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Enterprise
Mobility Applications
Addressing a Growing Gap
Research study undertaken by
2
Table of
Contents
4	 Executive Summary-
Addressing the growing enterprise mobility gap
7	 How large is the enterprise mobility gap today?
14	 How well is Central IT addressing the mobility gap?
18	 New mobility methods and partnerships are needed
20	 The benefits of mobility could be far reaching
22	 Four steps to closing the enterprise mobility gap
This new report on enterprise
mobility applications highlights the
alarming gap between Central IT and
line-of-business IT environments.
Millennials in particular are showing
signs of growing frustration with the
devices and software tools available
to support them in the workplace.
Many are making their own mobility
arrangements, through ‘shadow IT’,
despite growing regulatory risk. The
advent of the ‘Internet of Things’ will
further exacerbate the situation as
mobile staff seek access to real time
data from their phones and tablets.
Our recent survey of over 100 financial
service organizations, conducted by
Forbes Insights in the UK and North
America, indicates that despite current
business and employee demand,
enterprise mobile applications remain
at a very early stage of maturity, with
less than a quarter of employees
eligible to access such facilities.
The implications here are profound,
given the need to support mobile
working with appropriate tools in every
sphere of corporate activity today.
Many employees complain that
the only advance over the last ten
years has been to ‘mobilize the
laptop’. This merely emulates the
traditional desktop environment
outside the office.
Set against this stark background
of underperformance in the mobility
area, Central IT appears to be
preoccupied with legacy issues such
as costly infrastructures and aging
systems. Our survey reveals that
despite having developed policies and
tools to address enterprise mobility,
Central IT has little visibility of what is
actually going on within the lines of
business or at the end user level.
Nor does it have the necessary
resources currently to respond
rapidly to the growing pressures
for workplace mobility. External
agencies appear to be stepping in to
fill this gap, frequently circumventing
Central IT. Mobility remains low on
the Central IT agenda.
Executive Summary
Addressing the growing enterprise mobility gap
4 Executive Summary
Our discussions with leading CIOs
reveal that there is a clear road map
towards achieving genuine enterprise
mobility. This includes:
•  Integrating mobile applications into
the current programs to escape IT
legacy, including both system and
infrastructure upgrades
•  Adopting standard APIs
between internal systems,
external cloud services and
enterprise mobile applications
to increase transparency
•  Developing effective governance
policies that reflect the growing
need for organizational flexibility,
especially with the lines of business
•  Engaging a qualified eco-system
of internal and external
partners who will comply
with governance policies
Such a road map can deliver a wide
range of business benefits over the
next three to five years, including
improved employee engagement,
revenue growth and central
efficiencies. Mobility needs to
be placed within the top three
strategic IT issues to deliver
such universal benefits.
Our survey reveals that despite having
developed policies and tools to address
enterprise mobility, Central IT has little visibility
of what is actually going on within the lines of
business or at the end user level.
6 How large is the enterprise mobility gap today
Within the tight regulatory environment
of this sector, the historic range of
such applications remains severely
limited as do the devices that they are
deployed on. This is in sharp contrast
to the rapid development of mobile
applications within personal and social
domains such as Dropbox, Facebook,
LinkedIn and WhatsApp, all of which
can be accessed from
any tablet or smartphone.
The benefits of mobility have been
well established in previous research
conducted by BlackBerry (reference
‘IT Consumerization: The Dawn of
a New Era’, 2012). These include
improved connectivity between
members of staff and external
organizations through a range
of multi-media applications such
as Lync, Skype and Bloomberg;
increased productivity through access
to functional tools such as expense
reporting, financial management
and CRM; and deeper collaboration
involving exchange of documents
and interactions between relevant
expert and social groups. However,
those organizations surveyed
appeared to be slow in realizing
such benefits amongst an
increasingly mobile workforce.
The enormous disparity between
corporate and public mobility is
causing tension between employees,
such as the Millennials, who show
serious signs of frustration, the
lines of business who are pursuing
their own IT investments, especially
around cloud based applications, and
Central IT that is pre-occupied with
the renewal of legacy infrastructures
and applications. Such tensions are
leading to local mobile initiatives and
‘work arounds’ that are likely to cause
major commercial and operational
risks for the future – what an insurance
CIO referred to as ‘the blight of gray or
shadow IT’.
To understand how the current
situation can be resolved, our survey
has examined why enterprise mobile
applications are now so critical to
businesses, what the issues are about
deploying such applications to the
relevant segment of employees, when
organizations expect to achieve such
deployment, and how they are tackling
some of the obstacles to adoption
that appear prevalent within today’s
Central IT organizations.
Here are the results of the online
survey of 100 UK and US financial
services companies and some ten
face to face interviews with CIOs.
How large is the enterprise
mobility gap today?
According to a senior executive survey of over one hundred leading
financial services companies in the UK and North America in 2016,
enterprise mobile applications are now reaching a critical stage in their
adoption life cycle.
Three current factors influence
the trend towards enterprise
mobility. The first is the nature of
the workplace itself and how the
physical environment is changing
rapidly to respond to the need for
organizational agility and flexibility
including such items as hot desking.
The second is the workforce who
now includes a significant proportion
(some 25%) of young, mobile
professionals (Millennials). The third
is the consumerization of IT itself that
enables billions of people and devices
to interconnect and exploit a torrent
of new applications. We also detect a
fourth factor that is as yet in its infancy
and that is the imminent explosion of
the Internet of Things that will connect
people with their environment (homes,
offices, cars and other objects).
Against these positive factors,
take-up of mobile applications
within the enterprise appears to be
disproportionately slow across the
sector. Our survey suggests that only
40% of financial service organizations
have achieved even a 25% penetration
rate of mobile applications amongst
their workforce. This figure is expected
to grow to 58% by 2020, with one
third of the organizations expecting
the majority of the workforce to be
using mobile applications at this
point. The main reasons for such slow
adoption include tight regulatory and
compliance conditions that apply in
the financial sector, and associated
preoccupation with security and data
protection issues.
The survey pointed to three specific
drivers of enterprise mobility that
are relevant to financial services.
Increased employee productivity
was the most significant, with
respondents pointing to areas such
as better use of travel time to
complete administrative tasks.
The second was increased
profitability, with particular reference
to more effective sales and marketing
techniques. The third was improved
collaboration with clients, especially
in the retail and wealth management
areas of banking.
