
• Proof-of-Concept
application to display
SharePoint
Announcements
content easily across
multiple mobile
platforms
• CUSTOMIZED
Ability to apply custom
branding and UI/UX
• CONTROLLED
Packaged and
deployed through
MDM (Mobile Device
Mgmt.)
• SIMPLIFIED
Can leverage
notification badges
and no touch
administration

25. Online Can Create Cost Savings
Sample SharePoint2013 On-Prem vs Online Cost Breakdown
On Premise License Costs Unit Cost # Required Total Cost Notes
SharePoint 2013 Server License $6,798 3 $20,394Based on 2 x WFE and 1 x APP Server
SharePoint Standard CAL $109 300 $32,700Based on projected # users over 5 years
SharePoint Enterprise CAL $96 300 $28,800Based on projected # users over 5 years
SQL/Server 2012 Standard Edition $898 1 $898Server + CAL License (SP CALs)
Labor Costs (0.5 FTE) $100,000/yr 0.5 $250,000Infrastructure management
Infastructure $50,000Servers, switches, back-up, firewall, etc
$382,792
SharePoint Online Costs Unit Costs # Required Total Cost Notes
Tenant Admin Subscription $8.00 1 $480Total 5 year cost (incurred monthly)
SharePoint Online Plan 2 Subscription $8.00 300 $153,600Total 5 year cost (incurred monthly)
Additonal Storage (Per GB) $0.20 100 $1,200Total 5 year cost (incurred monthly)
Labor Costs $0
$155,280
There can be opportunities for cost savings depending on which types of
licensing and infrastructure are chosen when moving to SharePoint Online:

26. Migration Implications
• Information Architecture, governance, directory
services, and licensing are just a few things to consider
before planning a migration
• There are third party tools available to help with data
migration in between on premises and Office 365
• Keys to successful user acceptance include setting
expectations early regarding performance, availability,
access, and limitations
• Some third party SharePoint vendors don’t support
integration with Office 365 today
• A hybrid deployment might make
sense for your firm
• Integration is limited, but features
such as Single-Sign-On (SSO) and
federated search are available

27. Potential Next Steps
• Complete Audit of your SharePoint
Environment
• Full Documentation included as a deliverable
• Upgrade/Migration Preparedness Analysis
Contact Acrowire for more information and to
find out if SharePoint MD can help you prepare
for what’s ahead

28. Q & A
C O N TA C T U S
info@acrowire.com
http://www.acrowire.com
Jeff Bodem
jbodem@acrowire.com
704.557.0183