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CA Project & Portfolio Management Resource Management Best Practices
1.
World® ’16 CA Project & Portfolio Management Resource Management Best Practices Alyson Poston CA Technologies AMX67E AGILE MANAGEMENT
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2 © 2016 CA. ALL RIGHTS RESERVED.@CAWORLD #CAWORLD For Informational Purposes Only Terms of this Presentation © 2016 CA. All rights reserved. All trademarks referenced herein belong to their respective companies. The presentation provided at CA World 2016 is intended for information purposes only and does not form any type of warranty. Some of the specific slides with
customer references relate to customer's specific use and experience of CA products and solutions so actual results may vary. Certain information in this presentation may outline CA’s general product direction. This presentation shall not serve to (i) affect the rights and/or obligations of CA or its licensees under any existing or future license agreement or services agreement relating to any CA software product; or (ii) amend any product documentation or specifications for any CA software product. This presentation is based on current information and resource allocations as of November 1, 2016, and is subject to change or withdrawal by CA at any time without notice. The development, release and timing of any features or functionality described in this presentation remain at CA’s sole discretion. Notwithstanding anything in this presentation to the contrary, upon the general availability of any future CA product release referenced in this presentation, CA may make such release available to new licensees in the form of a regularly scheduled major product release. Such release may be made available to licensees of the product who are active subscribers to CA maintenance and support, on a when and if- available basis. The information in this presentation is not deemed to be incorporated into any contract.
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3 © 2016 CA. ALL RIGHTS RESERVED.@CAWORLD #CAWORLD Abstract Understanding what your people are working on and what their capacity really is can be a struggle for even the most mature organization. Allocations vs. Assignments? Actuals vs. Availability? How do organizations drive value with CA PPM and unlock the resource information they are looking for? In this session, we will cover Resource Management best practices including real-world examples of different resource management models. Alyson Poston CA Technologies
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4 © 2016 CA. ALL RIGHTS RESERVED.@CAWORLD #CAWORLD Agenda THE “4 A’S OF RESOURCE MANAGEMENT” AVAILABILITY –NOT ALWAYS THE EASIEST THE PLANNING HORIZON – HOW THEY ALL WORK TOGETHER ALLOCATIONS –
THE “HANDSHAKE” ASSIGNMENTS – WHERE THE “RUBBER MEETS THE ROAD” ACTUALS – DRIVING VALUE 1 2 3 4 5 6
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5 © 2016 CA. ALL RIGHTS RESERVED.@CAWORLD #CAWORLD Resource Management 101 – the 4 A’s of Resources Availability How much time a resource can work Actuals “Trueing Up” against the other 3 A’s Allocation The “Handshake” of the resource manager with the project manager Assignment The “true estimate” of the work
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6 © 2016 CA. ALL RIGHTS RESERVED.@CAWORLD #CAWORLD Perceptions of Availability vs. Reality -
Informal Poll Time Spent Meetings vacation/holiday project work other Time Spent Meetings vacation/holiday project work other
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7 © 2016 CA. ALL RIGHTS RESERVED.@CAWORLD #CAWORLD Availability –
The “Starting Point” § Client “A” - - Started everyone with a 6.5 hours of availability – PROS § Assumed that everyone spends an hour and a half doing administrative work § Eliminates the need to identify “What” administration work looks like – CONS § When everyone was putting an additional 2 hours to “admin” time, there was lost visibility § Leadership grew frustrated and changed mind § Hard to reconcile against agile-type work Client Use Cases
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8 © 2016 CA. ALL RIGHTS RESERVED.@CAWORLD #CAWORLD Better Practice? § Realistic Availability? §
Better Defined “Administrative buckets” - i.e. time to applications, assets or an “other” list that is more encompassing? § Using “To Be Hired” placeholders and requisitions in planning? § Discussion – Best practices around sub-contractors?
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9 © 2016 CA. ALL RIGHTS RESERVED.@CAWORLD #CAWORLD Allocations –
Often the Most Misunderstood “A” § Traditional Project Management processes generally recommend allocations as a way to formally drive resource insight § But, that often doesn’t happen as folks just don’t know what the work really looks like § When going with agile techniques, this becomes even more complicated “THE HANDSHAKE”
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10 © 2016 CA. ALL RIGHTS RESERVED.@CAWORLD #CAWORLD Allocations - -
a Better Practice? § Use % of FTE vs. Hours? § Drive a planning horizon where allocations are leveraged? § Don’t use allocations - just copy from assignments? § Discussion – What are you doing regarding allocations?/customer examples
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11 © 2016 CA. ALL RIGHTS RESERVED.@CAWORLD #CAWORLD Assignments – “Estimates to Complete” §
Best Practices, Templates, and Estimates - - Oh my! – Why templates help - - and when they don’t – Working with Agile/Scrum and points? § Sometimes needs a “Wizard” approach - - – Or a PMO to help get started § Drives Status - - and is essential to progress insight “HOW LONG DOES IT REALLY TAKE?”
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12 © 2016 CA. ALL RIGHTS RESERVED.@CAWORLD #CAWORLD Assignments –
Better Practices? § Training folks on ETCs – How to use and how to update – Training not working? Then do templates work? § Do you apply experience and actuals to future projects? § Why are assignments important? § How do you use estimates/assignments? § Does your leadership use assignments for insight? § How do you reconcile with agile/scrum work?
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13 © 2016 CA. ALL RIGHTS RESERVED.@CAWORLD #CAWORLD Actuals –
“Trueing up” against the other A’s § Here is the timesheet – not popular but necessary § The way to know you will survive an audit § Is still the best way to know how much time was truly spent on the work BUT – Folks don’t like doing time. - -Discuss? “WHAT IT TOOK?”
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14 © 2016 CA. ALL RIGHTS RESERVED.@CAWORLD #CAWORLD The Planning Horizon FTEs Often a head-count swag “3 people” needed Allocations More information – “2 java developers and a project manager” Assignments After estimates –
drive the assignments for each team member Actuals
15.
15 © 2016 CA. ALL RIGHTS RESERVED.@CAWORLD #CAWORLD Recommended Sessions SESSION # TITLE
DATE/TIME AMT02S CA PPM Vision & Roadmap 11/16/2016 at 12:45 pm AMT03S Seven elements for strategic portfolio management success: How and why Agile plays a key role in investment strategies and portfolio management. 11/17/2016 at 12:45 pm AMT07S Pleasing customers with portfolio management that is both strategic and agile 11/17/2016 at 4:30 pm
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16 © 2016 CA. ALL RIGHTS RESERVED.@CAWORLD #CAWORLD Management Insights CA PPM Theater # 6 – Agile Management Must See Demos CA PPM & Agile Central Theater # 6 – Agile Management CA PPM Theater # 6 –
Agile Management CA PPM Theater # 6 – Agile Management Connect Strategy to Execution Adaptive Project Manager Align Strategy & Portfolios
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17 © 2016 CA. ALL RIGHTS RESERVED.@CAWORLD #CAWORLD Questions?
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18 © 2016 CA. ALL RIGHTS RESERVED.@CAWORLD #CAWORLD Thank you. Stay connected at communities.ca.com
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@CAWORLD #CAWORLD © 2016 CA. All RIGHTS RESERVED.19 @CAWORLD #CAWORLD Agile Management For more information on Agile Management, please visit: http://cainc.to/9Zed5W
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