‘Millennials’ and ‘IoT’ will accelerate the
case for enterprise mobility
Figure 1 – percentage of employees using mobile apps, 2016 to 2020
Firms with more than
25% of employees
using mobile apps
58%40%
2016 2020
8 How large is the enterprise mobility gap today
This supports our earlier research
(IT Consumerization: The Dawn of a
New Era) that illustrated a three stage
progression along the mobility path,
driven by specific business benefits:
•  Connectivity between staff and
external parties such as email,
audio and visual conferencing and
instant messaging. Multi-media
connectivity is a key driving force
that encourages richer and more
intensive communication
•  Productivity tools that enable
employees to access functional
applications such as CRM,
Finance and HR away from the
office. A particular need here is
to enter expenses by capturing
receipts directly from a smartphone
•  Collaboration tools that increasingly
involve social networking as well
as the sharing of documents and
relevant data across multiple
parties, including external clients.
Business executives believe
that this delivers the highest
productivity gains.
Speaking with CIOs across the entire
financial services sector, the majority
now recognize that IT services
should become more responsive
to their internal customers, i.e. lines
of business and employees. The
device (personal computer, tablet and
smartphone) and the services that are
available here represent the shop-
window of the IT department.
Given the constraints on cost
and resource, such CIOs are now
segmenting their audiences to tailor
IT services to fit the needs of different
categories of user. In the case of
mobility, some 25-30% of employees
today require round-the-clock access
to corporate IT services through a
range of mobile devices.
Figure 2 – drivers that encourage mobile app adoption
39%
36% 35%
30% 30%
Increased employee productivity
Increased profitability
Enabling better collaboration
with clients
Increased sales
Need to replace / better
manage shadow technology
used by employees
Against all the factors that encourage
adoption, business and IT executives
interviewed through the survey
recognize a number of risks
associated with enterprise mobility.
High on the list here are security,
and compliance with regulatory
standards. Regulation within the
financial sector has increased
dramatically since 2008. Other
important risks include employee
attrition and employee productivity.
Discussions with employees of
professional service firms and
investment banks illustrate the high
levels of frustration with current mobile
devices and software applications.
Many remark that enterprise mobility
today is the ‘anywhere’ laptop – a pure
replication of the desktop environment
in the mobility space. This might be
okay for the baby boomers but has
little relevance for the Millennials!
Enterprise mobility remains constrained
by regulatory pressures
Figure 3 – risks associated with enterprise mobility
62%
43%
34% 30%
25%
Risk management and compliance
Security compromized due
to shadow technology
Inadequate collaboration with external
parties (e.g., contractors, agencies)
Employee attrition
Lower efficiency
10 How large is the enterprise mobility gap today
Despite the visible gap between public
and enterprise mobility adoption, the
survey suggests that considerable
progress has been made already
within the enterprise in specific areas,
and that mobile developments are
likely to accelerate within the next
four years (up to 2020).
Technology and IT operations are
currently the most advanced functions
in leading with enterprise mobility
applications, with 82% registering
adoption, followed by 64% for the
marketing community and 53% for
sales and customer service. The latter
reflects the strong interest taken by
lines of business in using mobility to
promote revenue growth.
Functions such as HR, legal and
compliance and product development
appear to be least advanced, with only
39% of HR organizations registering
adoption and 18% of compliance
departments. However, all functions
are likely to exceed the 66% adoption
mark by 2020 as roll-out begins
to accelerate. This illustrates that
companies are beginning to place
more emphasis on enterprise mobility
as user pressure continues to build.
This illustrates that companies are
beginning to place more emphasis
on enterprise mobility as user
pressure continues to build.
There are, however, some interesting
counter trends. Whereas in the early
days of smartphone adoption (pre-
2010) many members of staff including
those who were essentially office
bound such as personal assistants,
were given smartphones and access
to costly services such as Bloomberg.
IT organizations now recognize that
such ‘largess’ was inappropriate,
and are reducing the population of
mobile users by some 10-15%.
This accords well with our observation
that IT services are being more
carefully tailored to the needs of
each individual.
For example, in the case of a leading
financial news agency, IT recognized
that the needs of a front line reporter
in a war zone such as Syria or
Iraq would be very different to
administrative staff located in the
London head office. In such a situation
IT defined six different categories of
information worker, each having a
specific set of devices and application
services. Only two such categories
included multi-media mobile
connection (e.g. field reporters
and technical support staff).
Enterprise mobility take-up varies widely
between functions
Senior executive attitudes towards
enterprise mobile apps are also
changing. Currently our survey
suggests that 57% of IT leaders say
that internal mobility is a component
of their IT strategy. Only 44% have
placed mobility as a key component
of their business strategy.
Exploring this further in face to face
interviews, CIOs readily admit that
certain segments of their employee
base are reaching a crisis of
confidence with central IT relating to
their restricted use of mobile devices
and applications. In some cases, this
is causing a fundamental reappraisal
of such facilities, placing mobility at
the top of the IT agenda. Central IT
recognizes that it must take dramatic
steps to improve its ‘shop window’
to retain the loyalty and respect of its
employees. Mobility is key to such
service improvements.
One senior investment banking
executive stated that it was easier
to locate a fellow member of staff
through a public Google search
than by accessing the mobile
staff directory.
At the business level, a small sample
of top executives in banks and
insurance companies recognize the
true value of internal mobility, these
executives are key to accelerating
mobile transformation.
One insurance CEO stated that the
introduction of mobile devices that
could access board documents
‘actually changed my life’.
Enterprise mobility appears far
down the list of strategic IT issues
Figure 4 – view of mobility as a strategic asset
IT views internal mobility
as a strategic asset
Fully agree
100%
Business unit leaders view internal
mobility as a strategic asset
Top management views internal
mobility as a strategic asset
Employees view internal
mobility as a must-have
18% 15%
25%
16%
12 How large is the enterprise mobility gap today
The survey identified a number of
challenges, ranging from a lack of
visibility of what is actually happening
within enterprise mobility across large
organizations and the associated loss
of control by Central IT, through to
the growing occurrence of ‘gray or
shadow IT’ amongst employees and
lines of business.
Despite the growing importance
of enterprise mobility to certain
segments of the user community,
Central IT admits to having limited
visibility of such applications.
Our survey suggests that only
18% of central IT groups have
visibility of mobility usage and
security arrangements across their
organizations. A further 25% have
partial visibility. There is a close
correlation here between enterprise
mobility and cloud adoption, the latter
also being relatively invisible to many
central IT organizations.
Lack of visibility suggests that
governance of this critical IT activity is
not as tight as it should be. Although
governance policy appears to be
relatively mature, as demonstrated
by 57% of the survey population,
its adoption within lines of business
is less apparent. Key areas of
governance include security and
identity management. A deeper dive
reveals that IT organizations are also
struggling with user experience (50%)
and business integration (47%).
The survey reveals that governance
of enterprise mobile apps can
take a number of different forms,
ranging from central control, through
central policy guidelines, to a fully
decentralized approach that puts
all the power in the hands of the
lines of business. More than half of
the companies surveyed have been
able to retain central influence over
enterprise apps, implying that a third
have lost control.
The implication here is that
fragmentation of applications and
supporting platforms could be a
growing risk for many large and
diverse organizations, especially in
the new era of cloud based business
services that are bought directly by
lines of business.
How well is Central IT
addressing the mobility gap?
Figure 5 – central visibility of enterprise mobility applications
13%
4%
14%
8%
4%
Applications that are being used
Full visibility
Adoption rates
Devices that are being used
Applications that are being developed
Policies and standards that govern
internal mobile applications
Security of usage of internal
mobile applications
Business functions/cases for
the applications being used
25%
18%
14 How well is Central IT addressing the mobility gap
Partial or complete loss of control
indicates that Central IT does not
in many cases respond quickly
enough to the demands of the lines
of business and their end users.
An urgent response is required to
regain lost ground here. In today’s
environment, lines of business are
pushing ahead rapidly with their own
IT investments, which according to
Gartner represent the majority (70%)
of new IT spend. The advent of cloud
based applications, such as CRM
(Salesforce), HR (Workday), Expenses
(CONCUR) and management
information (TABLEAU), are providing
employees with direct access to
services via tablets and smartphones.
Many such applications circumvent
central visibility or control.
A further contributing factor is the
growing incidence of ‘shadow IT’
where employees use their personal
devices to access public cloud
services such as YouTube, Facebook,
WhatsApp and Dropbox. Such
employees, especially the Millennials,
are driven by convenience. The
majority of organizations interviewed
continue to offer a locked-down
corporate device such as a BlackBerry
smartphone, whilst at the same time
supporting enterprise applications
on Android and Apple platforms
(e.g. iPhone and Samsung Galaxy)
using containers such as Good
Technology. However, a multiplicity
of private and corporate devices
encourages employees to plug and
play applications to suit their own
circumstances rather than those of
their employer.
Central IT needs to respond now
to regain control over mobility
Figure 6 – Governance is not managed uniformly across organizations
29%
27%
21%
13%
10%
Governance is managed effectively / uniformly
through central channels such as IT Services
Governance based on guidelines from central IT,
but carried out by line-of-business IT
Governance is managed effectively / uniformly
at the local level through line-of-business IT
Governance is not managed uniformly across
our organization / no uniform set of policies
We do not have a governance management
system for business process mobility
According to the survey and face to
face interviews, there are a number
of reasons why enterprise mobility
has lagged well behind business and
employee expectations over the last
five years. These include:
•  Legacy platforms and applications
– in 50% or more cases these do
not lend themselves to a mobile
environment, especially large scale
transaction engines and ERP
systems that were installed some
20-30 years ago
•  Insufficient governance – nearly
one quarter of respondents to
the survey admitted that they
lacked any form of governance.
Just 29% said that governance is
managed effectively and uniformly
through Central IT channel or
line of business
•  Business partnerships – Central
IT has taken the initiative for
mobile strategy origination
and implementation in 77% of
respondent organizations. In only
43% of cases did the lines of
business contribute to strategy,
and only half acted as champions
for implementation.
•  Resourcing – most CIOs admit that
resourcing of mobile developments
is insufficient to meet today’s
needs at the employee and line of
business levels. However, over half
are planning to increase central
resources in the coming two years.
Associated investment in mobility is
expected to increase in some 33%
of companies surveyed.
A further challenge to be addressed
here is the desire by business
executives and employees to
adopt a ‘bring your own (BYO)’
everything. Only a third of survey
respondents were satisfied with
internal BYO policies.
The speed at which new consumer
devices are entering the market
(6-12 months) is entirely out of
step with enterprise depreciation
cycles (3-5 years). This continues to
create tensions between users and
Central IT services.
Several factors continue to
impede enterprise mobility
16 How well is Central IT addressing the mobility gap
Perhaps the greatest challenge
currently for Central IT is the
preoccupation with legacy upgrades
and renewals – both infrastructure
and applications. A recent survey by
the University of Surrey (Escaping
Legacy: Removing the Roadblock
to a Digital Future, 2016) suggests
that between 45 and 50% of all such
corporate IT assets are in need of
urgent modernization.
Most IT organizations have focused
initially on upgrading infrastructure
to take advantage of public cloud
services such as AZURE and AWS.
Efforts are now being made to replace
core application systems. Only when
such programs are completed in say
three to five years will it be possible to
effectively mobilize such applications.
The CEO of an investment bank commented
that ‘Central IT seem to have entered a world
of their own. They seem out of touch with the
fast changing needs of my business’
Our survey reveals that only one third
of Central IT organizations have been
able to integrate enterprise mobile
applications with core transaction and
back-office (ERP) systems. Equally
just 39% report that their mobile
applications are fully or partially
integrated with external services
such as cloud.
However, over 51% of financial service
organizations have been successful in
integrating a range of mobile devices
and related operating systems into
their internal infrastructures (e.g. iOS,
Android and BlackBerry).
Lastly, some 46% of senior IT
executives admit that current
business processes and associated
methodologies are a key challenge
to implementing enterprise mobility.
A further 31% say that speed of
implementing such applications is a
critical impediment, and 30% believe
that regulation and compliance is
holding back adoption. Altogether,
CIOs remain skeptical about their
capacity to respond quickly to the
demand of their business customers.
Substantial changes will be required
if IT is to meet the latent demand
for such mobility services – albeit
within a relatively small segment of
the user population.
Legacy remains the
‘elephant in the room’
With the pressure increasing on
Central IT for a wider range of
enterprise mobile apps in the coming
years, organizations appear to be
engaging with a range of external
partners, from consultants and
software houses to digital agencies.
Consultants in particular are helping
to champion mobile apps at the
local business level. However, such
external parties often appear to be
willing to circumvent Central IT in order
to generate sales from the lines of
business. This adds to the governance
difficulties mentioned earlier.
A whole new software industry
has grown up in the last five years,
focused on enterprise applications.
Leaders such as Tigerspike offer
hundreds of off-the-shelf packages
to fill the emerging private apps
stores that corporations are adopting.
Overall, lines of business have an easy
choice to by-pass Central IT in this
fast evolving area of technology.
New mobility methods and
partnerships are needed
Figure 7 – who is championing mobile applications
Consulting Firms
Local IT teams in the
line-of-business
#1
#2
System integrators#3
Central IT services
Business unit leaders
#4
#5
External digital agencies#6
18 New mobility methods and partnerships are needed
60%
31%
9%
Ranking
A mix of waterfall and agile /
Internal Mobile Solutions
Mostly agile / Internal Mobile Solutions
Mostly waterfall / Internal Mobile Solutions
Responding to growing demand
for enterprise mobility, Central IT
has adopted a mix of approaches
to sourcing new apps. The
majority of firms surveyed (56%)
use a combination of off-the-shelf
and custom built approaches to
applications development.
However, this varies widely between
organizations, with one leading
bank indicating that out of 33 mobile
applications only one was built
internally. Most organizations surveyed
use a mix of internal and external
resources, with an emphasis on
system integrators.
Development methods also vary
between agile (31%) and waterfall
(60%). In one extreme case we found
that a bank had employed a team of
over 60 people to develop a mobile
app during a two-year period. In
comparison, an Eastern European
start-up had developed a similar
application with five people in just
six months.
The deployment and tooling of
mobility resources also appears
to be a challenge for many of the
survey respondents.
Whilst the large majority have
centralized mobile applications
development, only half the companies
surveyed have established a center
of excellence for mobility. One CIO
admitted that this had become a ‘part
time’ job amongst the many other
pressing IT issues associated with
infrastructure. Again, this echoes
the likely lack of mobility governance
prevailing today in most businesses.
A common approach to mobility is to
adopt a private apps store within the
enterprise with stringent conditions
attached to conditions of entry. Such
a philosophy was piloted successfully
by Apple and has been emulated by
Android vendors. This approach could
help to reinforce central deployment
and management of applications.
Central IT is turning to agile methods and off the shelf
packages to address the growing mobility gap
Figure 8 – approaches to applications development
The benefits of enterprise mobile
applications appear to be spread
equally across employees, lines of
business and central functions:
•  Employees – the survey indicates
that mobility helps improve
productivity and efficiency in
over 50% of respondents. It also
contributes directly to employee
engagement in 42% of cases.
IT Services frequently ranks in
the lower quartile of employee
satisfaction surveys, and has
come under the spot light of
several HR departments
•  Lines of business – 27% of
respondents indicate that mobility
is now an integral component to
successful sales and marketing
campaigns. This increases to 39%
by 2020. Customer service is also
a strong beneficiary of mobility with
the current score of 36% increasing
to 44% by 2020.
•  Central functions – according to the
survey the most successful user
of mobility applications to date has
been technology and operations
(63% of respondents). Legal and
compliance currently appears at
the other end of the range at 19%.
Other functions such as finance,
HR and CRM fall into a mid-range
category (45-50%).
One of the main issues reported
by CIOs is the lack of a tangible
business case for enterprise mobile
applications. Nearly half (47%) of the
companies surveyed plan to place
more emphasis on measuring the
return on investment (RoI) of current
applications to demonstrate a positive
business case. Such benefits are
likely to be associated with the
modernization of infrastructure
and legacy applications which will
materialize over the coming 2-3
years as well as through tighter
partnerships between the Centre
and lines of business.
The benefits of mobility
could be far reaching
Figure 9 - which functions benefit most from enterprise mobility
47% 46%
38%
36%
26% 25%
19%
Sales representatives / CRO
Marketing / CMO
Human resource / CHRO
Customer service / relationship officers
Product development
Finance
Legal / compliance
20 The benefits of mobility could be far reaching
Every indication from the recent
market survey suggests that the gap
between current provision and future
demand is widening and needs to be
addressed as a high level priority by
both Central IT and lines of business.
This may also require a closer
partnership with external parties
to increase access to resources.
The constraints to be overcome are a
combination of technical issues such
as removing legacy and exploiting
modern development methods,
and business issues such as
tighter governance, strategic
alignment, investment levels and
improved collaboration.
Four steps to closing the
enterprise mobility gap
Placing mobility as a core element of any
legacy modernization program at the
systems and infrastructure levels.
This will include support for multiple end
devices (PC, Tablet and Smartphone) and
mobility operating systems (iOS, Android
and BlackBerry), as well as IT support.
Standard API interfaces will be needed to
integrate mobile applications with internal
systems such as ERP, and external cloud
services such as Salesforce and Workday.
1. PLATFORM MODERNIZATION 2. APPROPRIATE API INTERFACES
22 Four steps to closing the enterprise mobility gap
By adopting this four-point plan,
businesses and employees will be
able to enjoy the full benefits of a
comprehensive mobile environment.
This should help to eliminate ‘gray
or shadow’ IT activities amongst
employees, and support growth
plans within the lines of business.
However, CIOs should become more
focused on which communities to
focus their mobility efforts on. Not all
members of staff would benefit from
such applications.
Our survey suggests that no more
than a third of employees should be
priority targets for such services.
Such a tailored approach should help
deploy financial and human resources
where returns are highest and
satisfaction most easily achieved.
Establishing a consistent governance
framework for mobility across Central IT
and lines of business that introduces
the necessary levels of compliance
relating to information security without
limiting commercial options. Such
governance should recognize the
need for organizational flexibility.
Such vendors should be prepared to
work within the prevailing governance
framework by adopting the chosen
development methods and procedures.
A central applications development
factory approach may help to streamline
the production process.
3. EFFECTIVE GOVERNANCE
4. ECO-SYSTEM OF QUALIFIED
DEVELOPERS
About the author:
Roger Camrass is a visiting professor at the University of Surrey’s Business
School and a well-respected author and speaker. In the nineties he was
commissioned by BT to write the business plan for 3G mobile – the first
step out into the world of mobile data. Today he is actively involved in The
University of Surrey’s 5G testbed, which is one of only three global platforms.
Forbes Insights is the strategic research and thought leadership practice
of Forbes Media, publisher of Forbes magazine and Forbes.com, whose
combined media properties reach nearly 75 million business decision makers
worldwide on a monthly basis. Taking advantage of a proprietary database
of senior-level executives in the Forbes community, Forbes Insights conducts
research on a host of topics of interest to C-level executives, senior marketing
professionals, small business owners and those who aspire to positions
of leadership, as well as providing deep insights into issues and trends
surrounding wealth creation and wealth management.
Copyright © 2016 BlackBerry. All rights reserved. BlackBerry® and related trademarks, names and
logos are the property of BlackBerry Limited (“BlackBerry”) and are registered and/or used in the
U.S. and countries around the world. All other trademarks are property of their respective owners.
Content: 09/16 | Rev. 13OCT2016

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Enterprise Mobility Applications: Addressing a Growing Gap

  • 1. Enterprise Mobility Applications Addressing a Growing Gap Research study undertaken by
  • 2. 2
  • 3. Table of Contents 4 Executive Summary- Addressing the growing enterprise mobility gap 7 How large is the enterprise mobility gap today? 14 How well is Central IT addressing the mobility gap? 18 New mobility methods and partnerships are needed 20 The benefits of mobility could be far reaching 22 Four steps to closing the enterprise mobility gap
  • 4. This new report on enterprise mobility applications highlights the alarming gap between Central IT and line-of-business IT environments. Millennials in particular are showing signs of growing frustration with the devices and software tools available to support them in the workplace. Many are making their own mobility arrangements, through ‘shadow IT’, despite growing regulatory risk. The advent of the ‘Internet of Things’ will further exacerbate the situation as mobile staff seek access to real time data from their phones and tablets. Our recent survey of over 100 financial service organizations, conducted by Forbes Insights in the UK and North America, indicates that despite current business and employee demand, enterprise mobile applications remain at a very early stage of maturity, with less than a quarter of employees eligible to access such facilities. The implications here are profound, given the need to support mobile working with appropriate tools in every sphere of corporate activity today. Many employees complain that the only advance over the last ten years has been to ‘mobilize the laptop’. This merely emulates the traditional desktop environment outside the office. Set against this stark background of underperformance in the mobility area, Central IT appears to be preoccupied with legacy issues such as costly infrastructures and aging systems. Our survey reveals that despite having developed policies and tools to address enterprise mobility, Central IT has little visibility of what is actually going on within the lines of business or at the end user level. Nor does it have the necessary resources currently to respond rapidly to the growing pressures for workplace mobility. External agencies appear to be stepping in to fill this gap, frequently circumventing Central IT. Mobility remains low on the Central IT agenda. Executive Summary Addressing the growing enterprise mobility gap 4 Executive Summary
  • 5. Our discussions with leading CIOs reveal that there is a clear road map towards achieving genuine enterprise mobility. This includes: •  Integrating mobile applications into the current programs to escape IT legacy, including both system and infrastructure upgrades •  Adopting standard APIs between internal systems, external cloud services and enterprise mobile applications to increase transparency •  Developing effective governance policies that reflect the growing need for organizational flexibility, especially with the lines of business •  Engaging a qualified eco-system of internal and external partners who will comply with governance policies Such a road map can deliver a wide range of business benefits over the next three to five years, including improved employee engagement, revenue growth and central efficiencies. Mobility needs to be placed within the top three strategic IT issues to deliver such universal benefits. Our survey reveals that despite having developed policies and tools to address enterprise mobility, Central IT has little visibility of what is actually going on within the lines of business or at the end user level.
  • 6. 6 How large is the enterprise mobility gap today
  • 7. Within the tight regulatory environment of this sector, the historic range of such applications remains severely limited as do the devices that they are deployed on. This is in sharp contrast to the rapid development of mobile applications within personal and social domains such as Dropbox, Facebook, LinkedIn and WhatsApp, all of which can be accessed from any tablet or smartphone. The benefits of mobility have been well established in previous research conducted by BlackBerry (reference ‘IT Consumerization: The Dawn of a New Era’, 2012). These include improved connectivity between members of staff and external organizations through a range of multi-media applications such as Lync, Skype and Bloomberg; increased productivity through access to functional tools such as expense reporting, financial management and CRM; and deeper collaboration involving exchange of documents and interactions between relevant expert and social groups. However, those organizations surveyed appeared to be slow in realizing such benefits amongst an increasingly mobile workforce. The enormous disparity between corporate and public mobility is causing tension between employees, such as the Millennials, who show serious signs of frustration, the lines of business who are pursuing their own IT investments, especially around cloud based applications, and Central IT that is pre-occupied with the renewal of legacy infrastructures and applications. Such tensions are leading to local mobile initiatives and ‘work arounds’ that are likely to cause major commercial and operational risks for the future – what an insurance CIO referred to as ‘the blight of gray or shadow IT’. To understand how the current situation can be resolved, our survey has examined why enterprise mobile applications are now so critical to businesses, what the issues are about deploying such applications to the relevant segment of employees, when organizations expect to achieve such deployment, and how they are tackling some of the obstacles to adoption that appear prevalent within today’s Central IT organizations. Here are the results of the online survey of 100 UK and US financial services companies and some ten face to face interviews with CIOs. How large is the enterprise mobility gap today? According to a senior executive survey of over one hundred leading financial services companies in the UK and North America in 2016, enterprise mobile applications are now reaching a critical stage in their adoption life cycle.
  • 8. Three current factors influence the trend towards enterprise mobility. The first is the nature of the workplace itself and how the physical environment is changing rapidly to respond to the need for organizational agility and flexibility including such items as hot desking. The second is the workforce who now includes a significant proportion (some 25%) of young, mobile professionals (Millennials). The third is the consumerization of IT itself that enables billions of people and devices to interconnect and exploit a torrent of new applications. We also detect a fourth factor that is as yet in its infancy and that is the imminent explosion of the Internet of Things that will connect people with their environment (homes, offices, cars and other objects). Against these positive factors, take-up of mobile applications within the enterprise appears to be disproportionately slow across the sector. Our survey suggests that only 40% of financial service organizations have achieved even a 25% penetration rate of mobile applications amongst their workforce. This figure is expected to grow to 58% by 2020, with one third of the organizations expecting the majority of the workforce to be using mobile applications at this point. The main reasons for such slow adoption include tight regulatory and compliance conditions that apply in the financial sector, and associated preoccupation with security and data protection issues. The survey pointed to three specific drivers of enterprise mobility that are relevant to financial services. Increased employee productivity was the most significant, with respondents pointing to areas such as better use of travel time to complete administrative tasks. The second was increased profitability, with particular reference to more effective sales and marketing techniques. The third was improved collaboration with clients, especially in the retail and wealth management areas of banking. ‘Millennials’ and ‘IoT’ will accelerate the case for enterprise mobility Figure 1 – percentage of employees using mobile apps, 2016 to 2020 Firms with more than 25% of employees using mobile apps 58%40% 2016 2020 8 How large is the enterprise mobility gap today
  • 9. This supports our earlier research (IT Consumerization: The Dawn of a New Era) that illustrated a three stage progression along the mobility path, driven by specific business benefits: •  Connectivity between staff and external parties such as email, audio and visual conferencing and instant messaging. Multi-media connectivity is a key driving force that encourages richer and more intensive communication •  Productivity tools that enable employees to access functional applications such as CRM, Finance and HR away from the office. A particular need here is to enter expenses by capturing receipts directly from a smartphone •  Collaboration tools that increasingly involve social networking as well as the sharing of documents and relevant data across multiple parties, including external clients. Business executives believe that this delivers the highest productivity gains. Speaking with CIOs across the entire financial services sector, the majority now recognize that IT services should become more responsive to their internal customers, i.e. lines of business and employees. The device (personal computer, tablet and smartphone) and the services that are available here represent the shop- window of the IT department. Given the constraints on cost and resource, such CIOs are now segmenting their audiences to tailor IT services to fit the needs of different categories of user. In the case of mobility, some 25-30% of employees today require round-the-clock access to corporate IT services through a range of mobile devices. Figure 2 – drivers that encourage mobile app adoption 39% 36% 35% 30% 30% Increased employee productivity Increased profitability Enabling better collaboration with clients Increased sales Need to replace / better manage shadow technology used by employees
  • 10. Against all the factors that encourage adoption, business and IT executives interviewed through the survey recognize a number of risks associated with enterprise mobility. High on the list here are security, and compliance with regulatory standards. Regulation within the financial sector has increased dramatically since 2008. Other important risks include employee attrition and employee productivity. Discussions with employees of professional service firms and investment banks illustrate the high levels of frustration with current mobile devices and software applications. Many remark that enterprise mobility today is the ‘anywhere’ laptop – a pure replication of the desktop environment in the mobility space. This might be okay for the baby boomers but has little relevance for the Millennials! Enterprise mobility remains constrained by regulatory pressures Figure 3 – risks associated with enterprise mobility 62% 43% 34% 30% 25% Risk management and compliance Security compromized due to shadow technology Inadequate collaboration with external parties (e.g., contractors, agencies) Employee attrition Lower efficiency 10 How large is the enterprise mobility gap today
  • 11. Despite the visible gap between public and enterprise mobility adoption, the survey suggests that considerable progress has been made already within the enterprise in specific areas, and that mobile developments are likely to accelerate within the next four years (up to 2020). Technology and IT operations are currently the most advanced functions in leading with enterprise mobility applications, with 82% registering adoption, followed by 64% for the marketing community and 53% for sales and customer service. The latter reflects the strong interest taken by lines of business in using mobility to promote revenue growth. Functions such as HR, legal and compliance and product development appear to be least advanced, with only 39% of HR organizations registering adoption and 18% of compliance departments. However, all functions are likely to exceed the 66% adoption mark by 2020 as roll-out begins to accelerate. This illustrates that companies are beginning to place more emphasis on enterprise mobility as user pressure continues to build. This illustrates that companies are beginning to place more emphasis on enterprise mobility as user pressure continues to build. There are, however, some interesting counter trends. Whereas in the early days of smartphone adoption (pre- 2010) many members of staff including those who were essentially office bound such as personal assistants, were given smartphones and access to costly services such as Bloomberg. IT organizations now recognize that such ‘largess’ was inappropriate, and are reducing the population of mobile users by some 10-15%. This accords well with our observation that IT services are being more carefully tailored to the needs of each individual. For example, in the case of a leading financial news agency, IT recognized that the needs of a front line reporter in a war zone such as Syria or Iraq would be very different to administrative staff located in the London head office. In such a situation IT defined six different categories of information worker, each having a specific set of devices and application services. Only two such categories included multi-media mobile connection (e.g. field reporters and technical support staff). Enterprise mobility take-up varies widely between functions
  • 12. Senior executive attitudes towards enterprise mobile apps are also changing. Currently our survey suggests that 57% of IT leaders say that internal mobility is a component of their IT strategy. Only 44% have placed mobility as a key component of their business strategy. Exploring this further in face to face interviews, CIOs readily admit that certain segments of their employee base are reaching a crisis of confidence with central IT relating to their restricted use of mobile devices and applications. In some cases, this is causing a fundamental reappraisal of such facilities, placing mobility at the top of the IT agenda. Central IT recognizes that it must take dramatic steps to improve its ‘shop window’ to retain the loyalty and respect of its employees. Mobility is key to such service improvements. One senior investment banking executive stated that it was easier to locate a fellow member of staff through a public Google search than by accessing the mobile staff directory. At the business level, a small sample of top executives in banks and insurance companies recognize the true value of internal mobility, these executives are key to accelerating mobile transformation. One insurance CEO stated that the introduction of mobile devices that could access board documents ‘actually changed my life’. Enterprise mobility appears far down the list of strategic IT issues Figure 4 – view of mobility as a strategic asset IT views internal mobility as a strategic asset Fully agree 100% Business unit leaders view internal mobility as a strategic asset Top management views internal mobility as a strategic asset Employees view internal mobility as a must-have 18% 15% 25% 16% 12 How large is the enterprise mobility gap today
  • 13.
  • 14. The survey identified a number of challenges, ranging from a lack of visibility of what is actually happening within enterprise mobility across large organizations and the associated loss of control by Central IT, through to the growing occurrence of ‘gray or shadow IT’ amongst employees and lines of business. Despite the growing importance of enterprise mobility to certain segments of the user community, Central IT admits to having limited visibility of such applications. Our survey suggests that only 18% of central IT groups have visibility of mobility usage and security arrangements across their organizations. A further 25% have partial visibility. There is a close correlation here between enterprise mobility and cloud adoption, the latter also being relatively invisible to many central IT organizations. Lack of visibility suggests that governance of this critical IT activity is not as tight as it should be. Although governance policy appears to be relatively mature, as demonstrated by 57% of the survey population, its adoption within lines of business is less apparent. Key areas of governance include security and identity management. A deeper dive reveals that IT organizations are also struggling with user experience (50%) and business integration (47%). The survey reveals that governance of enterprise mobile apps can take a number of different forms, ranging from central control, through central policy guidelines, to a fully decentralized approach that puts all the power in the hands of the lines of business. More than half of the companies surveyed have been able to retain central influence over enterprise apps, implying that a third have lost control. The implication here is that fragmentation of applications and supporting platforms could be a growing risk for many large and diverse organizations, especially in the new era of cloud based business services that are bought directly by lines of business. How well is Central IT addressing the mobility gap? Figure 5 – central visibility of enterprise mobility applications 13% 4% 14% 8% 4% Applications that are being used Full visibility Adoption rates Devices that are being used Applications that are being developed Policies and standards that govern internal mobile applications Security of usage of internal mobile applications Business functions/cases for the applications being used 25% 18% 14 How well is Central IT addressing the mobility gap
  • 15. Partial or complete loss of control indicates that Central IT does not in many cases respond quickly enough to the demands of the lines of business and their end users. An urgent response is required to regain lost ground here. In today’s environment, lines of business are pushing ahead rapidly with their own IT investments, which according to Gartner represent the majority (70%) of new IT spend. The advent of cloud based applications, such as CRM (Salesforce), HR (Workday), Expenses (CONCUR) and management information (TABLEAU), are providing employees with direct access to services via tablets and smartphones. Many such applications circumvent central visibility or control. A further contributing factor is the growing incidence of ‘shadow IT’ where employees use their personal devices to access public cloud services such as YouTube, Facebook, WhatsApp and Dropbox. Such employees, especially the Millennials, are driven by convenience. The majority of organizations interviewed continue to offer a locked-down corporate device such as a BlackBerry smartphone, whilst at the same time supporting enterprise applications on Android and Apple platforms (e.g. iPhone and Samsung Galaxy) using containers such as Good Technology. However, a multiplicity of private and corporate devices encourages employees to plug and play applications to suit their own circumstances rather than those of their employer. Central IT needs to respond now to regain control over mobility Figure 6 – Governance is not managed uniformly across organizations 29% 27% 21% 13% 10% Governance is managed effectively / uniformly through central channels such as IT Services Governance based on guidelines from central IT, but carried out by line-of-business IT Governance is managed effectively / uniformly at the local level through line-of-business IT Governance is not managed uniformly across our organization / no uniform set of policies We do not have a governance management system for business process mobility
  • 16. According to the survey and face to face interviews, there are a number of reasons why enterprise mobility has lagged well behind business and employee expectations over the last five years. These include: •  Legacy platforms and applications – in 50% or more cases these do not lend themselves to a mobile environment, especially large scale transaction engines and ERP systems that were installed some 20-30 years ago •  Insufficient governance – nearly one quarter of respondents to the survey admitted that they lacked any form of governance. Just 29% said that governance is managed effectively and uniformly through Central IT channel or line of business •  Business partnerships – Central IT has taken the initiative for mobile strategy origination and implementation in 77% of respondent organizations. In only 43% of cases did the lines of business contribute to strategy, and only half acted as champions for implementation. •  Resourcing – most CIOs admit that resourcing of mobile developments is insufficient to meet today’s needs at the employee and line of business levels. However, over half are planning to increase central resources in the coming two years. Associated investment in mobility is expected to increase in some 33% of companies surveyed. A further challenge to be addressed here is the desire by business executives and employees to adopt a ‘bring your own (BYO)’ everything. Only a third of survey respondents were satisfied with internal BYO policies. The speed at which new consumer devices are entering the market (6-12 months) is entirely out of step with enterprise depreciation cycles (3-5 years). This continues to create tensions between users and Central IT services. Several factors continue to impede enterprise mobility 16 How well is Central IT addressing the mobility gap
  • 17. Perhaps the greatest challenge currently for Central IT is the preoccupation with legacy upgrades and renewals – both infrastructure and applications. A recent survey by the University of Surrey (Escaping Legacy: Removing the Roadblock to a Digital Future, 2016) suggests that between 45 and 50% of all such corporate IT assets are in need of urgent modernization. Most IT organizations have focused initially on upgrading infrastructure to take advantage of public cloud services such as AZURE and AWS. Efforts are now being made to replace core application systems. Only when such programs are completed in say three to five years will it be possible to effectively mobilize such applications. The CEO of an investment bank commented that ‘Central IT seem to have entered a world of their own. They seem out of touch with the fast changing needs of my business’ Our survey reveals that only one third of Central IT organizations have been able to integrate enterprise mobile applications with core transaction and back-office (ERP) systems. Equally just 39% report that their mobile applications are fully or partially integrated with external services such as cloud. However, over 51% of financial service organizations have been successful in integrating a range of mobile devices and related operating systems into their internal infrastructures (e.g. iOS, Android and BlackBerry). Lastly, some 46% of senior IT executives admit that current business processes and associated methodologies are a key challenge to implementing enterprise mobility. A further 31% say that speed of implementing such applications is a critical impediment, and 30% believe that regulation and compliance is holding back adoption. Altogether, CIOs remain skeptical about their capacity to respond quickly to the demand of their business customers. Substantial changes will be required if IT is to meet the latent demand for such mobility services – albeit within a relatively small segment of the user population. Legacy remains the ‘elephant in the room’
  • 18. With the pressure increasing on Central IT for a wider range of enterprise mobile apps in the coming years, organizations appear to be engaging with a range of external partners, from consultants and software houses to digital agencies. Consultants in particular are helping to champion mobile apps at the local business level. However, such external parties often appear to be willing to circumvent Central IT in order to generate sales from the lines of business. This adds to the governance difficulties mentioned earlier. A whole new software industry has grown up in the last five years, focused on enterprise applications. Leaders such as Tigerspike offer hundreds of off-the-shelf packages to fill the emerging private apps stores that corporations are adopting. Overall, lines of business have an easy choice to by-pass Central IT in this fast evolving area of technology. New mobility methods and partnerships are needed Figure 7 – who is championing mobile applications Consulting Firms Local IT teams in the line-of-business #1 #2 System integrators#3 Central IT services Business unit leaders #4 #5 External digital agencies#6 18 New mobility methods and partnerships are needed
  • 19. 60% 31% 9% Ranking A mix of waterfall and agile / Internal Mobile Solutions Mostly agile / Internal Mobile Solutions Mostly waterfall / Internal Mobile Solutions Responding to growing demand for enterprise mobility, Central IT has adopted a mix of approaches to sourcing new apps. The majority of firms surveyed (56%) use a combination of off-the-shelf and custom built approaches to applications development. However, this varies widely between organizations, with one leading bank indicating that out of 33 mobile applications only one was built internally. Most organizations surveyed use a mix of internal and external resources, with an emphasis on system integrators. Development methods also vary between agile (31%) and waterfall (60%). In one extreme case we found that a bank had employed a team of over 60 people to develop a mobile app during a two-year period. In comparison, an Eastern European start-up had developed a similar application with five people in just six months. The deployment and tooling of mobility resources also appears to be a challenge for many of the survey respondents. Whilst the large majority have centralized mobile applications development, only half the companies surveyed have established a center of excellence for mobility. One CIO admitted that this had become a ‘part time’ job amongst the many other pressing IT issues associated with infrastructure. Again, this echoes the likely lack of mobility governance prevailing today in most businesses. A common approach to mobility is to adopt a private apps store within the enterprise with stringent conditions attached to conditions of entry. Such a philosophy was piloted successfully by Apple and has been emulated by Android vendors. This approach could help to reinforce central deployment and management of applications. Central IT is turning to agile methods and off the shelf packages to address the growing mobility gap Figure 8 – approaches to applications development
  • 20. The benefits of enterprise mobile applications appear to be spread equally across employees, lines of business and central functions: •  Employees – the survey indicates that mobility helps improve productivity and efficiency in over 50% of respondents. It also contributes directly to employee engagement in 42% of cases. IT Services frequently ranks in the lower quartile of employee satisfaction surveys, and has come under the spot light of several HR departments •  Lines of business – 27% of respondents indicate that mobility is now an integral component to successful sales and marketing campaigns. This increases to 39% by 2020. Customer service is also a strong beneficiary of mobility with the current score of 36% increasing to 44% by 2020. •  Central functions – according to the survey the most successful user of mobility applications to date has been technology and operations (63% of respondents). Legal and compliance currently appears at the other end of the range at 19%. Other functions such as finance, HR and CRM fall into a mid-range category (45-50%). One of the main issues reported by CIOs is the lack of a tangible business case for enterprise mobile applications. Nearly half (47%) of the companies surveyed plan to place more emphasis on measuring the return on investment (RoI) of current applications to demonstrate a positive business case. Such benefits are likely to be associated with the modernization of infrastructure and legacy applications which will materialize over the coming 2-3 years as well as through tighter partnerships between the Centre and lines of business. The benefits of mobility could be far reaching Figure 9 - which functions benefit most from enterprise mobility 47% 46% 38% 36% 26% 25% 19% Sales representatives / CRO Marketing / CMO Human resource / CHRO Customer service / relationship officers Product development Finance Legal / compliance 20 The benefits of mobility could be far reaching
  • 21.
  • 22. Every indication from the recent market survey suggests that the gap between current provision and future demand is widening and needs to be addressed as a high level priority by both Central IT and lines of business. This may also require a closer partnership with external parties to increase access to resources. The constraints to be overcome are a combination of technical issues such as removing legacy and exploiting modern development methods, and business issues such as tighter governance, strategic alignment, investment levels and improved collaboration. Four steps to closing the enterprise mobility gap Placing mobility as a core element of any legacy modernization program at the systems and infrastructure levels. This will include support for multiple end devices (PC, Tablet and Smartphone) and mobility operating systems (iOS, Android and BlackBerry), as well as IT support. Standard API interfaces will be needed to integrate mobile applications with internal systems such as ERP, and external cloud services such as Salesforce and Workday. 1. PLATFORM MODERNIZATION 2. APPROPRIATE API INTERFACES 22 Four steps to closing the enterprise mobility gap
  • 23. By adopting this four-point plan, businesses and employees will be able to enjoy the full benefits of a comprehensive mobile environment. This should help to eliminate ‘gray or shadow’ IT activities amongst employees, and support growth plans within the lines of business. However, CIOs should become more focused on which communities to focus their mobility efforts on. Not all members of staff would benefit from such applications. Our survey suggests that no more than a third of employees should be priority targets for such services. Such a tailored approach should help deploy financial and human resources where returns are highest and satisfaction most easily achieved. Establishing a consistent governance framework for mobility across Central IT and lines of business that introduces the necessary levels of compliance relating to information security without limiting commercial options. Such governance should recognize the need for organizational flexibility. Such vendors should be prepared to work within the prevailing governance framework by adopting the chosen development methods and procedures. A central applications development factory approach may help to streamline the production process. 3. EFFECTIVE GOVERNANCE 4. ECO-SYSTEM OF QUALIFIED DEVELOPERS
  • 24. About the author: Roger Camrass is a visiting professor at the University of Surrey’s Business School and a well-respected author and speaker. In the nineties he was commissioned by BT to write the business plan for 3G mobile – the first step out into the world of mobile data. Today he is actively involved in The University of Surrey’s 5G testbed, which is one of only three global platforms. Forbes Insights is the strategic research and thought leadership practice of Forbes Media, publisher of Forbes magazine and Forbes.com, whose combined media properties reach nearly 75 million business decision makers worldwide on a monthly basis. Taking advantage of a proprietary database of senior-level executives in the Forbes community, Forbes Insights conducts research on a host of topics of interest to C-level executives, senior marketing professionals, small business owners and those who aspire to positions of leadership, as well as providing deep insights into issues and trends surrounding wealth creation and wealth management. Copyright © 2016 BlackBerry. All rights reserved. BlackBerry® and related trademarks, names and logos are the property of BlackBerry Limited (“BlackBerry”) and are registered and/or used in the U.S. and countries around the world. All other trademarks are property of their respective owners. Content: 09/16 | Rev. 13OCT2016